A.
All appointed openings on Town committees, boards and commissions must be posted in the Town Hall, on the cable access channel and on the official Town website for a minimum of a fifteen-day open application period or such lesser period as may be specified in the Town Charter to solicit applications. The last day for which applications will be accepted must be clearly posted. The open application period may be repeated until the position is filled.
B.
Candidates for openings must submit a written or electronic application on the Town of Sturbridge Committee Application Form to the Town Administrator's office prior to the closing of the open application period or must have submitted a Town of Sturbridge Committee Application Form prior to the open application period for the Town to retain on file as an indication of ongoing interest in an appointment. All applications placed on file will expire and become inactive two years after they are submitted. Copies of all active applications shall become matters of public record held available for review in the Town Administrator's office.
C.
Copies of all active applications will be promptly referred to the appropriate appointing authority and confirming authority (when confirmation by the Board of Selectmen is required). Applicants seeking confirmation of receipt of their applications may send the application by certified mail, deliver it by hand, or verify that their application has been placed in the application file in the Town Administrator's office.
D.
For each opening, the appointing authority must prepare a report listing the three candidates judged most qualified for the opening (or fewer if there are not at least three applicants) and present the rationale for selecting the candidate that is chosen. If no one is chosen, the open application period may be repeated until the position is filled. When confirmation by the Board of Selectmen is required, this material shall be submitted to the Board of Selectmen. Within 10 business days after the appointment is made, this report shall become a matter of public record held for review at the Town Administrator's office. When the appointing authority is the Board of Selectmen, the records of the meeting(s) at which the appointment is discussed and made shall serve as the report. The candidate chosen for the position will receive written or electronic notification of his appointment by the appointing authority.
E.
All candidates who are not appointed to the open position will receive written or electronic notification of such by the appointing authority within 10 business days after the appointment is made.