[Ord. #81-41, § 6.1, 7-13-81; Ord. #90-50, § 6.1,
8-13-90]
There is hereby created a Department of Administration in which
there shall be a Division of Tax Assessments, a Division of Tax Collections,
a Division of the Controller and a Division of Purchases. The Department
of Administration, under the direction and supervision of the Business
Administrator and the Mayor shall assist in the preparation of the
budget, administer a centralized purchasing system and be responsible
for the development and administration of a sound personnel system.
a.
Appointment; Term; Compensation. The head of the Department of Administration
shall be the Business Administrator. He/she shall be appointed by
the Mayor, with the advice and consent of the Council, for the term
of the Mayor appointing him/her and until the appointment and qualification
of a successor. He/she shall receive such compensation as shall be
fixed by a general salary ordinance.
b.
Qualifications. He/she shall be qualified by training and experience
in municipal budgeting, accounting and finance.
c.
Powers and Duties. The Director of Administration shall:
1.
Supervise the work of the Department and its divisions;
2.
Be responsible for the accounting, pre-auditing, control, receipt,
custody and disbursement of the Township revenues and expenditures
and for all fiscal matters and financial policies of the Township;
3.
Serve when necessary and without additional compensation as Acting
Township Assessor, Acting Township Tax Collector, Acting Township
Treasurer, Acting Township Controller, and Acting Township Purchasing
Agent;
4.
Be the appointing authority for all division heads within the Department,
all technical personnel necessary in order to carry out the functions
of the Department and he shall also be responsible for the operation
of the following sub-divisions and functions in his office:
(a)
Personnel;
(b)
Insurance;
(c)
Information and Services;
(d)
Barclay Farmstead;
(e)
Clerical and Secretarial staff which may be necessary for the
proper function of the Department of Administration and all other
departments; and
(f)
Reserved.
(g)
Reserved.
(h)
Administrative staff which shall be responsible for the Public Information function, the information gathering function necessary and proper to enable the Mayor to make intelligent decisions or recommendations, and the information gathering functions necessary for the Council and the various Advisory Boards set up in Articles XIX and XX of this chapter to make intelligent decisions or recommendations.
[Ord. #81-41, § 6.3, 7-13-81; Ord. #90-50, § 6.3,
8-13-90]
The head of the Division of Tax Assessments in the Department
of Administration shall be the Township Tax Assessor, who shall be
appointed by the Business Administrator for the term of four (4) years
as prescribed by N.J.S.A. 40A:9-148 as amended and supplemented from
time to time.
[Ord. #81-41, § 6.3, 7-13-81; Ord. #90-50, § 6.3,
8-13-90]
The Tax Assessor shall receive such compensation as shall be
fixed by a general salary ordinance.
[Ord. #81-41, § 6.3, 7-13-81; Ord. #90-50, § 6.3,
8-13-90]
The Tax Assessor shall have, perform and discharge all the functions,
powers and duties prescribed for assessors by general law and Township
ordinance.
[Ord. #81-41, § 6.4, 7-13-81; Ord. #90-50, § 6.4,
8-13-90]
The head of the Division of Tax Collections in the Department
of Administration shall be the Tax Collector who shall be appointed
by the Business Administrator for the term of four (4) years as prescribed
by N.J.S.A. 40A:9-141 and 142, as amended and supplemented.
[Ord. #81-41, § 6.4, 7-13-81; Ord. #90-50, § 6.4,
8-13-90]
a.
The Tax Collector shall have, perform, and discharge all the functions,
powers and duties described for tax collectors by general law and
Township ordinance.
b.
The Tax Collector shall receive and collect all monies assessed or
raised by taxes or assessment for any purpose or by other Township
ordinance at the direction of the Business Administrator.
c.
The Tax Collector shall keep proper records and shall report to the
Director of Administration at least once a month all receipts and
deposits made by him and shall in the report account for all monies
for which he is responsible.
[Ord. #81-41, § 6.9, 7-13-81; Ord. #90-50, § 6.9,
8-13-90]
The Township Tax Collector shall receive such compensation as
shall be fixed by a general salary ordinance.
[Ord. #81-41, § 6.5, 7-13-81; Ord. #90-50, § 6.5,
8-13-90]
The head of the Division of the Treasury shall be the Township
Treasurer who shall be appointed by the Business Administrator for
an indefinite term subject to suspension or removal by the Business
Administrator.
[Ord. #81-41, § 6.5, 7-13-81; Ord. #90-50, § 6.5,
8-13-90]
The Treasurer shall have, perform and exercise all the functions,
powers and duties prescribed by general law and Township ordinance.
The Treasurer shall have the custody of all public monies of the Township.
[Ord. #81-41, § 6.9, 7-13-81; Ord. #90-50, § 6.9,
8-13-90]
The Township Treasurer shall receive such compensation as shall
be fixed by a general salary ordinance.
All monies received from any source by or on behalf of the Township
or any department, division, board, office or agency, except as otherwise
provided by ordinance, shall be paid to the Treasurer, who shall by
the next ensuing bank day after their receipt deposit them to the
credit of the Township in the authorized depository of the Township
to the credit of the proper account.
[Ord. # 2013-2, 1-28-13]
All monies received from any source by or on behalf of the Cherry
Hill Public Library or any department, division, board, office or
agency, except as otherwise provided by law, shall be paid to the
Township Treasurer for the benefit of the Cherry Hill Public Library,
who shall, by the next ensuing bank day after their receipt, deposit
them to the credit of the Cherry Hill Public Library in the authorized
depository of the Cherry Hill Public Library to the credit of the
proper account.
[Ord. #81-41, § 6.7, 7-13-81; Ord. #90-50, § 6.7,
8-13-90; Ord. #2001-1, 3-12-01]
Township Council shall approve or disapprove all claims. Claims
shall be referred to Council only upon vouchers meeting the currently
operative requirements of N.J.S.A. 40A:5-16 and bearing the signature
of the Controller, or his/her designee, certifying the claim to be
within a budgetary appropriation, and bearing the signature of the
Chief Financial Officer recommending the same, and containing such
other information or pre-approval authorizations as may reasonably
be required by the Chief Financial Officer.
[Ord. #81-41, § 6.7, 7-13-81; Ord. #90-50, § 6.7,
8-13-90; Ord. #2001-1, 3-12-01]
Upon approval of a claim by the Township Council, the Township
Clerk or Deputy shall certify the approval by signing the approved
resolution. Disbursement and payment of approved claims shall be by
check drawn on the Treasurer, signed by the Mayor or Acting Mayor
and countersigned by the Treasurer or Assistant Treasurer with the
exception of the Workman's Compensation Insurance Fund which may be
by wire transfer authorized by the Treasurer or Assistant Treasurer.
[Ord. # 2013-2, 1-28-13]
The Library Board of Trustees shall approve or disapprove all
claims drawn on the Cherry Hill Library Trust account.
[Ord. # 2013-2, 1-28-13]
The Library Board President shall certify the approval by signing
approved resolution. Disbursement and payment of claims shall be made
by check drawn by the Township Treasurer or Assistant Treasurer against
the Cherry Hill Library Trust account, signed by the Library Board
Treasurer or designee and countersigned by the Township Treasurer
or Assistant Treasurer.
[Ord. #81-41, § 6.8, 7-13-81; Ord. #90-50, § 6.8,
8-13-90; Ord. #2006-15, 6-12-06]
The head of the Division of Purchases in the Department of Administration
shall be the Township Purchasing Agent who shall be appointed by the
Business Administrator for an indefinite term. All purchases of supplies,
materials, equipment and contractual services (except professional
services, contractual services unique in nature and not subject to
competition, contracts awarded by resolution or motion of Council,
utility and phone bills, debt service payments, petty cash, payroll
processing, medical insurance, workers compensation claims, vehicle
lease payments, other tax requirements, escrow payments, and the Municipal
Services Act) shall be made through and by the Township Purchasing
Agent, who, where possible, shall combine the requests and purchase
the same in bulk quantities. The Township Purchasing Agent shall have,
perform and discharge all the function, powers and duties prescribed
for purchasing agents by general law and municipal ordinance.
[Ord. #81-41, § 6.8, 7-13-81; Ord. #90-50, § 6.8,
8-13-90]
The Township Purchasing Agent shall have, perform and discharge
all the function, powers and duties prescribed for purchasing agents
by general law and municipal ordinance.
[Ord. #81-41, § 6.9, 7-13-81; Ord. #90-50, § 6.9,
8-13-90]
The Township Purchasing Agent shall receive such compensation
as shall be fixed by a general salary ordinance.
[Ord. #2015-11, 7-27-15]
Whenever the Township Purchasing Agent is appointed, as a Qualified
Purchasing Agent in accordance with N.J.A.C. 5:34-5 et seq., the Township
may utilize the higher bid threshold authorized by N.J.S.A. 40A:11-3(a),
as such threshold may be adjusted from time to time pursuant to N.J.S.A.
40A:11-3(e), but may, at the Township's discretion, go to bid at a
lower amount to encourage greater competition among bidders.
[Ord. #81-41, § 6.10, 7-13-81; Ord. #90-50, § 6.10,
8-13-90]
The head of the Division of the Controller shall be the Township
Controller, appointed by the Business Administrator for an indefinite
term.
[Ord. #81-41, § 6.10, 7-13-81; Ord. #90-50, § 6.10,
8-13-90]
a.
The Controller shall keep and maintain books and records of all financial
transactions of the Township in accordance with the standards and
requirements of the Division of Local Finance in the Department of
Community Affairs of the State of New Jersey.
b.
He or she shall make monthly reports to the Business Administrator
of all receipts, expenditures, commitments and unexpended appropriations;
and
c.
He or she shall control all expenditures to assure that budgetary
appropriations are not exceeded.
[Ord. #81-41, § 6.9, 7-13-81; Ord. #90-50, § 6.9,
8-13-90]
The Township Controller shall receive such compensation as shall
be fixed by a general salary ordinance.
[Ord. #88-70, § 2, 11-14-88; Ord. #90-50, § 6.13,
8-13-90; Ord. #2001-1, 3-12-01]
The head of the Division of Licensing, Statistics and Animal
Control in the Department of Administration shall be the Township
Licensing Agent who shall be appointed by the Mayor.
[Ord. #88-70, § 2, 11-14-88; Ord. #90-50, § 6.13,
8-13-90; Ord. #2001-1, 3-12-01]
The Division of Licensing, Vital Statistics and Animal Control
shall receive applications for dog and cat licenses, retail food handling
licenses, including mobile and temporary functions, swimming pool
licenses, food vending machine licenses, marriage licenses, death
certificates and such other licenses and/or permits issued by the
Township not issued by the other departments in the governmental structure
of the Township. Where applicable, the applications will be assigned
to the proper agency for investigation and report; and upon approval,
where necessary, of any application by the authorized department or
agency, the Division shall issue the license to the applicant.
[Ord. #88-70, § 2, 11-14-88; Ord. #90-50, § 6.13,
8-13-90]
Pursuant to N.J.S.A. 26:8-11, et seq. and amendments thereto,
the Registrar of Vital Statistics shall be appointed by the Township
Council. The Registrar shall administer vital statistics services
including registering birth, death, and marriage in accordance with
statutory provisions. The appointment of the Township Registrar shall
be immediately certified to the Registrar of the State Health Department
but shall not become effective until the State Registrar approves
the appointment in writing. The Township Registrar, immediately upon
his/her acceptance as such, shall appoint a Deputy and may appoint
sub-registrar(s). The Registrar of Vital Statistics and the Deputy
Registrar shall serve for a term of three (3) years or the balance
of the unexpired term of replacement from July 1 of the year of appointment
and until a successor is appointed and qualified; and shall be paid
such compensation as shall be fixed by a general salary ordinance.
[1]
Editor's Note: Former Section 2-15, Division of Welfare, containing
portions of Ordinance Nos. 88-70 and 90-50, was repealed in its entirety
by Ordinance No. 2001-1. For Division of Welfare, contact the County
Public Assistance Department.
[Ord. #90-50, § 6.14, 8-13-90; Ord. #90-86, § 1,
1-9-91]
The Chief Financial Officer shall be recommended by the Mayor
with the approval of the Township Council and shall serve for a term
contiguous with the Mayor.
[Ord. #90-50, § 6.14, 8-13-90; Ord. #90-86, § 6.14,
1-9-91]
The duties of the Chief Financial Officer shall be those as
prescribed by New Jersey Statutes and the New Jersey Administrative
Code, and is appointed by the Mayor. The Chief Financial Officer shall
be recommended by the Mayor with the approval of the Township Council
and shall serve for a term contiguous with the Mayor.
