A.
All rental units and short-term rental units shall be registered
annually with the Borough Clerk or other designated department of
the Borough in accordance with procedures established by the Borough,
on forms which shall be provided for that purpose. Such registration
shall occur on an annual basis, as provided herein.
B.
No person shall hereafter occupy any rental unit or short-term rental
unit, nor shall the owner permit occupancy of any rental unit or short-term
rental unit within the Borough which is not registered in accordance
with this article.
C.
In addition to the annual registration, each rental unit shall be
registered with each change in occupancy. The registration term shall
commence on January 1 and shall be valid for a calendar year, at which
time it shall expire, and a new registration shall be required.
In addition to the registration requirements of N.J.S.A. 46:8-28,
all rental units and short-term rental units shall be registered annually,
as provided herein. Every owner shall file with the Borough Clerk
or other designated department in the Borough, a registration form
for each rental unit or short-term rental unit, which shall include
the following information:
A.
The name and address of the record owner or owners of the rental
facility and the record owner or owners of the rental business, if
not the same persons. In the case of a partnership, the name and addresses
of all general partners shall be provided, together with the telephone
numbers for each of such individuals, where such individual may be
reached both during the day and evening hours.
B.
If the record owner is a corporation or limited liability company,
the name and address of the registered agent, together with a telephone
number of the registered agent, and the name and address of the corporate
officers of said corporation.
C.
If the address of any record owner is not located in Collingswood
or in Camden County, the name and address of a person who resides
in Camden County and who is authorized to accept notices from a tenant
and to issue receipts therefor and to accept service of process on
behalf of the record owner.
D.
The name and address of the managing agent of the premises, if any.
E.
The name and address, including the dwelling unit number, apartment
or room number, of the superintendent, janitor, custodian or other
individual employed by the owner or managing agent to provide regular
maintenance service, if any.
F.
The name, address and telephone number of an individual representative
of the owner or agent or the owner, if domiciled in Camden County,
who may be reached or contacted at any time in the event of an emergency
affecting the rental facility or any rental unit or short-term rental
unit therein, and who has the authority to make emergency decisions
concerning the building and any repair thereto or expenditure in connection
therewith and shall, at all times, have access to a current list of
tenants that shall be made available to emergency personnel as required
in the event of an emergency.
G.
The name and address of every mortgagee of the premises and each
person or legal entity identified as the grantee on the deed for the
property.
H.
If fuel oil is used to heat the building and the landlord furnishes
the heat in the building, the name and address of the fuel oil dealer
servicing the building and the grade of fuel oil used.
I.
As to each rental unit or short-term rental unit, a specification
of the exact number of sleeping rooms and the dimensions of each contained
in the rental unit or short-term rental unit. In order to satisfy
this requirement, an owner shall include a floor plan of each level
of the rental facility, as part of the application and attached to
the registration form when filed with the Borough Clerk or other designated
department.
J.
The name, phone number of each tenant of each rental unit and whether
they are a minor (under 18 years of age) or an adult. The short-term
rental owner of any short-term rental unit shall be responsible for
maintaining a record of each tenant for every tenancy of the short-term
rental unit for a three year period from the termination of each tenancy.
In addition, the short-term rental owner shall maintain a record of
each tenant's permanent address.
K.
The number and type of all pets.
L.
The submitted registration form shall include proof of a property
liability insurance policy providing coverage for each rental unit
or short-term rental unit for which registration is sought. The property
liability insurance policy shall be valid and in effect for the full
term of the registration period.
M.
Such other information as may be required by the Borough of Collingswood.
A.
The Borough Clerk or designee shall index and file the registration
forms. In doing so, the Borough Clerk or designee shall follow the
mandates of N.J.S.A. 46:8-28.1, as amended and supplemented, so that
the filing of the registration form will also satisfy the registration
requirements of N.J.S.A. 46:8-28 to the extent that it applies to
the property being registered, and will also satisfy the registration
requirements of this article.
B.
Upon a determination that the registration application meets the
requirements of § 238-6, and completion of an inspection
of the rental unit or short-term rental unit to the satisfaction of
the Borough Fire Department and any other designated official, the
Borough Clerk or other designated department shall provide a certificate
or permit to the owner. Each rental certificate of occupancy or permit
shall correspond only to the rental unit listed on the registration
application even if more than one rental unit is contained in the
rental facility.
C.
The owner shall conspicuously post the rental certificate of occupancy
or short-term rental unit certificate of occupancy at the rental unit
or short-term rental unit.
Every person required to file a registration form pursuant to
this article shall file an amended registration form within 20 days
after any change in the information required to be included thereon.
A.
Each rental unit or short-term rental unit shall be inspected at
least once every twelve-month period.
B.
The landlord of all buildings containing more than 29 rental units
shall be responsible for scheduling annual inspections with the Borough
officials to confirm compliance with the legal occupancy and building,
property maintenance and fire code requirements of the Borough Code
to safeguard the health, safety and welfare of all tenants. The landlord
shall submit to the Borough a certification annually confirming that
all rental units located in the building comply with the occupancy,
building, property maintenance and New Jersey Uniform Fire Safety
Act and of the Borough Code on a form prescribed by Borough officials.
Nothing contained herein shall preclude the Borough of Collingswood
from conducting inspections of any rental unit located within any
building containing more than 29 rental units in accordance with the
provisions of this chapter.
C.
Such inspections shall be performed by such person, persons or agency
duly authorized and appointed by the Borough of Collingswood.
D.
Such inspection shall be for the purpose of determining zoning ordinance
compliance and, to the extent applicable, to determine if the property
complies with the Property Maintenance Code, Uniform Construction
Code, BOCA Maintenance Code, Housing Code and/or Building Code and/or
New Jersey Uniform Fire Safety Act.
E.
In the event that the inspection(s) of a rental unit or short-term
rental unit does not result in a satisfactory inspection, such property
shall not thereafter be registered, and the owner of the property
or his agent shall not lease or rent such property, nor shall any
tenant occupy the property, until the necessary corrections have been
made, so as to bring the property and rental unit or short-term rental
unit into compliance with the applicable code, and the property is
thereafter subsequently inspected and registered. In the event that
the property is occupied when such conditions are discovered, all
such corrections shall be made within 30 days, and, if not made within
that time period, the owner shall be deemed in violation of this article,
and every day that the violation continues shall constitute a separate
and distinct violation, subject to the penalty provisions of this
chapter. The owner, however, shall be permitted to apply for an extension
of time to make repairs or corrections so as to comply with this article,
for good cause shown.
A.
The inspection officers are hereby authorized to make inspections
to determine the condition of every rental facility, rental unit,
and short-term rental unit, in order that they may promote the purposes
of this article to safeguard the health, safety and welfare of the
occupants of every rental facility, rental unit, and short-term rental
unit. For the purposes of making such inspections, every owner(s)
and tenant of every rental facility or rental unit, and short-term
rental unit shall provide access to the Borough's inspecting officers
who are hereby authorized to enter, examine and survey every rental
facility, rental unit, and short-term rental unit at all reasonable
times. In the event of an emergency or when a public health danger
is presented, as determined by the inspecting officers or other Borough
public safety officials, said consent shall not be required prior
to the entry and inspection of any rental facility, rental unit, or
short-term rental unit.
B.
Every owner shall provide access to the Borough representatives to
any part of such rental facility, rental unit, or short-term rental
unit at all reasonable times for the purpose of making such repairs
or alterations, as are necessary, to effect compliance with the provisions
of this article.
C.
Any owner or tenant of any rental facility, rental unit or short-term
rental unit that unreasonably or unlawfully denies access to the Borough's
inspecting officers for the purposes stated herein shall be subject
to immediate termination of the registration permit.
A.
At the time of the filing of the registration form the owner or agent
of the owner must pay an inspection fee as follows:
(1)
For one to seven nonowner-occupied units: $65 per rental unit or
short-term rental unit.
(2)
For eight to 14 nonowner-occupied units: $55 per rental unit.
(3)
For 15-21 nonowner-occupied rental units: $50 per rental unit.
(4)
For 22-29 nonowner-occupied rental units: $40 per rental unit.
(5)
For more than 30 nonowner-occupied rental units or a certificate
of occupancy inspection upon change of tenant or owner: $75.
B.
In the event that a reinspection of a rental unit or short-term rental unit is deemed to be necessary pursuant to § 237-10, the owner or agent of the owner must pay a reinspection fee as follows:
C.
An inspection fee in the amount of $75 shall be imposed upon each
change of occupancy for each rental unit in rental facilities with
30 or more rental units.
D.
If the owner of the property is a senior citizen who resides in a
unit of the property and rents out the remaining unit and would otherwise
qualify under the State of New Jersey property tax deduction under
N.J.S.A. 54:4-8.41, there shall be no inspection or reinspection fee.
E.
If any inspection or reinspection fee is not paid within 30 days
of its due date, a late fee surcharge of $50 will be assessed.
No rental unit or short-term rental unit may be registered unless
all municipal taxes, water and sewer charges and any other municipal
assessments are paid on a current basis.
