[HISTORY: Adopted by the Board of Supervisors of Green Lake
County 12-17-2019 by Ord. No. 19-2019. Amendments noted where applicable.]
As used in this chapter:
Green Lake County Government Center, located at 571 County Road
A, Green Lake, WI.
Green Lake County Fairgrounds located at 570 South Street, Green
Lake, WI.
Green Lake County Highway Department located at 570 South Street,
Green Lake, WI.
Green Lake County Highway Department located at N1906 STH 73,
Manchester, WI.
Green Lake County Maintenance Building, 500 Lake Steel Street,
Green Lake, WI.
A.
Policy on reservation. The County-owned facilities are primarily
for the exclusive use of the County for the operation of County government.
However, under proper circumstances, the use of County-owned facilities
or parts thereof may be permitted by outside groups wishing to hold
an event. This chapter is intended to regulate exclusive use of the
County's facilities or parts thereof in the County so that the general
welfare of the County is protected.
B.
Reservation of County-owned facility space. A person, group, firm,
organization, partnership or corporation may reserve the use of a
County-owned facility by written application filed with the County
Clerk for a permit for use of the same. The County Clerk shall forward
the application to the Property and Insurance Committee for its review.
The Property and Insurance Committee shall have the authority to issue
permits for the use of County-owned facilities. County-owned facilities
are reserved on a first-requested, first-reserved basis.
C.
Application. Applications shall be submitted to the County Clerk
at least 30 days prior to the date on which the use is requested.
The application shall contain the following information:
(1)
The name, address and telephone number of the applicant.
(2)
The name, address and telephone number of the headquarters of the
same and the responsible and authorized officers of the same.
(3)
The name, address and telephone number of the person who will be
the responsible party during the event.
(4)
The County-owned facility being requested for use.
(5)
The date when the use is requested and the hour of the proposed use
date.
(6)
The anticipated number of person to use the facility. If more than 1,000 persons are expected to attend, an additional separate permit under Chapter 109 is required.
|
Note: Applicants should be mindful that the Property and Insurance
Committee meets monthly and may need to submit an application for
use of a facility more than 30 days in advance to ensure that the
Committee can review the application at its next scheduled meeting.
|
D.
Fees and charges.
(1)
Deposit. The applicant must deposit $300. If there is no damage and
trash is picked up and properly disposed, the deposit will be returned.
If there is damage or trash left behind, the deposit will be forfeited
and applied to the costs. Checks will not be negotiated unless the
deposit is forfeited.
(2)
Applicant is responsible for the pick-up and removal of trash. Applicant
is responsible for any damage to the facility. Any damage to the facility
during applicant's event will be deducted from the deposit. If trash
is not picked up and removed, the cost of pick-up and removal will
be deducted from the deposit. If the deposit does not cover damage
or trash removal or both (if applicable) the County may submit the
matter to the Corporation Counsel to recover the damage and costs
remaining.
(3)
The Maintenance Supervisor shall have the authority to determine
damage to the Government Center and Maintenance building and parking
lot at the Lake Steel Street location. The Highway Commissioner shall
have the authority to determine damage to the Highway Department grounds
and County Fairgrounds.
E.
Action on application. The Property and Insurance Committee shall
act promptly on all applications for permits and shall consider applications
at its next regularly scheduled meeting.
(1)
Delegation of authority.
[Added 8-17-2021 by Ord.
No. 19-2021]
(a)
The County Clerk may approve applications for permits for the use of the Government Center and the Maintenance Building for any applicant who has previously been approved by the Property and Insurance Committee provided that the applicant complied with Subsection D(2) above for the prior use.
(b)
The Highway Commissioner may approve applications for permits for the use of the County Fairgrounds and the Highway Department Buildings for any applicant who has previously been approved by the Property and Insurance Committee provide that the applicant complied with Subsection D(2) above for the prior use.
F.
Reasons for denial. Applicants may be denied for any of the following
reasons:
(1)
The proposed use would violate federal, state or local ordinances.
(2)
If the application is missing any information required.
(3)
The application is made less than the required 30 days in advance
of the requested exclusive use.
(4)
If a permit is required for a large assembly and is not granted.
G.
Indemnification/insurance.
(1)
The applicant must provide proof of insurance for a minimum of $250,000
naming the County as an additional insured.
(2)
If the applicant does not have a minimum insurance policy for $250,000,
the applicant, if a non-profit entity, may apply to the County's insurance
carrier for "tenant-user liability program," and if approved shall
pay the insurance premium and be responsible for paying any deductible
under the "tenant-user liability program."
H.
A permit is not required for a County sponsored activity, including
but not limited to the County Fair, and 4-H groups.
