[1999 Code § 2.16.010; New; Ord.
No. O.1760-2010 ]
There shall be an office of the Clerk, the head of which shall
be the Township Clerk. The Clerk shall be appointed by the Council
for a term of three (3) years and shall receive such compensation
as shall be provided by ordinance. He or she shall, prior to appointment,
be qualified by training and experience to perform the duties of the
office. The Clerk shall hold a Registered Municipal Clerk Certificate
pursuant to N.J.S.A. 40A:9-133 et seq. The Township Clerk shall report
directly to the Municipal Council.
[1999 Code § 2.16.015; Ord. No.
O.1760-2010 ]
There shall be a Deputy Clerk, who shall be appointed by the
Council for a term of three (3) years and shall receive such compensation
as shall be established by the Township Council by ordinance. The
Deputy Clerk shall perform such duties as are assigned by the Township
Clerk and the Council. During the absence or disability of the Township
Clerk, the Deputy Clerk shall have all the powers of the Township
Clerk and shall perform the duties and functions of such office.
[1999 Code § 2.16.020]
The Township Clerk shall serve as Clerk of the Township Council.
He or she shall keep a journal of the proceedings of the Council and
shall engross all ordinances and all resolutions of a permanent character
in the books to be provided for that purpose. After each ordinance
he or she shall also engross and certify the proof of publication
thereof as required by law. Each ordinance so engrossed shall be signed
by the presiding officer of the Council and Clerk, who shall attest
that it was duly adopted upon a date stated, pursuant to law, and
when so signed, the engrossed copy shall be deemed to be a public
record of the ordinance. Any omission by the Clerk or presiding officer
of the Council to engross, sign or certify as herein required shall
not impair or affect the validity of any ordinance which has been
duly adopted. At the close of each year, with the advice and the assistance
of the Municipal Attorney, the Clerk shall bind, compile or codify
all the ordinances and resolutions, or true copies thereof, which
then remain in force and effect. He or she shall also properly index
the record books, compilation or codification of ordinances or resolutions.
[1999 Code § 2.16.030]
The Clerk shall have custody of and shall safely keep all the
records, books and documents of the Township except such as shall
be committed by Charter or ordinance to any other office or be transferred
thereto by resolution of the Council. He or she shall, upon request
and upon the payment of fees prescribed therefor, by ordinance of
the Council, furnish a certified copy of any such paper in his or
her custody, under the corporate seal of the Township.
[1999 Code § 2.16.040; Ord. No.
O.2001-2018 ]
a.
The Township Clerk shall cause the corporate seal of the Township
to be affixed to any instruments and writings when authorized to do
so by any ordinance or resolution of the Council or when necessary
to exemplify any document on record in his or her office or to certify
any act or paper which from the records of his or her office shall
appear to have been a public act of the Township or a public document.
He or she shall not affix the seal or permit it to be affixed to any
instrument or writing or other paper except as in this section provided,
unless required to do so by law or ordinance.
b.
Reproduction of the Corporate Seal, as well as the official emblems
of the Edison Police Department and Edison Fire Department, shall
be prohibited without authorization to do by ordinance or resolution
of the Council or express written permission of the Mayor.
[1999 Code § 2.16.050]
The Clerk shall be the depository and custodian of all official
surety bonds furnished by or on account of any Township office or
officer or employee, except his or her own bond, which shall be placed
in the custody of the Chief Financial Officer; all insurance policies
upon or with respect to risks insured for the benefit of the Township
or to protect it against any claim, demand or liability whatsoever;
and all formal contracts for work, labor, services, supplies, equipment
and materials to which the Township may be a party. The Clerk shall
also have custody of all leases of property owned by the Township.
The Township Clerk shall be the depository for and have custody of
all performance bonds running to the Township as obligee and other
form of security given by any contractor, subdivision developer or
other persons on account of work done or to be done in or for the
Township.
[1999 Code § 2.16.060]
In addition to such other functions, powers and duties as may
be prescribed by statute, Charter and ordinances, the Township Clerk
shall:
a.
Serve as the chief administrative officer in all elections held in
the Township, subject to the requirements of Title 19 of the Revised
Statutes;
b.
Serve as chief registrar of voters of the Township, subject to the
requirements of Title 19 of the Revised Statutes;
c.
Serve as the administrative officer responsible for the acceptance
of applications of licenses as may be authorized by the Council pursuant
to the State Alcoholic Beverage Control Law (N.J.S.A. 33:1-1 et seq.)
and the ordinances of the Township;
d.
Perform such functions as are vested in the Municipal Clerk by statute
and ordinances relating to bingo and raffles licensing;
e.
Have such other and additional functions, powers and duties as may
be prescribed by law or ordinance.
[1999 Code § 2.16.070]
The Township Clerk shall issue notices to the respective members
of the Council and to all other persons whose attendance may be required
at any regular meeting of the Council. Such notice shall be in accordance
with a schedule which the Clerk shall prepare on the first day of
January of the ensuing year. The Clerk shall, whenever a special meeting
of the Council is called in accordance with the law, issue and cause
notices thereof to be served upon the members of the Council and any
other persons whose presence may be required.
[Ord. No. O.1760-2010 ]
There shall be employees of the Township Clerk's Office who
shall be supervised by the Township Clerk and the Council. Such employee's
compensation and benefits shall be subject to their respective bargaining
agreements.
[1999 Code § 2.48.030B; Ord. No.
O.1625-2008 § 1]
There shall be an Emergency Management Coordinator, who shall
be appointed by the Mayor to serve for a term of three (3) years pursuant
to N.J.S.A. App. A:9-40.1.
[Ord. No. O.1625-2008 § 2]
The Emergency Management Coordinator shall appoint one (1) or
more Deputy Emergency Management Coordinator(s) with the consent of
the Mayor. Any such Deputy Emergency Management Coordinator(s) shall
serve for a term coextensive with that of the Emergency Management
Coordinator. Whenever possible, such Deputies shall be appointed from
among the salaried officers of the municipality.
