Borough of Avon-by-the-Sea, NJ
Monmouth County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Commissioners of the Borough of Avon-by-the-Sea 6-11-18 by Ord. No. 12-2018. Other amendments noted where applicable.]
As used in this chapter, these terms shall have the following meanings:
A. 
FILMING -- Shall mean the taking of still or motion pictures either on film, videotape, or similar recording medium, for any purpose intended for viewing on television, in theaters or for institutional uses. This term shall not include family videos and photography and news media, as defined herein, or as otherwise provided herein.
B. 
MOTION PICTURE, TELEVISION PICTURES, STILL PHOTOGRAPHY -- Shall mean all activities attendant to the staging and/or shooting of commercial motion pictures, television series, television movies, commercials and to the taking of single or multiple photographs for sale or commercial use where the photographer sets up stationary equipment in any one (1) location for longer than five (5) consecutive minutes.
C. 
MAJOR MOTION PICTURE -- Shall mean any film which is financed and/or distributed by a major motion picture studio or corporation for presentation in movie theaters, including any filming activity connected with any part of such a production; provided that the production has an overall budget of two million ($2,000,000.00) dollars or more.
D. 
NEWS MEDIA -- Shall mean photographic, filming, and/or videotaping for the purpose of a television news broadcast or reporting for print media by reporters, photographers or cameramen.
E. 
STUDENT FILMS -- Shall mean motion picture, television or still photography produced to satisfy a course or curriculum requirement at an accredited educational institution. The student filmmaker must supply proof that he/she is currently enrolled in any such educational institution.
F. 
FAMILY VIDEOS AND PHOTOGRAPHY -- Shall mean the filming or videotaping of motion pictures, or still photography, intended solely for private use.
G. 
PUBLIC LANDS -- Shall mean the areas including but not limited to any public building, street, sidewalk highway, sidewalk, square, park, playground, the beachfront, boardwalk, the marina, and other public places, which is within the jurisdiction and control of the Borough of Avon-by-the-Sea.
A. 
No person shall use any public lands or private property, public right-of-way, facility, and/or residence for the purpose of taking motion pictures, television pictures or still photography without first applying for and receiving a permit from the Borough Administrator of the Borough.
B. 
The permit shall set forth the approved location of such filming and also the approved duration of such filming by specific reference to day or dates. No permit shall authorize filming for more than three (3) consecutive days in any one (1) location and in no event shall filming at one (1) location within the Borough exceed a total of six (6) days in any one (1) calendar year, regardless of the number of permits utilized in reaching this six-day maximum. Either or both of the three-consecutive-day and the six-day limitations may be extended only if the filming requested satisfies the major motion picture exception defined by Section 62-11. Said permit must be readily available for inspection by Borough officials at all times at the site of the filming.
C. 
All permits shall be applied for and obtained from the office of the Borough Clerk during normal business hours. Applications for such permits shall be in a form approved by the Borough Administrator and be accompanied by permit fees in the amounts established by this chapter in Section 62-12.
D. 
If a permit is issued and filming does not in fact take place on the dates specified due to good cause, including but not limited to reasons of inclement weather, the Borough Administrator may issue a new permit for filming on other dates subject to full compliance with all other provisions of this chapter. No additional fee shall be paid for this new permit.
E. 
The provisions of this section shall not apply to news media, family videos and/or student films.
F. 
The provisions of this section shall not apply to all activities attendant to the staging and/or shooting of a segment of a television series where all such activities occur on private property and within a commercial building or other structure which is not in a residential area and is not visible outside of such building or structure provided that the filming activities do not exceed three (3) days.
A. 
Permits shall be issued by the Borough Administrator after consultation with the Chief of Police, and the Superintendent of Public Works. The Borough Administrator may determine whether any additional municipal services may be reasonably required depending upon the nature of the activities proposed.
B. 
No permits shall be issued unless all fees and reasonably necessary reimbursable expenses are paid to the Borough.
C. 
No permit shall be issued for filming upon public lands unless the applicant shall provide the Borough of Avon-by-the-Sea with satisfactory proof of the following:
(1) 
Proof of insurance coverage including but not limited to, for bodily injury to any one (1) person in the amount of one million ($1,000,000.00) dollars and any occurrence in the aggregate amount of three million ($3,000,000.00) dollars;
(2) 
For property damage for each occurrence in the aggregate amount of one million ($1,000,000.00) dollars;
(3) 
A written hold harmless and indemnification agreement acceptable to the Borough Attorney;
(4) 
The posting of cash or maintenance bond for the value of five hundred ($500.00) dollars protecting and insuring that the location utilized for the filming will be left, in a satisfactory condition, free of debris, rubbish, and equipment, and that due observance of all Borough ordinances, laws, and regulations will be followed. Within seven (7) days of the completion of the filming, the Borough will return the bond if there has been no damage to the public property or public expense caused by the filming.
D. 
The holder of the permit shall take all reasonable steps to minimize interference with the free passage of pedestrians and traffic over public lands and shall comply with all lawful directives issued by the Avon-by-the-Sea Police Department, the Fire Marshal and the Borough Administrator with respect thereto.
E. 
The applicant shall conduct filming in such a manner as to minimize the inconvenience or discomfort to adjoining property owners as a result of such filming and shall, to the extent practicable, abate noise and park vehicles off the public streets. All vehicles parked on public streets and rights-of-way shall be done so in accordance with all applicable State and local regulations.
F. 
The holder shall not interfere with previously scheduled activities upon public lands and limit, to the extent possible, any interference with normal public activity on such public lands.
G. 
The applicant shall give written notice of the filming to all businesses and residents within two hundred (200') feet of the filming location and further provide written proof of such notice at least three (3) business days prior to the submission of a completed permit application. Such written notice shall be in a form acceptable to the Borough Administrator and shall inform such businesses and residents that objections may be filed with the Borough Administrator within the next three (3) business days, said objections to form a part of applicant's application and be considered in the review of the same.
Filming in any area east of Ocean Avenue is permitted Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. except from the Friday before Memorial Day and the Tuesday after Labor Day.
Filming in residential areas shall be prohibited at all times except with the written authorization of the owner of the subject property and upon notice to all property owners within two hundred (200') feet of the filming location. Under no circumstance is filming permitted after sunset and before sunrise.
No filming shall occur on or within two hundred (200') feet of any property which has an establishment with a liquor license at any time the establishment is open for business, unless permit applicant obtains approval from the Borough Administrator who, in consultation with the Avon Police Department, may grant a temporary exemption.
A. 
The Borough of Avon-by-the-Sea may refuse to issue a permit whenever it determines, on the basis of objective facts and after a review of the application by the Police Department and by other Borough agencies involved with the proposed filming site, that filming at the location and/or the time set forth in the application would violate any law or ordinance or would unreasonably interfere with the use and enjoyment of adjoining properties, unreasonably impede the free flow of vehicular or pedestrian traffic or otherwise endanger the public's health, safety or welfare.
B. 
The Borough reserves the right to require one (1) or more Avon Police Officer(s), Fire Department personnel or any such other specialized Borough officials to remain on site during the times indicated on the permit, in situations where the production may impede the proper flow of traffic, or otherwise impact upon public safety. The cost of all such personnel shall be borne by the applicant as cost of production. Where existing electrical power lines are to be utilized by the production, an on-site licensed electrician may be similarly required if the production company does not have a licensed electrician on staff.
The Borough may authorize filming other than during the hours herein described. In determining whether to allow an extension of hours under this chapter, the Borough shall consider factors including but not limited to the following:
A. 
Traffic congestion at the location;
B. 
The applicant's ability to remove film-related vehicles off the public streets;
C. 
Whether the applicant is requesting restrictions on the use of public streets or public parking during the course of the filming;
D. 
Nature of the film shoot itself; e.g. indoor or outdoor; day or night; on public lands or private lands; proximity to residential neighborhoods; potential for disruption of normal residential or business activities; and
E. 
Prior experience of the film company/applicant with the Borough, if any.
Copies of the approved permit shall be sent to the Police and Fire Departments before filming takes place. The applicant shall permit the Police Department, the Fire Marshal or other Borough inspectors to inspect the site and equipment to be used. The applicant shall comply with all safety instructions issued by the Police Department, the Fire Marshal, or other Borough inspections.
In addition to any and all other fees or costs mentioned in this chapter, the applicant shall reimburse the Borough for any lost revenue, including but not limited to, repairs required to public property, and any revenues that the Borough was prevented from earning because of the filming.
A. 
With regards to filming being done on a major motion picture, and upon a favorable review of the factors set forth in Sections 62-7 and 62-8, the Borough may grant an exemption of the three (3) consecutive filming day limit and/or the six (6) total filming days within a calendar year limit as defined in Section 62-2B.
B. 
Any days that are necessary for setup and preparation of a major motion picture filming may, at the discretion of the Borough, be counted as a filming day where such setup is anticipated to involve one (1) or more of the factors set forth in Section 62-8 hereof.
The schedule of fees for the issuance of permits authorized by this chapter are as follows:
A. 
Basic filming permit: $1,000.00
B. 
Daily filming fee payable in addition to basic filming permit: $500.00 per day.
C. 
Daily filming fee payable for filming a major motion picture: $1,500.00 per day.
D. 
Filming permit for nonprofit applicants filming for educational purposes: $25.00 one-time fee.
E. 
Police/Fire protection: at cost.
F. 
Use of Borough buildings or public parks: $1,500.00 per day.
Where the owner of the premises is not the applicant for a permit required by this chapter, both the owner and the applicant shall each be liable for violations hereof. Any person violating this chapter or these rules and regulations, upon conviction thereof, shall be punished by a fine not exceeding one thousand ($1,000) dollars per day or by imprisonment in the County jail for a term not exceeding ninety (90) days, or both. A separate offense shall be deemed committed on each day during or on which a violation occurs or continues.