[HISTORY: Adopted by the Board of Assessors of the Town of South Hadley 10-23-2017. Amendments noted where applicable.]
Occasionally monies are received for copies, abutters' lists, etc. All monies received are to be recorded on the log sheet which accompanies the cashbox. The log sheet records the date, the amount received and the description of the documents provided.
Turnovers of monies received should be done at a minimum of once per week unless no monies have been received. At no time should there be an amount greater than $5 in the Assessors' cashbox.
When a turnover is processed, the amount of the turnover is calculated on the log sheet and the balance in the cashbox shall be reconciled to confirm the remaining funds in the cashbox is accurate.
A receipt for the turnover shall be issued by the Treasurer and signed by both the Treasurer's designate and the Assessors' employee responsible for the turnover.
Any discrepancies in the funds received are to be reported to the Associate Assessor and the Treasurer, in writing, immediately.