The term of office of the Village Clerk shall be for the period of two years, or until his successor is elected and qualified.
[Adopted as Ch. IV of the 1908 Code]
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. IV)]
It shall be the duty of the Clerk of the Village to attend all meetings of the Board of Trustees, including executive sessions, to keep a full record of its proceedings in the journal of the Board, except if the Clerk is the subject matter of the meeting and his or her presence creates a conflict of interest; to record in a book to be kept for that purpose all ordinances to be passed by the Board; to post up in three public places in the Village copies of such ordinances as are required by law to be published, within 10 days after the passage thereof; to make at the foot of the record of each ordinance, a memorandum of the date of its passage and of posting thereof; to keep and safely preserve all papers, books and documents pertaining to his office; to have the custody and charge of the corporate seal and all papers, books, maps and documents belonging to the Village when not in actual use by some other Village officer; to deliver without delay, to the Mayor and Board of Trustees all communications and documents addressed to the same which may come to his hands; to provide at the expense of the Village, all necessary books and stationery for the use of the Mayor and Board of Trustees; to keep a correct account between the Village and the Treasurer, by charging the Treasurer with all moneys received by him as shown by his duplicate receipts accompanying the Treasurer's monthly reports, and crediting him with all moneys paid out by him by order of the Mayor and Board of Trustees, and such other credits as he may be entitled to by law and the Village ordinances; to make out and countersign all warrants drawn upon the Treasurer by order of the Mayor and Board of Trustees, and keep in his office memoranda thereof showing the date of each order, the amount, in whose favor, and for what purpose the same was drawn; and to perform such other acts in addition to the above, as are now or hereafter may be required of him by the ordinances of the Village or resolution of the Mayor and Board of Trustees.
Whenever a vacancy shall occur in the office of Clerk during the first year of his term, such vacancy shall be filled for the remaining year of the term at the next annual election of Trustees, and during the period from the time any vacancy occurs until a Clerk is elected and qualified, such vacancy may be filled by appointment by the Mayor and Board of Trustees.
[Last amended 10-5-2021 by Ord. No. 2021-09; at time of adoption of Code (see Ch. 1, General Provisions, Art. IV)]
The Village Clerk shall receive, as compensation for his/her services, an amount set forth in the annual appropriation ordinance.