Town of Alfred, ME
York County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Annual Town Meeting of the Town of Alfred 6-15-2019 by ATM Art. No. 45. Amendments noted where applicable.]
This chapter shall be known as and may be cited as the "Ordinance for the Control and Regulation of Public Highway Excavations within the Town of Alfred" and shall be referred to herein as "this chapter."
The purpose of this chapter is to control and regulate any and all excavations upon or in any public highway within the municipality.
Nothing in this chapter shall apply to the municipality's Public Works Department or to any state or state aid highway construction and/or maintenance.
For the purpose of this chapter, the following words shall have the meanings indicated. Words not herein defined shall have their commonly accepted meanings.
APPLICANT
A person, as defined in this section, who makes application for a highway excavation permit, or any representative of said person(s).
APPLICATION
The form or document supplied by the municipality upon which an applicant shall supply all information required to apply for an excavation permit.
BUSINESS DAY
Any day of any given week, except Saturday, Sunday or any holiday observed by the municipality.
EMERGENCY EXCAVATION
An immediate excavation necessary to prevent personal injury, death or the loss of disruption of a private or public utility or service. The applicant shall have the burden of proving that such an emergency exists.
EXCAVATION
Any operation in which earth, rock, paving or like material on, around or below the surface of the ground is moved, displaced, dug, trenched, tunneled or in any similar manner disturbed, except the agricultural tilling of soil or gardening.
HIGHWAY
Any Town way or public easement, including any sidewalks located within the boundaries of the way or easement.
MUNICIPAL OFFICERS
The Board of Selectmen of the municipality.
MUNICIPALITY
The Town of Alfred.
PERMIT
The form or document supplied by the municipality after approval of an application for highway excavation.
PERMITTEE
That person who has obtained a permit for the excavation of a highway and shall include any employee(s) or representative(s) of the said person.
PERSON
An individual, partnership, private or public organization, utility, joint venture or corporation and includes any employee of said person.
ROAD COMMISSIONER
That individual elected by Town Meeting or appointed by the municipal officers. The Road Commissioner may appoint or designate any appropriate person to act in his/her stead.
UNDERGROUND FACILITY
Any item of personal property buried or placed below ground for use in connection with the storage or conveyance of water, sewage, electronic, telephonic, telegraphic or any other type of communications, electric energy, oil, gas or other substances and including, but not limited to, pipes, sewers, conduits, cables, valves, lines, wires, manholes, attachments, appurtenances and those parts of poles below ground. This definition shall not include highway drainage culverts.
The municipality requires that any person wishing to cause an excavation of any highway of the municipality shall first obtain a permit from the municipality, except as provided below.
No permit shall be given for the excavation of new construction or major maintenance for five years after completion of said construction unless for emergency excavation. Where the Town contemplates road construction or major pavement maintenance such as overlay or recycling, notice to owners of property not serviced by facilities within the street shall be given by the Selectmen or their appointed representative. Upon said notice, such owners shall make appropriate arrangements with the respective utility districts to have services extended to said property if utilities are located within 200 feet of the nearest property corner. Failure to provide such utility service shall result in any future utility service connection work being considered nonemergency.
A person who wishes to cause an excavation in any road, street or thruway located outside the compact line established by the Maine Department of Transportation, including but not limited to Route 111, Route 202 and Route 4, must first acquire any required application and permit from the Maine Department of Transportation.
The excavation application shall include the following:
A. 
Name of applicant(s).
B. 
Date of application.
C. 
Address of applicant.
D. 
Location of planned excavation (road name and number).
E. 
Purpose and description of the excavation.
F. 
Identification of person who will perform the excavation and any associated work.
G. 
Date excavation is to start.
H. 
Date of completion of excavation and associated work.
I. 
A graphic description of the proposed project.
J. 
Utilities and Dig Safe notified, if required.
K. 
Location of any nearby churches, businesses, utility poles and/or cemeteries.
L. 
Type of highway surface and estimated area to be excavated.
M. 
Name and address of insurance carrier providing liability insurance.
N. 
Any other information required by the Selectmen or their appointed representative due to the size, nature or location of any particular excavation proposal.
Following review of the application and determination of compliance with the requirements of this chapter, the Selectmen or their appointed representative shall issue an excavation permit.
A. 
There shall be permit fees as determined by the Board of Selectmen prior to the issuance of an excavation permit.
B. 
In addition, the following charges are hereby established in order to cover the reasonable cost of resurfacing and/or repaving an excavation opening and shall be paid to the municipality prior to the issuance of any excavation permit.
During the project period there will be inspections done by the person(s) designated by the Board of Selectmen. The number of inspections required will be determined by the magnitude of the project and will be stated on the application for permit. The fee for each inspection will be $50.
The excavation permit shall be subject to the following conditions:
A. 
Except for emergency excavations, as defined in § 132-4, no excavation permits will be issued between November 15 of any given year to April 15 of the following year.
B. 
Prior to excavation, the pavement shall be saw-cut to provide straight clean vertical joints. Any undermining of existing pavement shall require an additional saw cut back to a point where the existing pavement is fully-supported by existing materials.
C. 
Responsibility for public safety surrounding the excavation site rests exclusively with the permittee. Should the Selectmen or their appointed representative feel that inadequate safety measures are being used, he/she or they may direct corrective action, which the permittee shall promptly undertake.
D. 
The permittee shall be responsible for compliance with any applicable Occupational Safety and Health Administration (OSHA) requirements.
E. 
The permittee shall not be permitted to leave open, at any time, any excavation trench without prior approval from the Selectmen or their appointed representative. The permittee shall cause the excavation to be fully and completely filled to the surface of the surrounding highway before making any further excavation.
F. 
Use subgrade backfill material (common borrow) compacted up to two feet below the existing surface elevation that is consistent with the existing subgrade material. Use a well-graded gravel box material similar to the existing box materials for the "18 to 21" of fill directly below the pavement. Unless otherwise permitted by the Road Commissioner, backfilling and compaction of roadway and sidewalk subgrade materials shall conform to MaineDOT Standard Specification 304.03 in order to prevent future settling of roadway materials. The maximum compacted thickness of any base or subbase course layer shall not exceed 12 inches. The material as spread shall be well-mixed with no pockets of either fine or coarse material. Segregation of large or fine particles will not be allowed. Common borrow materials shall conform to MaineDOT Standard Specification 703.18 preventing frozen materials, perishable rubbish, peat, and other unsuitable materials from being present in excavation backfill. Should the contractor wish to route public traffic over completed aggregate subbase course, permission must be granted by the Road Commissioner. Should permission be granted, the aggregate subbase course shall be constructed with a minimum one-inch surcharge over finished pavement grade and signed with a "BUMP" sign. The contractor shall bear full responsibility for and make all necessary repairs to the subbase course until the repair is paved. When the surcharge is removed, it may be placed in adjacent gravel shoulders. Removal of the surcharge shall be followed immediately in succession by the fine grading of the aggregate subbase and construction of the paving course.
G. 
Prior to the commencement of an excavation project, the permittee shall obtain, and retain for the duration of the excavation project, liability insurance in an amount no less than $1,000,000. The municipality shall be named as an additional insured upon the policy, and the certificate shall indicate that the policy shall not be canceled without 30 days' prior notice to the municipality.
Any company performing any excavation in a Town way, repairs and or installations or repairs of any underground infrastructure may be required to provide a secured guarantee such as a job bond, insurance certificate and/or escrow account for three years from the date of completion of the work and shall be responsible for correcting any defects in or repairs to such work. The contractor shall notify the Selectmen or their appointed representative prior to correcting any problems or making any repairs to the street opening during this three-year period.
A utility company, including but not limited to cable television, water, sewer, telephone, gas or power, performing a major opening may obtain permission from the Selectmen or their appointed representative to perform its own repairs in accordance with the specifications established in this chapter. Any utility company performing its own repairs may be required to provide a secured guarantee such as a job bond, insurance certificate and/or escrow account for three years from the date of completion of the work and shall be responsible for correcting any defects in or repairs to such work. The utility shall notify the Selectmen or their appointed representative prior to correcting any problems or making any repairs to the street opening during this three-year period.
A. 
When an excavation made in any highway subject to this chapter has been backfilled, in accordance with § 132-13F of this chapter, and upon the direction of the Selectmen or their appointed representative, the municipality shall cause the excavation trench to be patched with premixed bituminous material hot mixed asphalt on those highways which had been previously paved. In those instances where the highway surface is gravel, the excavator shall grade and maintain a level travel surface.
B. 
Use a current-year 12.5-millimeter (1/2 inch) Maine DOT approved mix design pavement for the work.
C. 
The contractor shall apply a coating of emulsified asphalt (tack) immediately before paving all joints to the vertical face.
D. 
Placed pavement depth shall be no less than five inches of compacted pavement.
E. 
Loose lift depths of 12.5-millimeter HMA pavement shall not exceed two inches.
F. 
Pavement compaction shall be accomplished using a vibratory roller or plate compactor.
G. 
Pavement shall not be placed on a wet paved surface or placed on a paved surface while it is raining. Pavement may be placed on a gravel subgrade surface in instances where the rainfall does not compromise the temperature of the mix and there is o standing water on the gravel surface.
Violations of this chapter may result in the imposition of any one or more of the following provisions:
A. 
Any person who causes an excavation in any highway, subject to this chapter, without first obtaining a permit may be punished by a fine of $500 as provided in 30-A M.R.S.A. § 4452(3) for each offense. Each day of each such violation shall constitute a separate offense.
B. 
Any person who causes an excavation of any highway, subject to this chapter, in violation of the requirements of §§ 132-13, 132-14, 132-15 and 132-16 of this chapter may be punished by a fine of $500 as provided in 30-A M.R.S.A. § 4452(3) for each offense. Each day of each such violation shall constitute a separate offense.
C. 
If the backfilling or repair of any excavation permitted in accordance with § 132-13 F of this chapter is improperly executed under this chapter and the permittee fails or refuses to correct such work after oral notification by the municipality, the municipality shall cause such work to be corrected. The permittee shall reimburse the municipality for 150% of the costs incurred by the municipality in undertaking such corrective work. The municipality shall not issue any excavation permits to any person who owes the municipality any sums under this section.
The Selectmen or their appointed representative shall enforce this chapter. Once the Selectmen or their appointed representative has determined that a violation of any provision of this chapter has occurred, the Selectmen or their appointed representative may take any one or more of the following actions:
A. 
Refer the matter to the Town Attorney for legal action.
B. 
Issue a stop-work and corrective action order.
C. 
Take any corrective action necessary to remedy any defect or danger created by the unauthorized or improperly executed excavation when the permittee fails to correct such defect or danger upon notice from the municipality.
In any enforcement action under this chapter brought in a court of competent jurisdiction within this state in which the municipality is the prevailing party, the municipality shall be entitled, in addition to any equitable relief, to all costs and expenses incurred in the enforcement action, including but not limited to reasonable attorneys' fees, and such other relief as the court deems proper under 30-A M.R.S.A. § 4452.
In any project where any variation occurs outside of the scope of this ordinance, the Selectmen or their appointed representative shall review and add or change specifications necessary to meet the variation of the project and list those on the permit application before approval.