This bylaw establishes and authorizes revolving funds for use by Town departments, boards, committees, agencies or officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established under and governed by MGL c. 44, § 53E 1/2.
[HISTORY: Adopted by the Town Meeting of the Town of Erving as indicated in article histories. Amendments noted where applicable.]
[At the 12-29-1965 STM, by Art. 1, the Town voted to create a stabilization fund in accordance with MGL c. 40, § 5B.]
[Adopted 6-20-2017 STM by Art. 2]
An authorized department or agency head, board, committee or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this bylaw without appropriation, subject to the following limitations:
A.
Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund (except for those employed as school bus drivers).
B.
No liability shall be incurred in excess of the available balance of the fund.
C.
The total amount spent during a fiscal year shall not exceed the amount authorized by this bylaw, or Town Meeting on or before July 1 of that fiscal year, or any increased amount of that authorization that is later approved during that fiscal year by the Select Board and Finance Committee.
Interest earned on monies credited to a revolving fund established by this bylaw shall be credited to the general fund.
Except as provided in MGL c. 44, § 53E 1/2 and this bylaw, the laws, bylaws, rules, regulations, policies or procedures that govern the receipt and custody of Town monies and the expenditure and payment of Town funds shall apply to the use of a revolving fund established and authorized by this bylaw. The Town Accountant shall include a statement on the collections credited to each fund, the encumbrances and expenditures charged to the fund and the balance available for expenditure in the regular report the Town Accountant provides the department, board, committee, agency or officer on appropriations made for its use.
[Amended 6-25-2019 STM by Art. 2; 7-11-2020 ATM by Art. 20; 5-10-2023 ATM by Art. 27]
The Table establishes:
A.
Each revolving fund authorized for use by a Town department, board, committee, agency or officer;
B.
The department or agency head, board, committee or officer authorized to spend from each fund;
C.
The fees, charges and other monies charged and received by the department, board, committee, agency or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Town Accountant;
D.
The expenses of the program or activity for which each fund may be used;
E.
Any restrictions or conditions on expenditures from each fund;
F.
Any reporting or other requirements that apply to each fund; and
G.
The fiscal years each fund shall operate under this bylaw.
Revolving Fund | Entity Authorized to Spend from Fund | Fees, Charges, or Receipts Credited to Fund | Program or Activity Expenses Payable from Fund | Restrictions or Conditions on Expenses Payable from Fund | Other Requirements/ Reports | Fiscal Years |
|---|---|---|---|---|---|---|
Food Service | Council on Aging | Receipts related to the food service program at the Council on Aging | Operation of a food service program | Limit of $10,000 | Fiscal Year 2018 and subsequent years | |
Facility Use | Council on Aging | Receipts related to the use of the Senior and Community Center | Maintenance, staffing and repair related to making the facility available for use by outside groups | Limit of $10,000 | Fiscal Year 2018 and subsequent years | |
Library Use and Fees | Board of Library Trustees | Receipts related to the use of the Public Library, lost book fees, and other program fees | Maintenance, staffing and repair related to making the facility available for use by outside groups, replacement of books and materials, expenses related to programs offered | Limit of $10,000 | Fiscal Year 2020 and subsequent years | |
Electric Vehicle Charging Stations | Select Board | Receipts related to the use of the public electric vehicle charging stations and other program fees | Maintenance, replacement, electricity and expenses related to the use of the electric vehicle charging stations | Limit of $15,000 | Fiscal Year 2021 and subsequent years |