[HISTORY: Adopted by ordinance 6-14-1993; amended 12-8-2008 by Ord. No. 506; 7-11-2016 by Ord. No. 745; 11-29-2018 by Ord. No. 837. Amendments after 5-13-2020 are noted off of the specific articles, sections or subsections affected.]
In all cases where the City shall be indebted to any person, company, or corporation on any account, when the said account has been duly audited and approved for payment, a check for the amount of such indebtedness found to be due and owing shall be issued and shall be drawn upon the proper fund of the City in the proper bank, and shall be signed by the Mayor, and the City Clerk, provided that no such check shall be issued without authorization by the Board of Aldermen. The President of the Board of Alderman may sign in the absence of the Mayor, and the Deputy City Clerk may sign in the absence of the City Clerk.
A list of monthly recurring bills shall be presented to the Board of Aldermen yearly at the April meeting. Upon approval of the Board of Aldermen, these bills may be paid each month without further approval.
It shall be the duty of the Board of Aldermen, semi-annually in January and July of each year, to cause to be made out and spread upon its records a full and detailed account and statements of the receipts and expenditures and indebtedness of the City for the half-year ending December 31st and June 30th, preceding the date of such report, which account and statement shall be published in the legal newspaper and a local newspaper both of general circulation. No check shall be drawn on the City Treasury after the end of the month in which such financial statement should have been published, unless and until such statements have been published as above provided.
No check shall be drawn upon the City Treasury, nor shall any approval appropriating money be given, unless there is an unexpended balance to the credit of the City in the fund in the treasury upon which such check is drawn to meet the obligation.
All payments of money shall be referred to the City Treasurer, or the person acting as Treasurer and having the custody of the City's funds, for his endorsement to the effect that there is a sufficient balance in the funds for such payments.
All checks drawn on any account of the City shall be drawn in favor of the person, company, or corporation to whom the amount shall be allowed, and of no other person, company, or corporation, and shall be in the regular and customary form required by this chapter and accepted in general business practices.
Editor's Note: Former § 25.060, Purchasing policy, which immediately followed this section, was repealed 7-13-2020 by Ord. No. 910.