[HISTORY: Adopted by the Board of Supervisors of the Township of Robinson 9-12-2011 by Ord. No. 3-2011. Amendments noted where applicable.]
The Township Manager shall be appointed by majority vote of the Board of Supervisors of Robinson Township for an indefinite term, as provided by law. The Township Manager shall serve at the pleasure of the Board of Supervisors, subject to contractual rights that may arise under an employment agreement entered into in accordance with Section 1301 of the Pennsylvania Second Class Township Code, 53 P.S. § 66301, as amended. The Township Manager may be removed at any time by majority vote of the Board of Supervisors.
Before taking office, and each year thereafter, the Township Manager shall furnish a fidelity bond in an amount set from time to time by resolution of the Board of Supervisors, conditioned upon the faithful performance of his/her duties, with a corporation licensed to do business in the state as surety. The cost of such bond shall be paid from the general revenue of the Township, and the surety must be acceptable to the Board of Supervisors.
The Township Manager shall be the chief administrative officer of the Township and shall have and exercise all powers and duties assigned to him/her by the Board of Supervisors. He/she shall be charged with the enforcement of all laws and ordinances within the Township insofar as their enforcement is within the power of the Township and has not been delegated by ordinance or resolution to other employees. The Township Manager's power and duties shall extend to the general management of all Township business not expressly by statute or ordinance imposed or conferred upon other Township officers or employees.
The Township Manager shall attend all meetings of the Board of Supervisors and such other meetings of Township officials as the Board of Supervisors shall direct, shall keep the Board of Supervisors informed as to the affairs of the Township and shall recommend to the Board of Supervisors such actions as may be necessary or expedient for the welfare of the Township. The Township Manager shall prepare the agenda for each meeting of the Board of Supervisors and supply pertinent facts thereto.
The Township Manager shall supervise and be responsible for the activities of all municipal departments.
The offices of Township Manager and Township Secretary may be held by the same person.
The Township Manager shall hire and discharge all full-time employees, subject to the approval of the Board of Supervisors. (Those employees covered by the civil service or other tenure of office laws are excluded from this provision.) The Township Manager shall have the authority to hire and fire part-time employees as the needs of the Township dictate and according to budgetary restrictions. The Board of Supervisors shall have the authority to delegate to the Township Manager the power to hire or fire full-time employees. All Township employees shall perform their duties under the administrative direction of the Township Manager.
The Township Manager shall prepare and submit to the Board of Supervisors, before the close of the fiscal year, or on such alternate date as the Board of Supervisors shall determine, a balanced budget for the next fiscal year and an explanatory budget message. The budget message shall provide a narrative explanation of the fiscal plan emphasizing any significant changes in revenues and/or expenditures and any specific programs or projects in the budget. In preparing the budget, the Township Manager, or an officer designated by him/her, shall obtain from the head of each department, agency, board or officer, estimates of revenues and expenditures and other supporting data as he/she requests. The Township Manager shall review such estimates and may revise them before submitting the budget to the Board of Supervisors.
The Township Manager shall be responsible for the administration of the budget after its adoption by the Board of Supervisors.
The Township Manager shall keep the Board of Supervisors informed as to the conduct of Township affairs, submit periodic reports on the condition of Township finances and such other reports as the Board of Supervisors request and make such recommendations to the Board of Supervisors as he/she deems necessary.
The Township Manager may employ, by and with the approval of the Board of Supervisors, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
The Township Manager shall recommend to the Board of Supervisors a schedule of compensation for each appointive office and position in the Township's service, which recommendation shall be provided for in the budget submitted to the Board of Supervisors, and a schedule of compensation shall be adopted as part of the budget.
The Township Manager shall keep current accounts showing at all times the fiscal condition of the Township, including the current and anticipated expenses, appropriations, cash on hand and anticipated revenue of all municipal funds and accounts. The Township Manager shall have the authority to take appropriate action to withhold authorized appropriations, subject to Board of Supervisors approval, to maintain a balance between revenue and expenditures.
The Township Manager shall negotiate and examine all proposed contracts to which the Township may be a party, including intergovernmental cooperation agreements. The Chairman of the Board of Supervisors shall be responsible for executing, on behalf of the Township, any contract authorized by the Board of Supervisors, with an attestation of the Township Secretary. The Board of Supervisors may expressly authorize an individual Township officer to execute contracts on behalf of the Township. It shall be the duty of the Township Manager to see to it that all terms of any contract to which the Township is a party are fully performed by all parties thereto.
The Township Manager shall be the purchasing officer of the Township and he/she shall provide for the acquisition of, in accordance with the Pennsylvania Second Class Township Code, 53 P.S. § 65101 et seq., and the adopted budget, all supplies and equipment for the various agencies, boards, departments and other offices of the Township. He/she shall keep an account of all purchases and shall prepare an appropriate request, identified as the warrants payable, to the Board of Supervisors for the authorization to expend the appropriations for those purchases. He/she shall also issue rules and regulations governing the requisition and purchasing of all municipal supplies and equipment. Notwithstanding anything herein contained to the contrary, the Township Manager shall not have the power and authority to make purchases or to enter into contracts where, according to the Second Class Township Code, advertising is required, except with the prior approval of the majority of the Board of Supervisors.
The Township Manager shall keep a current inventory showing all real and personal property of the Township and its location and shall be responsible for the care and custody of all such property, including equipment, buildings, parks and all other Township property which is not, by statue, ordinance or resolution, assigned to some other officer or body for care and control.
It shall be the duty of the Township Manager to see to the official publication of all notices, ordinances or other documents required by law to be published and to prepare or cause to be prepared all reports which the Township or any of the officials thereof are required by law to prepare.
The Township Manager may perform the duties of the Township Secretary in causing appropriate records to be made, preserved and certified as required by law and in respect to all actions of the Board of Supervisors. When the Township Manager also holds the office of Township Secretary, the Township Manager shall attest the execution of all instruments and record all ordinances; have custody of the Township's Corporate Seal as herein provided, and all official Township records; and, where required, acknowledge and execute documents as Secretary of the Township.
The Township Manager shall be responsible for the proper collection, by designated Township officials, of all fees and obligations due the Township. In the event that the designated authority fails to or refuses to collect the sums due the Township, the Township Manager may do so in his/her behalf where such authority is not prohibited by law or ordinance. The Township Manager shall serve as the Treasurer of the Township.
The Township Manager shall cause to be kept a complete set of maps and plats showing the location of all Township utilities and other municipal properties, all streets and other public places and all lots or parcels of land subdivided according to law.
The Township Manager shall maintain an office in the Township building and devote his/her entire time to the discharge of his/her duties. The Township Manager shall be required to expend such time in the performance of those duties as may be required by the Board of Supervisors.
The Township Manager or his/her designee shall have the authority to investigate the affairs of the Township or any department, agency, division or advisory council thereof, and to investigate all complaints in relation to matters concerning the administration of the government of the Township. Reports of such investigations shall be promptly submitted to the Board of Supervisors.
In case of accident, disaster or other circumstance creating a public emergency, the Township Manager may award contracts and make purchases for the purpose of meeting said emergency, but he/she shall submit promptly to the Board of Supervisors a report establishing the existence of such emergency and the necessity of such action, together with an itemized account of all such expenditures in response thereto. The Manager will coordinate with the Department of Public Safety in the event of emergencies.
If the Township Manger becomes ill or needs to be absent from the Township, the Board of Supervisors shall designate one qualified person who shall perform his/her duties during his absence or disability. The person so designated shall have the same authority as that of the regular Township Manager, but may be required to report to the Supervisors all administrative action that shall be taken during the time of the absence of the regular Township Manager.
The compensation for the position of Township Manager shall be set by resolution of the Board of Supervisors annually at the reorganization meeting of the Township.
All prior ordinances and resolutions are hereby repealed in whole or in part to the extent inconsistent herewith.
This chapter shall take effect in accordance with applicable law.