[Ord. No. 1431 § IV]
Any person claiming payment from the City shall present a detailed
bill of items or demand to the Chief Financial Officer, duly certified,
or in the alternative, supported by an affidavit of the claimant.
[Ord. No. 1431 § IV]
It shall be the duty of the Chief Financial Officer to audit
and examine each claim and to determine that it is in the proper form
and duly certified by the officer or employee who has been designated
by the local unit to certify that the materials have been received
by or that the services have been rendered to the local unit. The
required audit will include a determination that there are sufficient
funds to pay such claim and that such claim is charged against the
correct appropriation. Prior to presentation to the Council, each
claim will be stamped by the Chief Financial Officer noting compliance
with this section.
[Ord. No. 1431 § IV]
a.
After the required audit, claims shall be presented to the Director
of Revenue and Finance for his/her approval. If the Director is satisfied
that the claims are proper and consents to the payment, then the Chief
Financial Officer shall forward the same to the Council for formal
approval at the next regular meeting. If for any reason the Director
of Revenue and Finance should not approve a claim, he/she should make
his/her reasons known to the Council, after which the Council may
approve such claim only upon an affirmative vote of 2/3 of the Council.
In the absence of the Director of Revenue and Finance, or upon his/her
failure to act, the majority of the Council may act on any claim properly
authorized.
b.
Approval by City Council. Claims shall be considered by the City
Council, who shall approve the same by a majority; except, that such
Council may reject any claim presented to it, stating the reason for
the rejection. Any disapproved claim shall be referred back to the
City Treasurer with instructions as the Council may give at the time
of disapproval.
[Ord. No. 1431 § IV]
a.
It shall be the duty of the City Clerk to record all claims in the
official minutes at which they are approved indicating that the City
Council has by formal action approved the same with appropriate record
as to any disapproval or rejection.
b.
It shall be the duty of the City Clerk to indicate on such claims
that they have been approved for payment by the City Council with
the date of approval thereof noted on the claims.
c.
After the City Clerk has certified that the claims have been approved,
he/she shall turn the same over to the Chief Financial Officer who
shall forthwith prepare the necessary checks for the payment thereof;
such checks shall bear the signatures of the Mayor or Acting Mayor,
City Clerk and Chief Financial Officer. After preparing the checks
for the payment of the claims, the Chief Financial Officer shall record
them in the cash disbursement register and the appropriation ledger
and/or general ledger, whichever is required due to the nature of
the charges of the accepted claims, and thereafter he/she shall mail
or otherwise distribute the checks to the claimants.
[Ord. No. 1431 § IV]
In the case of claims covering salaries and wages due each officer
or employee of the City, the appropriate department head or officer
shall prepare for submission to the Chief Financial Officer pertinent
data including the time worked and rate of pay to enable him/her to
prepare and calculate a claim for each employee of the City; each
claim shall be duly certified by the person authorized to certify
that the services have been rendered and the amount specified is in
fact due and owing to the employee or employees. Such claims shall
be presented to the Director of Revenue and Finance of his/her approval
and then presented to the City Council for approval and after approval
at the regular meeting, shall be paid in due course. In the event
that the Director of Revenue and Finance should withhold such approval
for any reason, he/she should then make known his/her reasons for
such disapproval to the City Council, after which, approval by a 2/3
majority of the Council will be necessary for the payment of such
claims.
[Ord. No. 1431 § IV]
All claims for materials and services shall be presented to
the Chief Financial Officer on the form prescribed by him/her on or
before the Tuesday preceding the Tuesday, bimonthly regular meeting
of the Council.
[Ord. No. 1505 (2011) § I]
a.
Findings. The City is frequently confronted with the problem of people
losing checks that have been issued to them and the reissuance of
replacement checks. Expenses are incurred by the City in providing
and reissuing checks that have been lost or misplaced. The Council
deems it appropriate to charge a fee which covers the expenses for
loss of such checks.
b.
Charge Established. There shall be a charge in the amount of $15
for each reissued check.
[Ord. No. 1431 § IV]
The City of Sea Isle City shall publish a statement notifying
employees that the unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited in the
City of Sea Isle City. Said statement shall specify the actions that
will be taken against employees for violations of such prohibitions.
The Police Department and permanent City employees assigned to the
Police Department shall be governed by the more stringent standards
set down in revised law enforcement drug screening guidelines of the
Attorney General of the State of New Jersey.
If any department of the City of Sea Isle City desires to put
into effect a more stringent drug policy than the measure presented
in this section, the policy will need the approval from the City of
the City of Sea Isle City.
[Ord. No. 1431 § IV]
City of Sea Isle City shall establish a drug-free awareness
program to inform local employees about (a) the dangers of drug abuse
in the workplace; (b) the employer's policy of maintaining a drug-free
workplace; (c) any available drug counseling, rehabilitation, and
employee assistance program; and (d) the penalties that may be imposed
upon employees for drug abuse violations.
[Ord. No. 1431 § IV]
It shall be a requirement that each employee of the City of Sea Isle City be given a copy of the statement previously mentioned in subsection 2-25.1. In the statement, the City of Sea Isle City shall notify its employees that as a condition of employment, the employee will abide by the terms of the statement and notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.
[Ord. No. 1431 § IV]
Any employee that unlawfully manufactures, distributes, dispenses,
possesses or uses a controlled substance in the workplace will be
terminated immediately.
[Ord. No. 1431 § IV]
Any employee convicted of a drug offense outside of the workplace
must notify the City of Sea Isle City within five days of that conviction.
Any employee failing to notify the City within five days of such conviction
shall be automatically terminated.
[Ord. No. 1431 § IV]
Any employee being convicted of a drug offense outside the workplace
will be allowed to enter into a drug program approved by the Court
from which he or she is convicted. If the employee notifies the City
of Sea Isle City and completes a drug program approved by the convicting
Court, the employee will be allowed to continue to be employed by
the City of Sea Isle City. If that employee does not complete the
program, does not notify the City within five days of the conviction,
or is convicted a second time for a drug-related offense, he or she
will be terminated immediately.
[Ord. No. 1431 § IV]
[Ord. No. 1431 § IV]
[Ord. No. 1431 § IV]
As used in this section:
Pursuant to N.J.S.A. 47:1A-1, public records include all
writings made and maintained by public officers authorized to do so.
Pursuant to N.J.S.A. 47:3-16, these shall include, but are not limited
to, any paper, written or printed book, document or drawing, map or
plan, photograph, microfilm, sound-recording or similar device which
has been made by any public officer in the connection with the transaction
of public business and has been retained by such as evidence of activities
or because of the information contained therein. A record which is
not required by law, but is nonetheless done in the same course as
above, may be considered a public record, as long as there is a showing
of a requirement that such reports be maintained.
[Ord. No. 1431 § IV]
The public records of the City of Sea Isle City shall be accessible
for examination and copying by the citizens of this State in accordance
with N.J.S.A. 47:1A-1 et seq. upon the terms and conditions hereinafter
provided.
[Ord. No. 1431 § IV; Ord. No. 1505 (2011) § V]
a.
Xerox Copies of Public Records. Copies of public records which are
required by law to be kept and made available to the general public
shall be available for purchase for the following costs, which shall
be based upon the size of the paper on which the document is copied:
b.
If the custodian of such records shall find that there is no risk
of damage or mutilation of such records and that it would be incompatible
with the economic and efficient operation of the office and the transaction
of the public business therein, he may permit any citizen who is seeking
to copy more than 100 pages of records to use his own photographic
process; approved by the custodian, upon the payment of a reasonable
fee, considering the equipment and time involved, to be fixed by the
custodian of not less than $10 or more than $50 per day.
[Ord. No. 1431 § IV; Ord. No. 1505 (2011) § VI]
a.
In Person Requests. For all police reports for which the applicant
appears in person requesting a copy, the following fees shall be charged:
b.
Written Requests. For all police reports for which the applicant
submits a written request for a copy, the following fees shall be
charged:
c.
Identification of Party Making Request. All requests for police reports
and/or photographs, whether in person or by mail, shall be accompanied
by a letter of authority with sufficient identification naming the
person or persons applying for such copies and indicating the authority
or capacity of the person or persons making such request for such
report or photograph. Sufficient identification of each person or
persons making requests shall be required before any report or photograph
may be released.
d.
Exceptions: The following shall be exceptions to the fee schedule
set forth in paragraphs 1 and 2 of this section paragraph a and b.
There shall be no fees charged to or for the following:
1.
A local municipal agency, County agency, State of New Jersey agency
or Federal agency.
2.
A charitable, nonprofit corporation or religious corporation.
3.
No handling fee if the photograph or record is not on file.
4.
No reports concerning criminal activities or pending criminal hearings
shall be released, except pursuant to the rules of criminal discovery.
e.
Collection of Fees. The Police Department will collect such fees
as are herein established and will pay the same over, within 48 hours
of collection, to the Chief Financial Officer.
[Ord. No. 1431 § IV]
Where it shall appear that the record or records which are sought
to be examined shall pertain to an investigation in progress by any
such body, agency, commission, board, authority or official, the right
of examination herein provided for may be denied if the inspection,
copying or publication of such records shall be inimical to the public
interest, provided, however, that this provision shall not be construed
to prohibit any such body, agency, board, commission, authority or
official from opening such record or records for public examination
if not otherwise prohibited by law.
[Ord. No. 1431 § IV]
Nothing herein shall be construed to enlarge the statutory right
of citizens to inspect public records, nor is this section intended
to abridge or limit such statutory rights. This section shall be construed
in order to promote the public purpose set forth in N.J.S.A. 47:1A-1
while at the same time protecting public records from loss, damage
and disruption, and to provide the efficient functioning of the municipal
offices without unscheduled interruption.
[Ord. No. 1431 § IV]
A Length of Service Awards Program (LOSAP) is hereby created
in accordance with Chapter 388 of the Laws of 2004, N.J.S.A. 40A:14-183
et seq., to reward members of the Sea Isle City Volunteer Fire Company
and Sea Isle City Volunteer Ambulance Corps for their loyal, diligent,
and devoted services to the residents of the City of Sea Isle City.
[Ord. No. 1431 § IV]
a.
The LOSAP shall provide for fixed annual contributions to a deferred
income account for each volunteer member that meets the criteria set
forth below; such contributions shall be made in accordance with a
plan that shall be established by the City of Sea Isle City pursuant
to the aforementioned New Jersey Statutes; that such plan shall be
administered in accordance with the Laws of the State of New Jersey,
the U.S. Internal Revenue Code, and this section.
b.
The LOSAP shall provide for annual contributions to each eligible
member that meets the criteria as follows:
c.
The estimated cost of the program has been calculated to be $75,000
per year for regular annual services.
[Ord. No. 1431 § IV]
Each active volunteer member shall be credited with points for
volunteer services provided to the Sea Isle City Volunteer Fire Company
and Sea Isle City Volunteer Ambulance Corps, in accordance with the
following schedule:
a.
Sea Isle City Volunteer Fire Company.
1.
General Provisions.
(a)
Earning 50 points will award an eligible year of service.
(b)
A maximum of 10 years prior service credit. A member will receive
a one time two points per year of prior credit on January 1, 2005
at the inception of the program. Once a member receives said credit,
it will follow him/her throughout their tenure with the Sea Isle City
Volunteer Fire Company, up to a maximum of 20 points.
(c)
After January 1, 2005, all members in good standing of the Sea
Isle City Volunteer Fire Company will earn one point per year towards
the 50 points needed for a qualifying year. These "year of service"
points will accumulate to a maximum of 20 points. Prior years of service
points will also fall under the 20 point maximum of this point qualification
rule.
(d)
Membership is vested after five qualifying years of emergency
service in the Sea Isle City Fire Company.
(e)
Annual contribution of $1,150 per member who has earned a qualifying
year.
2.
Point Schedule. Fifty points needed for a qualifying year.
(c)
(d)
The LOSAP Records Keeping Designated Officer shall be awarded
five points for annually maintaining the LOSAP records and certifying
the annual list to the City Council.
(e)
Official Company Meetings (Including County delegates Meetings)
- 20 Points Maximum.
(1)
Two points per official meeting of the Company.
(f)
Elected/Appointed Positions - Five Points Maximum.
(1)
One point per official position.
(i)
Completion of a one year term in an elected or
appointed position (Administrative Officers; Line Officers; Standing
Committee)
(ii)
Active volunteer firefighters serving as delegates
to the annual New Jersey State Fireman's Convention.
(iii)
Active volunteer firefighters serving as Life
Members of the annual New Jersey State Fireman's Convention.
(g)
Other Company Sanctioned Activities - 20 Points Maximum.
(1)
One point per activity day.
(2)
This includes, but may not be limited to:
(i)
Fire Prevention Week.
(ii)
Float Committee Work Detail (other than regular
drill night).
(iii)
Christmas Party Work Detail (other than regular
drill night).
(iv)
Participation in Parades.
(v)
Fire Company Fund Raisers.
(vi)
Memorial Services.
(vii)
Fireworks Stand-by Work Detail.
(viii)
Mutual Aid Stand-by Assignments.
b.
Sea Isle City Volunteer Ambulance Corps.
1.
General Provisions.
(a)
Earning 50 points will award an eligible year of service.
(b)
A maximum of 10 years prior service credit. A member will receive
a one time two points per year of prior credit on January 1, 2005
at the inception of the program. Once a member receives said credit,
it will follow him/her throughout their tenure with the Sea Isle City
Volunteer Ambulance Corps, up to a maximum of 20 points.
(c)
After January 1, 2005, all members in good standing of the Sea
Isle City Volunteer Ambulance Corps will earn one point per year towards
the 50 points needed for a qualifying year. These "year of service"
points will accumulate to a maximum of 20 points. Prior years of service
points will also fall under the 20 point maximum of this point qualification
rule.
(d)
Membership is vested after five qualifying years of emergency
service in the Sea Isle City Ambulance Corps.
(e)
Annual contribution of $1,150 per member who has earned a qualifying
year.
2.
Point Schedule. Fifty points needed for a qualifying year.
(b)
Squad Drills - 30 Points Maximum.
(c)
Official Squad Meetings (Including District NJSFAC Meetings)
- 20 Points Maximum.
(1)
Two points per meeting of the squad, excluding certified CEU
training classes on that date.
(d)
Elected/Appointed Positions - Five Points Maximum.
(1)
Five points per official position.
(i)
Completion of one-year term in an elected or appointed
position (Administrative Officers; Operations Officers; Trustees;
Chaplain).
(ii)
Active volunteer EMS responders serving as delegates
to the annual New Jersey State First Aid Council Convention.
(iii)
Active volunteer EMS responders serving as Life
Members to the New Jersey State First Aid Council Convention.
(e)
The LOSAP Records Keeping Designated Officer shall be awarded
five points for annually maintaining the LOSAP records and certifying
the annual list to the City Council. If the Secretary or Treasurer
duties are considered excessive, the trustee will award an additional
25 credits.
(f)
Other Squad Sanctioned Activities - 20 Points Maximum.
(1)
One point per activity day.
(2)
This includes, but is not limited to:
(i)
EMS Week.
(ii)
Float Committee Work Detail (other than regular
meeting or drill nights).
(iii)
Children's Hospital Duty Preparation and Visit.
(iv)
Participation in Parades.
(v)
Ambulance Corps Fund Raisers.
(vi)
Memorial Services.
(vii)
Fireworks Stand-by Work Detail.
(viii)
Mutual Aid Stand-by Assignments, Emergencies
and Responses.
(ix)
Bike Patrol.
(x)
Weekend/Ready Crew.
(xi)
Fund Raisers.
