All bills or claims against the borough shall be in writing,
fully itemized, and on such forms as the borough shall provide for
that purpose. As required by statute, they shall be sworn to by the
claimant before submission for approval and payment.
A.
All bills and claims must be supported by a certification of the
receipt of the goods or the satisfactory rendering of the services,
by the responsible person accepting the same on behalf of the borough
and who may be held accountable therefor.
B.
All checked vouchers with supporting papers attached will then be
presented to the Council committee having primary interest in the
matter. Each such voucher will be reviewed, and if approved by the
committee having jurisdiction over the activity, and the subline number
in the budget for which the expenditure was incurred is indicated,
then it shall be recommended for payment.
[Amended 8-28-1989 by Ord. No. 415]
A.
All vouchers recommended for payment shall be presented to the Council
by the Borough Clerk at a regular meeting or at an adjourned regular
meeting. A summary of the vouchers, including the amount set forth
on each one, as well as a total amount of all vouchers, shall be presented
to each member of the Council at the time the vouchers are recommended
for payment.
B.
The Mayor shall read aloud during the regular meeting the total amount
of all of the vouchers as indicated in the summary of the vouchers
presented. Before this summary is prepared and the vouchers presented
to the Council, they shall have been approved by each committee according
to budgetary appropriation, and the voucher shall clearly indicate
the apportionment between salaries and wages and other expenses.
C.
Prior to approving the vouchers for payment, the Mayor shall ask
if any member of the Council has any questions, and he shall further
ask if there are any questions of any members of the public. A copy
of the summary of all vouchers presented shall be available for inspection
to any interested member of the public.
D.
At the conclusion of any discussion, any member of the Council may
move that the vouchers be approved as submitted or may move to approve
only a portion of the voucher submitted. Approval of any such motion
shall be by a roll-call vote of the Council. Passage of such resolution
shall be adequate authorization to draw checks and pay the amounts
for those vouchers having been approved.
The corresponding vouchers shall accompany all checks in payment
thereof when the said checks are presented to the Mayor, to the Council
Treasurer and to the Borough Clerk for signature. The President of
the Council may sign in the absence of the Mayor.
All bills, vouchers and paid checks shall be filed in a safe
place and be made available for public inspection whenever requested.
