[Ord. #92-11 § 6; Ord. #2004-06 § 1]
There shall be a Department of Law, the head of which shall
be the Township Attorney. He or she shall be appointed by the township
committee for a term of one (1) year and until his or her successor
has been appointed. The Township Attorney shall be an independent
contractor who shall be compensated for the services he or she renders
to the Township on a basis to be agreed upon between the Township
Attorney and the Township Committee and approved as part of the budget
annually adopted by the Township Committee. The Township Attorney
shall not be an employee of the township and therefore shall be paid
only for his or her professional services. The Township Attorney shall
not be eligible for any of the benefits accruing to employees of the
Township, such as, but not limited to payments into the retirement
system, unless otherwise agreed to by the Township Committee.
[Ord. #92-11 § 7]
The Township Attorney shall be the legal advisor to the Township
Committee and to all departments except those handled by the Township
Prosecutor, the Board of Adjustment Attorney and the Planning Board
Attorney. He shall prosecute or defend actions and proceedings by
and against the Township and every Department thereof. In furtherance
of these general powers, and without limitation thereto, the Township
Attorney shall:
a. Advise the Township Committee as to the form and sufficiency of all
ordinances and resolutions prior to their passage.
b. Review and approve all contracts, deeds, documents and instruments
prior to the execution thereof by or on behalf of the Township.
c. Conduct or defend appeals from orders, decisions or judgments affecting
any interest of the Township, as Township Attorney may in his discretion
determine to be necessary or desirable or as directed by the Township
Committee.
d. Subject to the approval of the Township Committee, have power to
enter into any agreement, compromise or settlement of any litigation
in which the Township is involved.
e. Render opinions in writing upon any question of law submitted to
the Township Attorney by the Township Committee with respect to their
official powers and duties or the powers and duties of any Officer
of the Township.
f. Maintain a record of all actions, suits, proceedings and matters
which relate to the Township's interest and report thereon as the
Township Committee may require.
[Ord. #92-11 § 8]
There shall be a Department of Finance, the head of which shall
be the Chief Financial Officer.
[Ord. #3-89 § 1; Ord. #92-11 § 9]
There is hereby created the position of Chief Financial Officer
of the Township of Frelinghuysen. The Chief Financial Officer shall
be appointed by the Township Committee for a one (1) year term commencing
on January 1 of the year in which is appointed. The Township Committee
may appoint such Assistant or Deputy Municipal Finance Officers as
it sees fit. The salaries of the Chief Financial Officer and any Assistants
or Deputies appointed hereunder shall be set by the Township Committee
by ordinance. The Chief Financial Officer shall be subject to the
provisions of the laws of the State of New Jersey relating to tenure
of office, removal from office, and certification in accordance with
N.J.S.A. 40:9-140 1 et seq. Commencing January 1, 1991 no persons
shall be appointed Chief Financial Officer in the Township unless
person holds a Municipal Financial Officers Certificate and complies
with the provisions of N.J.S.A. 40A:9-140 et seq.
[Ord. #3-89 § 2]
The Chief Financial Officer shall be a resident of the Township
of Frelinghuysen, shall receive such compensation as prescribed by
the salary ordinance and shall give bond for the faithful performance
of his duties. This bond is to be paid for by the Township. However,
if no person is so qualified from within the Township, then the Township
Committee may appoint someone from without the Township.
[Ord. #3-89 § 3]
Compensation for the Chief Financial Officer shall be established
by ordinance. When the Township Treasurer is appointed to simultaneously
serve as Chief Financial Officer, such person shall receive no additional
compensation for serving as Chief Financial Officer, beyond the salary
established by Ordinance for the Treasurer position.
[Ord. #3-89 § 4]
Any temporary appointment as Chief Financial Officer of the
Township shall be for a period not to exceed two (2) years.
[Ord. #92-11 § 10]
The Chief Financial Officer shall:
a. Receive funds entrusted, received or under the control of any department
and deposit all funds received by him in depositories authorized by
the Township Committee by resolution.
b. Have custody of all investments and invested funds of the Township
or in possession of the Township in a fiduciary capacity, except as
otherwise provided by law, and keep such funds and all moneys of the
Township not required for current operations safely invested or deposited
in interest-bearing accounts.
c. Have the safekeeping of all bonds and notes of the Township and the
receipt and delivery of Township bonds and notes for transfer, registration
or exchange.
d. Keep a full account of all cash receipts and disbursements of the
Township and at least once a month, or oftener if the Township Committee
requires, furnish the Township Committee with a statement of all moneys
received and expended by him.
[Ord. #92-11 § 11]
The Tax Collector shall be an appointed position as provided
by law and shall be the Official charged with the duty of collecting
taxes within the Township.
[Ord. #92-11 § 11]
The Tax Collector shall perform the function of a Collector
of Taxes under general law, including, without limitation thereto,
the preparation and mailing of the tax bills, enforcements of tax
collections by tax sales and otherwise and the maintenance of tax
accounting records in such matter as may be prescribed or approved
pursuant to ordinances, and in furtherance thereof, install and administer
tax bill forms which include a bill for the first two (2) quarters
of each year with the bill for the final half of the preceding year.
[Ord. #92-11 § 12]
The Township Committee shall appoint by resolution a Tax Assessor
and such Deputy Tax Assessors as it may determine necessary.
[Ord. #92-11 § 13]
The Tax Assessor and any Deputy Tax Assessor shall hold office
for a term of four (4) years from the first day of July next following
the appointment. Vacancies other than due to expiration of term shall
be filled by appointment for the unexpired term.
[Ord. #92-11 § 14]
The Township Tax Assessor shall hold a Tax Assessor's Certificate
provided for in Public Laws 1967, ch. 44 (C. 54:1-35 et seq.). The
Tax Assessor shall:
a. Have, perform and discharge all the functions, powers and duties
prescribed by law for a Municipal Assessor.
b. Maintain adequate assessment records of each separate parcel of real
property assessed or exempted.
c. Maintain a current tax map of the Township as a public record and
cause to be recorded thereon all changes in ownership or character
of the real property assessed, employing for that purpose the facilities
of other Departments as provided by the Code.
d. Report to the Township Committee as to equalization proceedings and
other matters involving the County Tax Board and make recommendations
as to action to be in that regard.
[Ord. 7/18/83 § 1]
As authorized by N.J.S.A. 40:55D-3 the Tax Assessor is hereby
designated as the administrative officer authorized to issue certifications
of lists of adjoining property owners pursuant to N.J.S.A. 40:55D-12(c),
being a portion of the Municipal Land Use Law.
[Ord. #92-11 § 15; Ord. #2004-06 § 2]
The Township Engineer shall be appointed by the Township Committee
for a term of one (1) year and until his or her successor has been
appointed. The Township Engineer shall be a duly licensed engineer
and land surveyor of the State of New Jersey. The Township Engineer
shall be an independent contractor who shall be compensated for the
services he or she renders to the Township on a basis to be agreed
upon between the Township Engineer and Township Committee and approved
as part of the budget annually adopted by the Township Committee.
The Township Engineer shall not be an employee of the township and
therefore shall be paid only for his or her professional services.
The Township Engineer shall not be eligible for any of the benefits
accruing to employees of the Township, such as, but not limited to
payments into the retirement system, unless otherwise agreed to by
the Township Committee.
[Ord. #92-11 § 16]
The Township Engineer shall perform such duties as are prescribed
by general law and ordinance and in addition shall:
a. Prepare or cause to be prepared plans, designs and specifications
for public works and improvements undertaken by the Township.
b. Provide and maintain surveys, maps, plans, specifications, estimates
and control records with respect to public works and facilities owned
or operated by the Township or to be acquired or built.
c. Provide technical and engineering advice, estimates and review of
plans and assistance to other Township Departments as needed.
d. Attend meetings of the Township Committee, Planning Board and Zoning
Board as needed.
e. All papers, documents, memoranda, reports and other materials relating
to the administration of engineering duties of the Township Engineer
shall be and remain the property of the Township. Upon the termination
of his services with the Township, the Township Engineer shall forthwith
surrender to any successor all such property.
[Ord. #92-11 § 17]
Whenever the Township Committee determines that the interest
of the Township requires additional engineering services, consulting
engineers may be retained for one (1) or more projects or to render
assistance to the Township Engineer.
[Ord. #92-11 § 18]
The Department of Public Works is hereby established in the
Township.
[Ord. #92-11 § 19]
The Department of Public Works shall be under the immediate
control and direction of the Township Committeeman in charge of public
works, who shall be designated "Director of Public Works" and who
shall be subject and subordinate to the ultimate control and direction
of the Township Committee.
[Ord. #92-11 § 20; Ord. #2015-01 § 3;
amended 10-20-2021 by Ord. No. 2021-13]
a. The Department of Public Works shall consist of the Director of Public
Works, who shall be the head of the Department, the Road Foreman and
all other officers and employees assigned thereto. All officers and
personnel of the Public Works Department shall be appointed by the
Mayor, with the advice and consent of the Township Committee.
b. The duties of the Director of Public Works shall include the following:
1. Management of work order requests for road repair and maintenance;
2. Development of weekly work schedules, in conjunction with the Road
Foreman;
3. Ordering materials needed for road repair and maintenance; and
4. Such other duties as the Director of Public Works may prescribe concerning
road repair and maintenance within the Township.
c. A work
log and time sheets for employees of the Department of Public Works
shall be maintained by the Township Clerk.
[Ord. #92-11 § 21]
The Department of Public Works shall have charge of and supervision
over the care, maintenance and construction of all streets, sidewalks,
alleys and public ways; the construction, operation and maintenance
of all storm-water and sanitary sewers, and all street gutters and
drains, and the appurtenances thereto. In addition, the Department
of Public Works shall be responsible for the removal of snow, cleaning
of streets, trash disposal and such other duties as may be imposed
upon it by the Township Committee.
[Ord. #92-11, § 22]
All physical properties of the Township, including the parks,
playgrounds, municipal buildings and utilities not assigned to some
other Department or Officer are hereby assigned to the Department
of Public Works. In addition, the Director of Public Works shall be
custodian of all tools, equipment and other personal property belonging
to the Township and not assigned to the care of another Municipal
department, employee or other public officer.
[Ord. #2015-04]
a. There is hereby created the position of Purchasing Agent for the
Township of Frelinghuysen.
b. The Purchasing Agent shall be appointed by the Mayor, with the advice
and consent of the Township Committee. The term of office for the
Purchasing Agent shall be one year.
c. The Purchasing Agent is required to possess a valid Qualified Purchasing
Agent certificate, as issued by the New Jersey Division of Local Government
Services, Department of Community Affairs.
[Ord. #2015-04]
The Purchasing Agent shall have, on behalf of the Township of
Frelinghuysen, the authority, responsibility and accountability for
the purchasing activity pursuant to Local Public Contracts Law (N.J.S.A.
40A:11-1 et seq.); to prepare public advertising for and to receive
bids and requests for proposals for the provision or performance of
goods, services and construction contracts; to award contracts pursuant
to New Jersey law in accordance with the regulations, forms and procedures
promulgated by State regulatory agencies; and conduct any activities
as may be necessary or appropriate to the purchasing function of the
Township of Frelinghuysen.