[1972 Code § 2-50.1]
N.J.S.A. 40A:11-11(5) authorizes contracting units to establish
and enter into a Cooperative Pricing Agreement.
The Township of Piscataway, County of Middlesex, State of New
Jersey, is desirous of establishing and entering into said agreement;
and
The Township of Piscataway has agreed to serve as the lead agency
for a cooperative pricing agreement with local governmental units
within the County of Middlesex and adjoining counties who may desire
to become participating contracting units.
[1972 Code § 2-50.2]
The Township Council of the Township of Piscataway is hereby
authorized to enter into and execute cooperative pricing agreements
and act as "lead agency."
[1972 Code § 2-50.3]
The Township Council of the Township of Piscataway is hereby
authorized to enter into separate cooperative pricing agreements with
the participating governmental units and said agreement shall be deemed
a single agreement. Said agreements shall be entered into by the Mayor
and Township Clerk following authorization of the Township Council.
[1972 Code § 2-39]
Pursuant to N.J.S.A. 17:36-9 et seq., the Township of Piscataway
hereby prohibits payment to any claimant by any insurance company
of any claim in excess of $2,500 for fire damages on any real property
located within the Township of Piscataway pursuant to any fire insurance
policy issued or renewed after the adoption of this section and after
the filing of this section with the New Jersey State Commissioner
of Insurance, until such time as all taxes, assessments, and other
municipal liens or charges due and payable appearing on the official
certificate of search shall have been paid either by the owner of
such real property or by the insurance company, in accordance with
the provisions of N.J.S.A. 17:36-10 et seq.
[1972 Code § 2-21.1]
a.
The budget shall be prepared under the direction of the Mayor and
Business Administrator. During the month of May, the Mayor, or in
his absence, the Business Administrator, shall require all Department
Heads to submit requests for appropriations for the ensuing State
fiscal year (SFY) budget, and to appear before the Mayor and/or Business
Administrator at public hearings which shall be held during the month
of May on the various requests.
b.
The Business Administrator, with the assistance of the Chief Financial
Officer, shall prepare all estimates of non-property tax revenues
anticipated in support of each annual fiscal budget.
c.
The budget document shall be prepared in such form as is required
by law for municipal budgets. There shall be appended to the budget
a detailed analysis of all items of expenditure and revenue. The analysis
shall include a comparison of the total number of positions of each
class and grade to be authorized by the budget with the actual number
thereof employed at the beginning and ending of the preceding budget
period.
So far as practicable, the analysis shall include appropriate
statements of the cost of performance of functional programs and activities
in terms of quantitative, countable units of work for operating and
capital expenditures.
d.
On or before the second regular official Council Meeting in July,
the Mayor shall transmit to the Council the budget document, which
shall include a proposed current budget in the form prescribed by
the Local Budget Law (N.J.S.A. 40A:4-1), a capital budget and such
comment or statement as the Mayor may deem desirable.
[1972 Code § 2-21.2]
a.
The Department of Finance shall supervise the administration of each
annual budget. The Business Administrator may establish periodic allotments
of appropriations, as he may deem necessary. Each Department or office
shall plan and administer its expenditure program within the limits
of its allotment.
b.
If at any time during the budget year the Business Administrator
determines that the municipal government is faced with the probability
of incurring a cash deficit for the current year, the Business Administrator
shall reconsider the work program and allotments of the Departments.
Upon reconsideration and with the approval of the Mayor, the Business
Administrator may revise budget allotments within the provisions of
the Local Fiscal Affairs Law (N.J.S.A. 40A:5-1 et seq.) so as to forestall
the making of commitments and expenditures in excess of the revenues
to be realized during the current year. The Business Administrator
shall file a copy of such revised allotments with the Chief Financial
Officer, who shall control all expenditures within the limits thereof.
[1972 Code § 2-21.3; Ord. No. 10-15; Ord. No. 11-16]
See subsection 2-11.6, for the establishment of the Division of Purchasing.
a.
Authority to Purchase Goods and Services and Contract for Construction
Services.
1.
Definitions. Definitions as set forth in the Local Public Contracts
Law (LPCL), N.J.S.A. 40A:11-1 et seq., shall be applicable to these
sections.
2.
Local Public Contracts Law. The LPCL shall govern all procurement
by and for the Township and its respective boards, offices, departments
and agencies.
3.
Purchasing Agent. The Purchasing Agent of the Township may purchase
or authorize the purchase of any items that are less than $25,000
or the bid threshold amount set forth in the LPCL, whichever is greater.
The purchasing agent of the Township shall be designated by resolution.
The Business Administrator of the Township shall serve as the purchasing
agent of the Township in his/her absence.
4.
Purchases Exceeding Bid Threshold. The Purchasing Agent is authorized
to prepare public advertising for bids subject to a resolution of
the Township Council authorizing same, and to receive bids for the
provision or performance of goods and services and to conduct such
activities as may be necessary or appropriate to the purchasing function.
[N.J.S.A. 40A:11-8]
5.
Purchase Control. All purchases below the bid threshold shall be
made by the Purchasing Agent, pursuant to requisitions from the head
of Departments, whose appropriations will be charged. Purchases in
excess of the bid threshold shall be authorized by resolution of the
Township Council.
6.
Purchasing Manual. The Purchasing Agent shall prepare and issue a
purchasing manual which shall be in accordance with the LPCL.
b.
Purchasing Procedures.
1.
Departmental Procedures. Department heads shall establish internal
Departmental responsibilities for processing purchases, receiving
goods and services and certification of same in accordance with procedures
and use methods established by the Purchasing Agent.
2.
Standards. The purchasing system established by the Purchasing Agent
shall meet the following minimum standards:
(a)
Encourage the application of sound procurement principles to
effect professional public purchasing.
(b)
Assure compliance with the LPCL.
(c)
Assure compliance with the Technical Accounting Directive No.
1- Encumbrance system and certifications of funds prior to effecting
a purchase.
(d)
Promote competition.
(e)
Provide the greatest ease to using Departments.
3.
Emergency Purchases. In the case of an emergency purchase, except
as the Business Administrator may authorize, no purchase shall be
made and no bill, claim or voucher shall be approved unless the procedures
prescribed by, or pursuant to, the LPCL have been followed.
4.
Certifications. The Department Head or designee shall certify to
the receipt of a good or service immediately upon satisfactory receipt
of same. A voucher properly prepared and executed by the vendor shall
be submitted to the Chief Financial Officer, who shall not authorize
payment unless and until he has first examined a properly prepared
and certified receiving report and has satisfied himself that the
items billed were properly authorized and delivered in accordance
with a duly issued purchase order or any change thereof authorized
by the Department of Administration.
c.
Bidding, Award and Execution of Contracts.
1.
Bid Document Preparation. Under the supervision of the Purchasing
Agent, all bid documents shall be prepared in compliance with the
LPCL and its attendant regulations.
2.
Receipt of Bids. All purchases in excess of the bid threshold set
forth in the LPCL shall be submitted to the Township Council for approval.
All purchases or contract estimates in excess of the bid threshold
shall be authorized by resolution and publicly advertised unless exempt
under the provisions of the LPCL. The bids shall be received at such
place and time as the purchasing agent may set in the legal notice
of the bid(s) being sought. Upon receipt of sealed bids by the Purchasing
Agent or his designee, the bids shall be opened in the presence of
the Township Clerk. A record of the proceedings shall be submitted
to the Township Council with the recommendation of award, including
a summary of all bids received.
3.
Award. The Township Council, upon consideration and review of the
procedures and recommendations, shall award the contract of purchase
by resolution to the lowest responsible and responsive bidder pursuant
to the LPCL.
4.
Execution. The Mayor or Business Administrator shall execute and
sign all contracts let by the Council and authorized pursuant to municipal
ordinances and the LPCL. The Municipal Clerk shall attest to the Mayor
and/or Business Administrator's signature.
