[Amended 10-26-70 by Ord. No. 70-1-L; 4-14-75 by Ord. No. 75-1-CC]
A. 
The budget shall be prepared under the direction of the Mayor. During the month of November, the Mayor shall require all department heads, the Clerk and Tax Assessor, to submit requests for appropriations for the ensuing budget year and to appear before the Mayor or the Administrator at a public hearing on the various requests.
[Amended 4-26-82 by Ord. No. 82-453]
B. 
The Administrator, with the assistance of the Director of Finance, shall prepare all estimates of nonproperty tax revenues anticipated for the support of each annual budget.
C. 
The budget document shall be prepared in such form as is required by law for municipal budgets and in accordance with the charter. There shall be appended to the budget a detailed analysis of all items of expenditures and revenue. Such analysis shall include a comparison of the total number of positions of each class and grade to be authorized by the budget with the actual number thereof employed at the beginning and ending of the preceding budget period. So far as practicable, such analysis shall include appropriate statements of the cost of performance of functional programs and activities in terms of quantitative countable units of work for operating and capital expenditures.
D. 
On or before the 15th day of January, the Mayor shall transmit to the Council his budget document which shall include his proposed current budget in the form prescribed by the local budget law and such comment or statement as he may deem desirable.
A. 
In consultation with department heads, the Clerk and Tax Assessor, the Administrator shall establish quarterly or such other periodic allotments of appropriations as he may deem necessary. Each department shall plan and administer its expenditure program within the limits of such allotments.
[Amended 4-26-82 by Ord. No. 82-453]
B. 
If at any time during the budget year the Administrator shall ascertain that the municipal government is faced with the probability of incurring a cash deficit for the current year, he shall reconsider the work programs and allotments of the several departments. Upon such reconsideration and with the approval of the Mayor, he may revise budget allotments so as to forestall, so far as possible, the making of commitments and expenditures in excess of the revenues to be realized during the fiscal year. He shall file with the Director of Finance a copy of such revised allotments, and the Director of Finance shall control all expenditures within the limits thereof.
All contracts shall be let pursuant to law (N.J.S.A. 40A:11-1 et seq.) The Mayor shall execute and sign contracts let and authorized pursuant to the charter and ordinances.
Editor's Note: N.J.R.S. 40:50-1 was repealed by P.L. 1971, c. 198, and was replaced by N.J.R.S. 40A:11-4 to 40A:11-6; N.J.R.S. 40:9-3 was repealed by P.L. 1971, c. 199, and was replaced by N.J.R.S. 40A:12-16, N.J.S.A. 40A:11-1 et seq., amended by Chapter 350 P.L. 1979.
[Amended 8-14-78 by Ord. No. 78-49; 4-26-82 by Ord. No. 82-453]
All purchases of any work, supplies, materials, equipment or contractual services for the municipality's account shall be made by the Division of Central Services pursuant to a written requisition from the head of the department, the Clerk and Tax Assessor, whose appropriation will be charged and the certification of the Director of Finance that a sufficient unencumbered balance of appropriation is available to pay therefor.
[Amended 8-14-78 by Ord. No. 78-49]
The Administrator shall establish and approve uniform standards for requisitions and purchases. The Division of Central Services shall control the delivery of all supplies, materials, equipment and other items purchased and may make or cause to be made proper test checks and inspections thereof. The Division shall ascertain whether the supplies, material, equipment and other items purchased comply with the specifications and shall cause laboratory or other tests to be made whenever, in the opinion of the division head, it is necessary to determine whether the materials or supplies furnished are of the quality and standard required.
[Amended 4-26-82 by Ord. No. 82-453; 7-9-01 by Ord. No. 01-26]
A. 
Each department, the Clerk and Tax Assessor shall follow such procedures and use such forms for purchasing as the Administrator shall prescribe. Upon request of the Administrator, each department head, the Clerk and Tax Assessor shall submit a complete statement of the work and labor under contract and the materials, supplies and equipment which will be required by the department during the ensuing year, half year or quarter year as the Administrator may determine, according to the best estimate of the department head, the Clerk and Tax Assessor. Such statement shall be in such form and detail as the Administrator may require.
[Amended 4-26-82 by Ord. No. 82-453]
B. 
Where purchases are for an amount less than $2,625, the Department shall obtain a statement of two verbal quotes as more particularly set forth in the Purchasing Procedures Manual. Where purchases are for an amount of more than $2,625 but less than $17,500, the using Department shall send out for quotations using a standard form as more particularly set forth in the Purchasing Procedures Manual.
[Amended 8-14-78 by Ord. No. 78-49; 4-28-80 by Ord. No. 80-247; 7-9-01 by Ord. No. 01-26]
C. 
The Administrator shall establish a procedure for the purchase of any item required for the immediate protection of the public health, safety or welfare of the municipality, which will permit such emergency purchases to be made for specific purposes in a manner other than that prescribed by this subsection.
D. 
Except as the Administrator or such other officer as he may designate may authorize in case of emergency, no purchase shall be made and no bill, claim or voucher shall be approved unless the procedures prescribed by or pursuant to the charter and Code have been followed.
E. 
The Administrator or such other officer as he may designate shall be in charge of the purchasing of insurance. The procedure employed shall be by public advertisement for bids, and the contract shall be awarded to the lowest responsible bidder providing the broadest coverage for the type of insurance bid. The Administrator or such other officer as he may designate shall draw up the specifications for coverage. This section shall not apply to the obtaining of insurance coverage or binders when the safety or protection of public property or the public conveyance require or the exigency of the public service will not admit to such advertisement, in the discretion of the Administrator.
Immediately upon delivery of any purchase item, the receiving department shall make a record thereof on a form to be approved by the Administrator, and the department's acceptance of delivery shall be certified by the department head. A voucher properly prepared and executed by the vendor shall be submitted to the Treasurer who shall not authorize payment unless and until he has first examined a properly prepared and certified receiving report and has satisfied himself that the items billed were properly authorized and delivered in accordance with a duly issued purchase order or any change thereof authorized by the Division of Administration.
[Added 12-8-75 by Ord. No. 75-1-II; amended 6-28-76 by Ord. No. 76-174-B]
All organizations, agencies, boards and other entities which receive appropriations in excess of nine hundred ninety-nine dollars ($999.) in any calendar year from the Township of East Brunswick in exchange for the rendering of service to the community shall be required to file a profit and loss statement and a balance sheet with the Township Clerk. The filed documents shall be certified by the executive officer of the organization, shall be prepared based upon sound acceptable accounting methods, as determined by the Director of Finance, and shall reflect the cash flow of the organization. All such documents shall be filed, annually, on or before March 31, unless the organization shall obtain an extension of time from the Township Clerk for good cause, such extension not to exceed sixty (60) days. Good cause shall include difficulty in preparing required documents due to a newly formed organization, difficulty in preparing documents based upon the organization's fiscal year and similar considerations. If any organization required to comply with this section shall fail to so comply, the Township Council, upon receiving advice from the Clerk, may withhold payment of the appropriation for the current and subsequent years.