[Ord. No. 3-90 § 1]
Pursuant to N.J.S.A. 40A:9-140.1 et seq., there is hereby created
the position of Chief Financial Officer of the Borough.
[New]
The Chief Financial Officer shall be required to have a Municipal
Finance Officer certification issued pursuant to the provisions of
N.J.S.A. 40A:9-140.1 et seq.
[New]
The compensation for this officer shall be established in the
Salary Ordinance.
[New]
Pursuant to N.J.S.A. 40A:9-140.10, the term of office shall
be four years commencing January 1 of the year of appointment.
[Ord. No. 3-90 § 3;
New]
The Chief Financial Officer shall be responsible for carrying
out the duties set forth in N.J.S.A. 52:27BB-26 et seq.
The Chief Financial Officer shall:
a.
Receive funds entrusted, received or under the control of any department
and deposit all funds received by him in depositories authorized by
the governing body by resolution.
b.
Have custody of all investments and invested funds of the Borough
or in possession of the Borough in a fiduciary capacity, except as
otherwise provided by law, and keep such funds and all moneys of the
Borough not required for current operations safely invested or deposited
in interest bearing accounts.
c.
Have the safekeeping of all bonds and notes of the Borough and the
receipt and delivery of the Borough bonds and notes for transfer,
registration or exchange.
d.
Keep a full account of all case receipts and disbursements of the
Borough and at least once each month, or more often in the governing
body requires, furnish the governing body with a statement of all
moneys received and expended by him/her.
e.
Be responsible to carry out all duties and functions provided for
in N.J.S.A. 40A:9-140.1 et seq. and shall perform such duties as the
Mayor and Council may direct.
[New]
Pursuant to N.J.S.A. 40A:9-146, the Mayor shall nominate and,
with the advice and consent of the Borough Council, shall appoint
a Tax Assessor for the Borough of South Toms River.
[New]
The Tax Assessor shall hold the Tax Assessor's Certificate provided
for in N.J.S.A. 54:1-35.25 et seq. and shall have the duty of assessing
property for the purpose of general taxation. Nothing in this section
shall affect adversely the salary or tenure rights acquired pursuant
to N.J.S.A. 54:1-35.31 or any other law.
[New]
The Tax Assessor shall perform the duties required of the holder
of such office pursuant to Title 54 of the New Jersey Statutes and
such regulations as may be promulgated by the New Jersey Division
of Taxation and the Ocean County Board of Taxation.
a.
Have, perform and discharge all the functions, powers and duties
prescribed by law for a Municipal Assessor.
b.
Maintain adequate assessment records of each separate parcel of real
property assessed or exempted.
c.
Maintain a current Tax Map of the Borough as a public record and
cause to be recorded thereon all changes in ownership or character
of the real property assessed, employing for that purpose the facilities
of other Departments as provided by the Code.
d.
Report to the Borough Council as to equalization proceedings and
other matters involving the County Tax Board and make recommendations
as to action to be taken in that regard.
[New]
The Mayor and Borough Council shall determine the amount of
compensation for the Tax Assessor in the Salary Ordinance.
[New]
The Tax Assessor shall hold office for a term of four years.
Vacancies other than those due to expiration of term shall be filled
by appointment for the unexpired term.
[1975 Code § 2-21]
Pursuant to N.J.S.A. 40A:9-141 et seq., the Mayor, with the
advice and consent of the Borough Council, shall appoint the Tax Collector
who shall be charged with the duty of collecting taxes on real property
in the Borough.
[1975 Code § 2-21]
The Tax Collector shall hold his office for a term of four years
from January 1 next following his appointment. Vacancies other than
those due to the expiration of term shall be filled by appointment
for the unexpired term.
[New]
No person shall be appointed or reappointed as Tax Collector
unless he or she shall hold a Tax Collector Certificate issued by
the Director of the Division of Local Government Services. A Tax Collector
Certificate shall be obtained upon qualification and successful completion
of the examination given by the Director of the Division of Local
Government Services. Qualifications for certification shall be in
accordance with N.J.S.A. 40A:9-145.3. Revocation or suspension of
any certificates shall be in accordance with N.J.S.A. 40A:9-145.5.
[1975 Code § 2-21]
The duties of the Tax Collector include collecting taxes upon
real property in the Borough of South Toms River and other duties
as may be required by Statute or as directed or assigned by the Mayor
or by resolution of the governing body.
[1975 Code § 2-10.1]
There is hereby created the office of Municipal Attorney. The
Municipal Attorney shall be appointed by the Mayor, by and with the
advice and consent of the Borough Council. The Municipal Attorney
shall be a member of the bar of the State of New Jersey and need not
reside within the Borough of South Toms River.
[1975 Code § 2-10.2; New]
The term of office for the Municipal Attorney shall be for a
term of one year or as set forth in New Jersey Statutes.
[1975 Code § 2-10.4]
a.
The Municipal Attorney shall prosecute or defend any and all suits
or actions at law or equity to which the Borough may be a party, or
in which it may be interested, or which may be brought against, or
by, any Officer of the Borough on behalf of the Borough, or in the
capacity of such person as an officer of the Borough. In the prosecution
or defense of any matter, the municipal attorney shall receive, upon
request, the assistance of any municipal employee or officer, provided
that if the costs of providing such assistance would exceed $1,000
in labor and materials, authorization for same shall first be obtained
for the Borough Council.
b.
It shall be the duty of the Municipal Attorney to see to the full
enforcement of all judgments or decrees rendered or entered in favor
of the Borough, and of all similar interlocutory orders.
c.
The Municipal Attorney shall be the legal advisor of the Borough,
and shall render advice on all legal questions affecting the Borough
whenever requested to do so by any Borough Official. Upon request
by the Mayor or Council, the Municipal Attorney shall reduce the opinion
to writing.
d.
It shall be the duty of the Municipal Attorney to see to the completion
of all special assessment proceedings and condemnation proceedings.
e.
It shall be the duty of the Municipal Attorney to draft or supervise
the phraseology of any contract, lease or other documents or instruments,
to which the Borough may be a party; and upon request of the Borough
Council, to draft ordinances covering any subjects within the power
of the Borough. The Municipal Attorney shall prepare all resolutions
except those resolutions to be prepared by the Auditor or Borough
Clerk in accordance with the procedures to be mutually developed by
the Municipal Attorney and Auditor and by the Municipal Attorney and
Borough Clerk.
f.
The powers, duties, obligations and responsibilities of the Municipal
Attorney shall consist of such as may be necessarily implied from
those specifically enumerated herein or which have customarily pertained
to the office of Municipal Attorney.
[1975 Code § 2-10.5, Ord. No. 1-85 § 1]
The Municipal Attorney shall receive a monetary retainer as
provided by the Salary Ordinance, which shall be in payment in full
for attendance at all regular monthly meetings of the Borough Mayor
and Council and for the monthly executive meeting preparatory to such
regular public meetings, as well as for the preparation of all resolutions,
ordinances, legal opinions and correspondence, except as may be provided
herein. All other services required of the Attorney provided for herein
including but not limited to litigation, administrative hearings,
land purchases and sales, bond issues, special meetings and any and
all work in connection with any of these additional services shall
be paid over and above the retainer upon the submission of vouchers
by the Attorney to, and the approval of, the Borough Council. Fees
for such additional services shall be in accordance with the Code
of Professional Responsibility of the American Bar Association as
amended by the New Jersey Supreme Court.
[1975 Code § 2-11.6; New]
Pursuant to N.J.S.A. 40A:9-140, there is hereby created the
position of Borough Engineer, who is required to hold a New Jersey
professional engineer license, a land surveyor license and the Certified
Municipal Engineer (CME) designation.
[New]
The Borough Engineer shall be appointed by the Mayor with the
advice and consent of the Council and shall hold office for a term
of three years.
[1975 Code § 2-11.4; New]
The Borough Engineer shall receive such compensation which is
established in the Salary Ordinance. In consideration of the salary
received, the Borough Engineer shall perform the following duties:
a.
Make engineering inspections;
b.
Prepare bond estimates;
c.
Prepare and maintain current Tax Maps;
d.
Conduct feasibility studies;
e.
Make surveys and topographical maps;
f.
Engage in design work and perform such other duties as may be necessarily
implied from those specifically enumerated herein of which have customarily
pertained to the office of the Borough Engineer. In addition, the
engineer may supply all required engineering services to the Land
Use Board.
[1975 Code § 2-11.5]
Upon the recommendation of the Borough Council, the Borough
Engineer may retain consulting engineers for projects when required.
[New]
Pursuant to N.J.S.A. 40A:5-4, the Borough Council shall employ
a registered municipal accountant of the State of New Jersey to prepare
an annual audit of its books, amounts and financial transactions of
the Borough or shall enter into an agreement with the Director of
the Division of Local Government Services for an audit to be made
by the Division.
[Ord. No. 5-98 §§ 2,
3]
Pursuant to N.J.S.A. 40A:11-9, the Mayor may appoint, with the
consent of Council, a Purchasing Agent who shall serve at the pleasure
of the Mayor. The term of appointment for the Purchasing Agent shall
not exceed the term of the appointing Mayor. The duties and responsibilities
of the Purchasing Agent are to ensure that the Borough's needs to
acquire material goods are adequately met and that vouchers for payment
are received pursuant to established procedures. Under circumstances
where purchases must be authorized in the absence of the Purchasing
Agent or the Mayor, the Clerk or the Chief Financial Officer are authorized
to perform the duties of the Purchasing Agent. The salary for the
position of Purchasing Agent shall be established in the Salary Ordinance.
[1975 Code § 2-12.1]
There shall be created the Office of Local Registrar of Vital
Statistics.
[1975 Code § 2-12.2]
Term of office of the Local Registrar shall be three years and he shall serve until his successor has been appointed and qualified in accordance with Chapter 8 of Title 26 of the New Jersey Statutes.
[1975 Code § 2-12.3; New]
The Local Registrar, under the supervision and direction of
the State Registrar, shall comply with all Statutory requirements
as required of Registrars.
[New]
The position of Emergency Management Coordinator is hereby created.
[New]
a.
The Emergency Management Coordinator shall be responsible for the
development, coordination and activation of a municipal mutual aid
and emergency management plan; shall request, when needed, emergency
management facilities and services available from the County and State
governments, and shall perform such duties as the governing body may
direct.
b.
Whenever, in the opinion of the Coordinator, a disaster has occurred
or is imminent in the Borough of South Toms River, he shall proclaim
a State of Local Disaster Emergency within the Borough. The Emergency
Management Coordinator, in accordance with regulations promulgated
by the State Director of Emergency Management, shall be empowered
to issue and enforce such orders as may be necessary to implement
and carry out emergency management operations and to protect the health,
safety and resources of the residents of the Borough.
[Ord. No. 10-04, §§ 1,
2]
a.
The governing body has previously authorized by ordinance an Emergency
Management Plan for the Borough of South Toms River. It is the intention
of this section to amend the Borough's Emergency Management Plan Ordinance
to include a provision for a "Community Emergency Response Team" pursuant
to the nationwide "CERT" Program.
b.
The Borough of South Toms River Emergency Management Plan be and
hereby is amended to include therein the following:
"The Borough of South Toms River hereby establishes a Community
Emergency Response Team (CERT) Program for and on behalf of the Borough
and residents of South Toms River, New Jersey. The Community Emergency
Response Team Program shall be included as part of the Borough's Emergency
Management Plan and provisions should be made by the Borough's Emergency
Management Coordinator."
[Ord. No. 13-08]
The Borough hereby establishes a Junior Cadet Program for such
individuals who will be required to file an appropriate application
and must be between the ages of 15 and 17. Said Cadets will be permitted
to attend and/or participate in this program between the hours of
7:00 a.m. and 7:00 p.m., and shall report to the OEM Director who
shall provide for their exposure to the Borough's Office of Emergency
Management, CERT team, volunteer First Aid Squad and Fire Company.
[Ord. No. 3-2017]
Pursuant to N.J.S.A. 40A:9-136 et. Seq., there is hereby created
the Office of Borough Administrator to serve at the pleasure of the
governing body and to perform those duties as set forth in the statues
of the State of New Jersey and this section.
[Ord. No. 3-2017]
The Borough Administrator shall be appointed by the Mayor with
the advice and consent of the Borough Council. Said appointment shall
be made within 120 days after this ordinance becomes effective unless
this time is extended by resolution of the Borough Council. If the
Mayor fails to make such appointment within said 120 days or agreed
upon time frame, or if the Borough Council fails to consent to the
appointment made by the Mayor within 30 days after receiving the nomination,
then after the expiration of 30 days, the Borough Council shall appoint
said Borough Administrator. Any vacancy which may occur in said position,
whether the same occurs by death, resignation, or otherwise, shall
be filled in the same manner. These time constraints shall be computed
from the day the vacancy occurs. A vacancy shall be deemed to commence
upon cessation of duties of the duly appointed Borough Administrator.
[Ord. No. 3-2017]
a.
The appointment of a Borough Administrator shall be solely based
on the administrative qualifications of the appointee, with special
regard as to his education, training and actual experience in governmental
affairs.
b.
No elected member of the governing body shall be eligible for appointment
as Borough Administrator during his term of office nor within one
year after the expiration of said term.
c.
The person appointed to the Office of Borough Administrator need
not be a resident of the Borough at the time of their appointment
and may reside outside of the municipality if agreed to by the Borough
Council.
[Ord. No. 3-2017]
The Borough Administrator shall serve at the pleasure of the
Mayor and Borough Council. During such term, the Administrator shall
be subject to periodic review and evaluation of performance.
[Ord. No. 3-2017]
The Borough Administrator may be removed by a 2/3 vote of the
governing body. The Resolution of Removal shall become effective three
months after its adoption by the governing body. However, the governing
body may provide that the resolution have immediate effect, in which
case, the Administrator shall be paid forthwith any unpaid balance
of his salary and his salary for the next three calendar months following
adoption of the resolution.
a.
The Borough Administrator shall only be removed after a determination
by the governing body that just cause exists for removal.
b.
The governing body shall adopt a preliminary resolution stating the
reasons for removal. Within five calendar days of passage of this
resolution the Administrator shall reply in writing and may request
a hearing before the governing body which shall be held within 15
days after the filing of such request. After the five calendar day
waiting period following passage of the preliminary resolution and
the hearing, if requested by the Administrator, and after full consideration,
the governing body by 2/3 vote of its members may adopt a final resolution
of removal.
c.
The resolution shall become effective 90 days after its adoption.
The governing body may provide that the final resolution shall become
effective immediately provided that the governing body shall cause
to be paid to the Administrator forthwith any unpaid balances of the
Administrator's salary and benefits for the next ninety-day period.
[Ord. No. 3-2017]
During any approved absence or disability of the Borough Administrator, the Mayor may appoint, subject to confirmation by the Borough Council, another individual or any employee or officer of the Borough to temporarily perform the duties and responsibilities of the Borough Administrator. After three months of such absence or disability, the position may be deemed vacant after recommendation by the Mayor and confirmed by a resolution of the Borough Council. Compensation, if any, for duties performed for an appointment under this section will be determined by the recommendation of the Mayor and approved by the Borough Council. Subsection 2-26.2 shall not apply to any appointment made pursuant to this subsection.
[Ord. No. 3-2017]
The Borough Administrator shall receive such compensation as
shall be prescribed by annual salary resolution or ordinance of the
Council. The Borough Administrator shall be reimbursed for all reasonable
expenses incurred in the performance of the office.
[Ord. No. 3-2017]
The Administrator shall perform the duties hereinafter enumerated
and such other duties as may be assigned by the Mayor and Borough
Council. The Administrator's entire time and effort shall be devoted
to the performance of the duties and functions of the position of
Administrator and the Administrator shall not engage in any other
occupation or employment while employed by the Borough, except as
approved by the Mayor.
[Ord. No. 3-2017]
The Borough Administrator shall not engage in any political
activity, nor shall make any financial or other contributions to any
local political campaign, nor lobby the elected officials on behalf
of a political party or campaign. However, nothing contained herein
shall be deemed to prohibit the Borough Administrator from providing
recommendations to the elected officials of the municipality on issues
of concern to the municipality or from appearing before any other
governmental body on behalf of the Borough when authorized or directed
to do so.
[Ord. No. 3-2017]
The Borough Administrator shall act as the chief administrative
officer of the Borough. Duties shall include the development of rules
and regulations for administrative procedures governing purchasing
practices, operation of all departments, personnel management and
general coordination of departments, offices, boards and agencies
of the municipality, all for the purpose of increasing the effectiveness
and efficiency of the municipal government and promoting its economic
operation. All rules and regulations promulgated and implemented by
the Borough Administrator shall be filed with the Mayor and Borough
Council and shall become Borough organizational policy unless specifically
amended or rescinded by the Mayor and Borough Council.
The Borough Administrator shall perform the duties hereinafter
enumerated and such other duties as may be assigned by the Mayor and
Borough Council.
The Borough Administrator shall report annually to the Mayor
and Borough Council on the progress of each department; shall initiate
goals and objectives to be reviewed on an annual basis with special
emphasis on critical problems and deterrents to the achievement thereof.
The Borough Administrator shall be responsible for the organization
and management of the work, personnel and programs in all departments;
for the development and operation of a personnel program for all employees;
and he (she) shall be accountable for the planning, organization,
delegation, staffing, operation control, evaluation and correction
in all departments to achieve maximum results.
The Borough Administrator is given broad authority with the
approval of the Mayor and Borough Council to combine or eliminate
functions, to redesign and reorganize work effort and to assign personnel
to achieve maximum productivity.
The Borough Administrator shall make assessments of municipal
programs and operations reporting to the Mayor and Council on his
(her) findings, setting forth a remediation action plan if necessary
or required changes in Borough ordinances and procedures.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Supervise all personnel of the Borough through the respective department
heads unless otherwise provided for by law or this ordinance.
b.
Advise the Mayor and Council on all matters of personnel administration,
and organization and assign personnel to the performance of all duties
in all departments.
c.
Study, recommend, implement and enforce personnel organization and
policy of the Borough and implement personnel leave policies as established
by the Mayor and Council for all departments, except as otherwise
provided by law for Police and Fire Departments.
d.
Maintain comprehensive personnel files and evaluation systems of
job performance and duties.
e.
Serve as the personnel officer of the Borough and, with the concurrence
of the Mayor, have the authority to hire, evaluate, transfer, promote,
discipline and/or discharge all employees to the extent not prohibited
by law or provided for elsewhere in the ordinances of the Borough.
In those instances where the final authority rests with another agency,
the Borough Administrator shall assist that agency by recommending
personnel actions which are consistent with those applied to other
Borough employees.
f.
Investigate the affairs of any employee, officer, department, agency
or authority of the Borough when necessary or directed by the Mayor
or Council and submit a report relating thereto.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Assist the CFO in preparing the temporary budget for presentation
in accordance with State statutes.
b.
Assist the CFO in preparing the annual capital and operating budget
to be presented to the Mayor and Council for adoption. In preparing
these budgets, the Administrator or an officer designated by the Administrator
shall obtain from the head of each department, committee, board, commission,
agency, officer or authority estimates of anticipated expenditures
and supporting data as requested.
c.
Assist the CFO in preparing and compiling budget studies, analysis
and schedules; assist in the conduct of public, departmental, board,
committee, and commission budget hearings; and in conjunction with
the Chief Financial Officer, shall assist the Mayor and Council in
such manner as they shall require in the review of and adoption of
the annual budget.
d.
Assist the CFO in preparing and submission to the Mayor and Council
an explanatory budget message, including a comparison of prior years
revenues, appropriations and expenditures as well as an analysis of
the proposed revenues and expenditures.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Upon the adoption of the budget, insure that current accounts of
the expenditures shall be kept on a monthly basis based upon the supplemental
detail of the adopted budget.
b.
Administer the budget after its adoption by the governing body, shall
maintain a continuing review and analysis of the budget operation,
work progress and costs of municipal services; and shall assess the
attainment of the Borough's budget and service goals, reporting the
same regularly to the Mayor and Council.
c.
See that all money owed the Borough is promptly paid, and that proper
proceedings are taken for the security and collection of all Borough
claims.
d.
Study, recommend, implement, and enforce the financial procedures
and policy of the Borough and its departments, after consultation
with department heads and approval of the governing body.
e.
Supervise the disbursement of all Borough funds and review all purchases,
vouchers and bills before submitting same to the Mayor and Council
for final approval.
f.
Be responsible for the cash needs of the Borough and for the conduct
of a sound investment and debt management program subject to governing
body policy and report such actions and results to the governing body
semi-annually or more frequently when directed.
[Ord. No. 3-2017]
The Borough Administrator shall be responsible for the negotiation
of collective bargaining contracts with agencies representing Borough
employees, subject to the approval of the Mayor and Council, and for
the administration and enforcement of such contracts and the Personnel
Policies and Procedures of the Borough.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
See that the provisions of all franchises, leases, permits and privileges
granted by the Borough are complied with and provide periodic reports
of said compliance upon request.
b.
Negotiate contracts for the Borough upon request of the governing
body and subject to the approval of the governing body.
c.
Attend to the letting of contracts, in due form of law and supervise
their performance and faithful execution except insofar as such duties
are expressly imposed upon some other Borough officer or official
by statute.
d.
See that all terms and conditions imposed in favor of the Borough
or its inhabitants in any statute, public utility, franchise or other
contract are faithfully kept and performed, and upon knowledge of
any violations, call the same to the attention of the Mayor and Council.
e.
Advise the Mayor and Council if professional or other outside resources
should be utilized.
[Ord. No. 3-2017]
The Borough Administrator shall be responsible for researching,
initiating action for, applying for and supervising the implementation
of funding grants from various sources for the improvement and development
of Borough capital projects and needs as well as for services to the
Borough and its residents.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Study the governmental and administrative operations and needs of
the Borough, and prepare and recommend to the governing body necessary
and desirable plans and programs to meet present and foreseeable needs.
b.
Develop, prescribe and enforce rules and regulations for the efficient
management of the Borough for the avoidance of any duplication or
overlapping effort among the departments or among the units within
a department, and for the improvement of methods and procedures of
administration.
c.
Integrate and coordinate the functions of all departments, boards,
agencies, offices and Officials, and also maintain liaison with the
Board of Education. The Administrator shall be responsible for continually
improving communications among the various Borough personnel, departments,
agencies, boards and the governing body.
d.
Recommend the employment of experts and consultants to perform work
and render advice in connection with Borough projects or services.
e.
Make recommendations which may increase the efficiency of the operation
of the Borough.
f.
Continually review and supervise the Borough's insurance program.
g.
Be responsible for the overall supervision and maintenance of real
property owned by the Borough, except as modified through delegation
by the governing body or ordinance to autonomous boards or commissions.
h.
Assign office space, furniture, telephone, computer and similar facilities,
and other Borough resources among and within departments.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Study, recommend, implement and enforce procedures and policy of
the Borough and its departments for receipt, dissemination and collation
of responses to communications and requests for information, after
consultation with department heads and receive, distribute and follow
up requests for information and complaints from citizens and keep
the Mayor and Council informed on such matters.
b.
The Administrator or an officer designated by the Administrator shall
investigate and dispose of such complaints and the Administrator shall
keep written record of such complaints and when and what action was
taken in response thereto and provide the governing body a copy thereof
when requested to do so.
[Ord. No. 3-2017]
The Borough Administrator shall make recommendations concerning
the nature and location of public improvements and coordinate and
expedite the execution of public improvements authorized by the Mayor
and Council.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Ensure that there is an up-to-date and coordinated filing system
and records retention system for all Borough departments, offices,
boards and agencies.
b.
Represent the Borough and assert its proper interests in relation
to Federal, State, County and other political subdivisions, and with
respect to Borough contracts, franchises and interests.
c.
Monitor and evaluate state and federal legislation as to its impact
on the Borough with recommendations for actions by the Mayor and Council.
The Administrator must be prepared to testify on behalf of the Borough
on issues affecting the community on behalf of the governing body.
d.
Study the Public Utility rates and policies and evaluate same and
recommend to the Mayor and Council an appropriate course of action.
e.
Attend all regular and work session meetings of the governing body,
with the right to speak but not vote on agenda items, and attend other
meetings as directed by the governing body. The Administrator shall
receive notice of and may attend and participate in all regular and
special meetings of the governing body and all advisory committees,
boards, commissions, and other agencies of the Borough;
f.
Keep the governing body informed as to the conduct of the Borough
affairs; submit periodic reports, either in writing or orally, on
the condition of the Borough finances; and shall submit other reports,
either in writing or orally, as deemed advisable or as the governing
body shall request; and shall make recommendations to the governing
body necessary and advisable for the welfare and safety of the Borough.
g.
Submit to the governing body as soon as possible after the close
of the fiscal year, a complete written report of the administrative
activities of the Borough for the preceding year.
h.
Implement all policies formulated by the Mayor and Council unless
specifically directed otherwise by a formal action of the governing
body.
i.
Advise the Mayor and Council on all background matters as an aid
to the creation of policy and recommend to the governing body adoption
such measures as may be deemed necessary or expedient.
j.
Follow up acts of the Mayor and Council by correspondence, review
of minutes and personal conferences.
[Ord. No. 3-2017]
The Borough Administrator shall:
a.
Serve as the purchasing officer of the Borough and shall purchase,
or supervise the purchase of or delegate the purchase of, in accordance
with the provisions of the governing statutes and sound purchasing
practices, all materials, supplies and equipment of the various agencies,
boards, departments and other offices of the Borough. The Administrator
shall keep or cause to be kept an account of all purchases and shall
from time to time or when directed by the governing body make a full
report thereof.
b.
Establish rules, regulations, standards and specifications to control
all purchases by the Borough and recommend to the governing body such
standards as to quality, size and variety of articles, equipment and
supplies used by the offices and departments of the Borough, to make
possible uniform purchasing practices; and act as purchasing agent
in the purchase of such materials, equipment and supplies, and to
issue or supervise the issuance of the necessary purchase orders for
such materials, equipment and supplies for all departments without
exception; ensure that all purchases are at the most favorable price
to the Borough and see to it that the materials, equipment, services
or supplies delivered are correct in number or amount and comply with
the standards and specifications prescribed by the governing body
as agreed to at the time of purchase.
c.
Cause to be advertised proposals for the furnishing of work equipment
and materials and receive bids therefore at the direction of the governing
body.
d.
Review, validate and recommend all bills and vouchers for payment
prior to final approval by the governing body, and shall establish
procedures associated with the voucher process.
e.
Have no interest, directly or indirectly, in any contract job for
work or materials, or the profits thereof, to be furnished to or performed
for the Borough.
f.
Require the various departments, boards, commissions, agencies and
programs to furnish annually a complete inventory of all fixed assets;
and recommend the sale of any obsolete or surplus equipment, materials
and supplies, and transfer to or between departments, offices and
agencies and from or to central stores such supplies, material and
equipment as need appears and arrange for the sale of surplus or obsolete
items thereof.
[Ord. No. 3-2017]
Nothing in this section shall derogate from or authorize the
Borough Administrator to exercise powers of the elected officials
of the municipality.
[Ord. No. 3-2017]
The Borough Administrator shall furnish a surety bond to be
approved by the governing body, said bond to be conditioned upon the
faithful performance of duties. The premium of said bond shall be
paid by the Borough.
[Ord. No. 3-2017]
This section shall be known and may be cited as "the Borough
Administrator Ordinance."
[Added 2-27-2023 by Ord.
No. 2023-2]
There is hereby created the position of Deputy Tax Assessor.
[Added 2-27-2023 by Ord.
No. 2023-2]
Pursuant to N.J.S.A. 40A:9-146, the Mayor shall nominate and,
with the advice and consent of the Borough Council, a Deputy Tax Assessor
for the Borough of South Toms River.
[Added 2-27-2023 by Ord.
No. 2023-2]
No person shall be appointed or reappointed as Tax Collector
unless he or she shall hold a Tax Collector Certificate issued by
the Director of the Division of Local Government Services. A Tax Collector
Certificate shall be obtained upon qualification and successful completion
of the examination given by the Director of the Division of Local
Government Services. Qualifications for certification shall be in
accordance with N.J.S.A. 40A:9-145.3. Revocation or suspension of
any certificates shall be in accordance with N.J.S.A. 40A:9-145.5.
[Added 2-27-2023 by Ord.
No. 2023-2]
The duties of the Deputy Tax Collector include assisting the
Tax Collector with collecting taxes upon real property in the Borough
of South Toms River and other duties as may be required by Statute
or as directed or assigned by the Mayor or governing body.
