[Ord. No. 3-90 § 1]
Pursuant to N.J.S.A. 40A:9-140.1 et seq., there is hereby created the position of Chief Financial Officer of the Borough.
[New]
The Chief Financial Officer shall be required to have a Municipal Finance Officer certification issued pursuant to the provisions of N.J.S.A. 40A:9-140.1 et seq.
[New]
The compensation for this officer shall be established in the Salary Ordinance.
[New]
Pursuant to N.J.S.A. 40A:9-140.10, the term of office shall be four years commencing January 1 of the year of appointment.
[Ord. No. 3-90 § 3; New]
The Chief Financial Officer shall be responsible for carrying out the duties set forth in N.J.S.A. 52:27BB-26 et seq.
The Chief Financial Officer shall:
a. 
Receive funds entrusted, received or under the control of any department and deposit all funds received by him in depositories authorized by the governing body by resolution.
b. 
Have custody of all investments and invested funds of the Borough or in possession of the Borough in a fiduciary capacity, except as otherwise provided by law, and keep such funds and all moneys of the Borough not required for current operations safely invested or deposited in interest bearing accounts.
c. 
Have the safekeeping of all bonds and notes of the Borough and the receipt and delivery of the Borough bonds and notes for transfer, registration or exchange.
d. 
Keep a full account of all case receipts and disbursements of the Borough and at least once each month, or more often in the governing body requires, furnish the governing body with a statement of all moneys received and expended by him/her.
e. 
Be responsible to carry out all duties and functions provided for in N.J.S.A. 40A:9-140.1 et seq. and shall perform such duties as the Mayor and Council may direct.
[New]
Pursuant to N.J.S.A. 40A:9-146, the Mayor shall nominate and, with the advice and consent of the Borough Council, shall appoint a Tax Assessor for the Borough of South Toms River.
[New]
The Tax Assessor shall hold the Tax Assessor's Certificate provided for in N.J.S.A. 54:1-35.25 et seq. and shall have the duty of assessing property for the purpose of general taxation. Nothing in this section shall affect adversely the salary or tenure rights acquired pursuant to N.J.S.A. 54:1-35.31 or any other law.
[New]
The Tax Assessor shall perform the duties required of the holder of such office pursuant to Title 54 of the New Jersey Statutes and such regulations as may be promulgated by the New Jersey Division of Taxation and the Ocean County Board of Taxation.
a. 
Have, perform and discharge all the functions, powers and duties prescribed by law for a Municipal Assessor.
b. 
Maintain adequate assessment records of each separate parcel of real property assessed or exempted.
c. 
Maintain a current Tax Map of the Borough as a public record and cause to be recorded thereon all changes in ownership or character of the real property assessed, employing for that purpose the facilities of other Departments as provided by the Code.
d. 
Report to the Borough Council as to equalization proceedings and other matters involving the County Tax Board and make recommendations as to action to be taken in that regard.
[New]
The Mayor and Borough Council shall determine the amount of compensation for the Tax Assessor in the Salary Ordinance.
[New]
The Tax Assessor shall hold office for a term of four years. Vacancies other than those due to expiration of term shall be filled by appointment for the unexpired term.
[1975 Code § 2-21]
Pursuant to N.J.S.A. 40A:9-141 et seq., the Mayor, with the advice and consent of the Borough Council, shall appoint the Tax Collector who shall be charged with the duty of collecting taxes on real property in the Borough.
[1975 Code § 2-21]
The Tax Collector shall hold his office for a term of four years from January 1 next following his appointment. Vacancies other than those due to the expiration of term shall be filled by appointment for the unexpired term.
[New]
No person shall be appointed or reappointed as Tax Collector unless he or she shall hold a Tax Collector Certificate issued by the Director of the Division of Local Government Services. A Tax Collector Certificate shall be obtained upon qualification and successful completion of the examination given by the Director of the Division of Local Government Services. Qualifications for certification shall be in accordance with N.J.S.A. 40A:9-145.3. Revocation or suspension of any certificates shall be in accordance with N.J.S.A. 40A:9-145.5.
[1975 Code § 2-21]
The duties of the Tax Collector include collecting taxes upon real property in the Borough of South Toms River and other duties as may be required by Statute or as directed or assigned by the Mayor or by resolution of the governing body.
[1975 Code § 2-10.1]
There is hereby created the office of Municipal Attorney. The Municipal Attorney shall be appointed by the Mayor, by and with the advice and consent of the Borough Council. The Municipal Attorney shall be a member of the bar of the State of New Jersey and need not reside within the Borough of South Toms River.
[1975 Code § 2-10.2; New]
The term of office for the Municipal Attorney shall be for a term of one year or as set forth in New Jersey Statutes.
[1975 Code § 2-10.4]
a. 
The Municipal Attorney shall prosecute or defend any and all suits or actions at law or equity to which the Borough may be a party, or in which it may be interested, or which may be brought against, or by, any Officer of the Borough on behalf of the Borough, or in the capacity of such person as an officer of the Borough. In the prosecution or defense of any matter, the municipal attorney shall receive, upon request, the assistance of any municipal employee or officer, provided that if the costs of providing such assistance would exceed $1,000 in labor and materials, authorization for same shall first be obtained for the Borough Council.
b. 
It shall be the duty of the Municipal Attorney to see to the full enforcement of all judgments or decrees rendered or entered in favor of the Borough, and of all similar interlocutory orders.
c. 
The Municipal Attorney shall be the legal advisor of the Borough, and shall render advice on all legal questions affecting the Borough whenever requested to do so by any Borough Official. Upon request by the Mayor or Council, the Municipal Attorney shall reduce the opinion to writing.
d. 
It shall be the duty of the Municipal Attorney to see to the completion of all special assessment proceedings and condemnation proceedings.
e. 
It shall be the duty of the Municipal Attorney to draft or supervise the phraseology of any contract, lease or other documents or instruments, to which the Borough may be a party; and upon request of the Borough Council, to draft ordinances covering any subjects within the power of the Borough. The Municipal Attorney shall prepare all resolutions except those resolutions to be prepared by the Auditor or Borough Clerk in accordance with the procedures to be mutually developed by the Municipal Attorney and Auditor and by the Municipal Attorney and Borough Clerk.
f. 
The powers, duties, obligations and responsibilities of the Municipal Attorney shall consist of such as may be necessarily implied from those specifically enumerated herein or which have customarily pertained to the office of Municipal Attorney.
[1975 Code § 2-10.5, Ord. No. 1-85 § 1]
The Municipal Attorney shall receive a monetary retainer as provided by the Salary Ordinance, which shall be in payment in full for attendance at all regular monthly meetings of the Borough Mayor and Council and for the monthly executive meeting preparatory to such regular public meetings, as well as for the preparation of all resolutions, ordinances, legal opinions and correspondence, except as may be provided herein. All other services required of the Attorney provided for herein including but not limited to litigation, administrative hearings, land purchases and sales, bond issues, special meetings and any and all work in connection with any of these additional services shall be paid over and above the retainer upon the submission of vouchers by the Attorney to, and the approval of, the Borough Council. Fees for such additional services shall be in accordance with the Code of Professional Responsibility of the American Bar Association as amended by the New Jersey Supreme Court.
[1975 Code § 2-11.6; New]
Pursuant to N.J.S.A. 40A:9-140, there is hereby created the position of Borough Engineer, who is required to hold a New Jersey professional engineer license, a land surveyor license and the Certified Municipal Engineer (CME) designation.
[New]
The Borough Engineer shall be appointed by the Mayor with the advice and consent of the Council and shall hold office for a term of three years.
[1975 Code § 2-11.4; New]
The Borough Engineer shall receive such compensation which is established in the Salary Ordinance. In consideration of the salary received, the Borough Engineer shall perform the following duties:
a. 
Make engineering inspections;
b. 
Prepare bond estimates;
c. 
Prepare and maintain current Tax Maps;
d. 
Conduct feasibility studies;
e. 
Make surveys and topographical maps;
f. 
Engage in design work and perform such other duties as may be necessarily implied from those specifically enumerated herein of which have customarily pertained to the office of the Borough Engineer. In addition, the engineer may supply all required engineering services to the Land Use Board.
[1975 Code § 2-11.5]
Upon the recommendation of the Borough Council, the Borough Engineer may retain consulting engineers for projects when required.
[New]
Pursuant to N.J.S.A. 40A:5-4, the Borough Council shall employ a registered municipal accountant of the State of New Jersey to prepare an annual audit of its books, amounts and financial transactions of the Borough or shall enter into an agreement with the Director of the Division of Local Government Services for an audit to be made by the Division.
[Ord. No. 5-98 §§ 2, 3]
Pursuant to N.J.S.A. 40A:11-9, the Mayor may appoint, with the consent of Council, a Purchasing Agent who shall serve at the pleasure of the Mayor. The term of appointment for the Purchasing Agent shall not exceed the term of the appointing Mayor. The duties and responsibilities of the Purchasing Agent are to ensure that the Borough's needs to acquire material goods are adequately met and that vouchers for payment are received pursuant to established procedures. Under circumstances where purchases must be authorized in the absence of the Purchasing Agent or the Mayor, the Clerk or the Chief Financial Officer are authorized to perform the duties of the Purchasing Agent. The salary for the position of Purchasing Agent shall be established in the Salary Ordinance.
[1]
Editor's Note: See also Section 2-56, Purchasing Procedures.
[1975 Code § 2-12.1]
There shall be created the Office of Local Registrar of Vital Statistics.
[1975 Code § 2-12.2]
Term of office of the Local Registrar shall be three years and he shall serve until his successor has been appointed and qualified in accordance with Chapter 8 of Title 26 of the New Jersey Statutes.
[1975 Code § 2-12.3; New]
The Local Registrar, under the supervision and direction of the State Registrar, shall comply with all Statutory requirements as required of Registrars.
[New]
The position of Emergency Management Coordinator is hereby created.
[New]
a. 
The Emergency Management Coordinator shall be responsible for the development, coordination and activation of a municipal mutual aid and emergency management plan; shall request, when needed, emergency management facilities and services available from the County and State governments, and shall perform such duties as the governing body may direct.
b. 
Whenever, in the opinion of the Coordinator, a disaster has occurred or is imminent in the Borough of South Toms River, he shall proclaim a State of Local Disaster Emergency within the Borough. The Emergency Management Coordinator, in accordance with regulations promulgated by the State Director of Emergency Management, shall be empowered to issue and enforce such orders as may be necessary to implement and carry out emergency management operations and to protect the health, safety and resources of the residents of the Borough.
[Ord. No. 10-04, §§ 1, 2]
a. 
The governing body has previously authorized by ordinance an Emergency Management Plan for the Borough of South Toms River. It is the intention of this section to amend the Borough's Emergency Management Plan Ordinance to include a provision for a "Community Emergency Response Team" pursuant to the nationwide "CERT" Program.
b. 
The Borough of South Toms River Emergency Management Plan be and hereby is amended to include therein the following:
"The Borough of South Toms River hereby establishes a Community Emergency Response Team (CERT) Program for and on behalf of the Borough and residents of South Toms River, New Jersey. The Community Emergency Response Team Program shall be included as part of the Borough's Emergency Management Plan and provisions should be made by the Borough's Emergency Management Coordinator."
[Ord. No. 13-08]
The Borough hereby establishes a Junior Cadet Program for such individuals who will be required to file an appropriate application and must be between the ages of 15 and 17. Said Cadets will be permitted to attend and/or participate in this program between the hours of 7:00 a.m. and 7:00 p.m., and shall report to the OEM Director who shall provide for their exposure to the Borough's Office of Emergency Management, CERT team, volunteer First Aid Squad and Fire Company.
[Ord. No. 3-2017]
Pursuant to N.J.S.A. 40A:9-136 et. Seq., there is hereby created the Office of Borough Administrator to serve at the pleasure of the governing body and to perform those duties as set forth in the statues of the State of New Jersey and this section.
[Ord. No. 3-2017]
The Borough Administrator shall be appointed by the Mayor with the advice and consent of the Borough Council. Said appointment shall be made within 120 days after this ordinance becomes effective unless this time is extended by resolution of the Borough Council. If the Mayor fails to make such appointment within said 120 days or agreed upon time frame, or if the Borough Council fails to consent to the appointment made by the Mayor within 30 days after receiving the nomination, then after the expiration of 30 days, the Borough Council shall appoint said Borough Administrator. Any vacancy which may occur in said position, whether the same occurs by death, resignation, or otherwise, shall be filled in the same manner. These time constraints shall be computed from the day the vacancy occurs. A vacancy shall be deemed to commence upon cessation of duties of the duly appointed Borough Administrator.
[Ord. No. 3-2017]
a. 
The appointment of a Borough Administrator shall be solely based on the administrative qualifications of the appointee, with special regard as to his education, training and actual experience in governmental affairs.
b. 
No elected member of the governing body shall be eligible for appointment as Borough Administrator during his term of office nor within one year after the expiration of said term.
c. 
The person appointed to the Office of Borough Administrator need not be a resident of the Borough at the time of their appointment and may reside outside of the municipality if agreed to by the Borough Council.
[Ord. No. 3-2017]
The Borough Administrator shall serve at the pleasure of the Mayor and Borough Council. During such term, the Administrator shall be subject to periodic review and evaluation of performance.
[Ord. No. 3-2017]
The Borough Administrator may be removed by a 2/3 vote of the governing body. The Resolution of Removal shall become effective three months after its adoption by the governing body. However, the governing body may provide that the resolution have immediate effect, in which case, the Administrator shall be paid forthwith any unpaid balance of his salary and his salary for the next three calendar months following adoption of the resolution.
a. 
The Borough Administrator shall only be removed after a determination by the governing body that just cause exists for removal.
b. 
The governing body shall adopt a preliminary resolution stating the reasons for removal. Within five calendar days of passage of this resolution the Administrator shall reply in writing and may request a hearing before the governing body which shall be held within 15 days after the filing of such request. After the five calendar day waiting period following passage of the preliminary resolution and the hearing, if requested by the Administrator, and after full consideration, the governing body by 2/3 vote of its members may adopt a final resolution of removal.
c. 
The resolution shall become effective 90 days after its adoption. The governing body may provide that the final resolution shall become effective immediately provided that the governing body shall cause to be paid to the Administrator forthwith any unpaid balances of the Administrator's salary and benefits for the next ninety-day period.
[Ord. No. 3-2017]
During any approved absence or disability of the Borough Administrator, the Mayor may appoint, subject to confirmation by the Borough Council, another individual or any employee or officer of the Borough to temporarily perform the duties and responsibilities of the Borough Administrator. After three months of such absence or disability, the position may be deemed vacant after recommendation by the Mayor and confirmed by a resolution of the Borough Council. Compensation, if any, for duties performed for an appointment under this section will be determined by the recommendation of the Mayor and approved by the Borough Council. Subsection 2-26.2 shall not apply to any appointment made pursuant to this subsection.
[Ord. No. 3-2017]
The Borough Administrator shall receive such compensation as shall be prescribed by annual salary resolution or ordinance of the Council. The Borough Administrator shall be reimbursed for all reasonable expenses incurred in the performance of the office.
[Ord. No. 3-2017]
The Administrator shall perform the duties hereinafter enumerated and such other duties as may be assigned by the Mayor and Borough Council. The Administrator's entire time and effort shall be devoted to the performance of the duties and functions of the position of Administrator and the Administrator shall not engage in any other occupation or employment while employed by the Borough, except as approved by the Mayor.
[Ord. No. 3-2017]
The Borough Administrator shall not engage in any political activity, nor shall make any financial or other contributions to any local political campaign, nor lobby the elected officials on behalf of a political party or campaign. However, nothing contained herein shall be deemed to prohibit the Borough Administrator from providing recommendations to the elected officials of the municipality on issues of concern to the municipality or from appearing before any other governmental body on behalf of the Borough when authorized or directed to do so.
[Ord. No. 3-2017]
The Borough Administrator shall act as the chief administrative officer of the Borough. Duties shall include the development of rules and regulations for administrative procedures governing purchasing practices, operation of all departments, personnel management and general coordination of departments, offices, boards and agencies of the municipality, all for the purpose of increasing the effectiveness and efficiency of the municipal government and promoting its economic operation. All rules and regulations promulgated and implemented by the Borough Administrator shall be filed with the Mayor and Borough Council and shall become Borough organizational policy unless specifically amended or rescinded by the Mayor and Borough Council.
The Borough Administrator shall perform the duties hereinafter enumerated and such other duties as may be assigned by the Mayor and Borough Council.
The Borough Administrator shall report annually to the Mayor and Borough Council on the progress of each department; shall initiate goals and objectives to be reviewed on an annual basis with special emphasis on critical problems and deterrents to the achievement thereof.
The Borough Administrator shall be responsible for the organization and management of the work, personnel and programs in all departments; for the development and operation of a personnel program for all employees; and he (she) shall be accountable for the planning, organization, delegation, staffing, operation control, evaluation and correction in all departments to achieve maximum results.
The Borough Administrator is given broad authority with the approval of the Mayor and Borough Council to combine or eliminate functions, to redesign and reorganize work effort and to assign personnel to achieve maximum productivity.
The Borough Administrator shall make assessments of municipal programs and operations reporting to the Mayor and Council on his (her) findings, setting forth a remediation action plan if necessary or required changes in Borough ordinances and procedures.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Supervise all personnel of the Borough through the respective department heads unless otherwise provided for by law or this ordinance.
b. 
Advise the Mayor and Council on all matters of personnel administration, and organization and assign personnel to the performance of all duties in all departments.
c. 
Study, recommend, implement and enforce personnel organization and policy of the Borough and implement personnel leave policies as established by the Mayor and Council for all departments, except as otherwise provided by law for Police and Fire Departments.
d. 
Maintain comprehensive personnel files and evaluation systems of job performance and duties.
e. 
Serve as the personnel officer of the Borough and, with the concurrence of the Mayor, have the authority to hire, evaluate, transfer, promote, discipline and/or discharge all employees to the extent not prohibited by law or provided for elsewhere in the ordinances of the Borough. In those instances where the final authority rests with another agency, the Borough Administrator shall assist that agency by recommending personnel actions which are consistent with those applied to other Borough employees.
f. 
Investigate the affairs of any employee, officer, department, agency or authority of the Borough when necessary or directed by the Mayor or Council and submit a report relating thereto.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Assist the CFO in preparing the temporary budget for presentation in accordance with State statutes.
b. 
Assist the CFO in preparing the annual capital and operating budget to be presented to the Mayor and Council for adoption. In preparing these budgets, the Administrator or an officer designated by the Administrator shall obtain from the head of each department, committee, board, commission, agency, officer or authority estimates of anticipated expenditures and supporting data as requested.
c. 
Assist the CFO in preparing and compiling budget studies, analysis and schedules; assist in the conduct of public, departmental, board, committee, and commission budget hearings; and in conjunction with the Chief Financial Officer, shall assist the Mayor and Council in such manner as they shall require in the review of and adoption of the annual budget.
d. 
Assist the CFO in preparing and submission to the Mayor and Council an explanatory budget message, including a comparison of prior years revenues, appropriations and expenditures as well as an analysis of the proposed revenues and expenditures.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Upon the adoption of the budget, insure that current accounts of the expenditures shall be kept on a monthly basis based upon the supplemental detail of the adopted budget.
b. 
Administer the budget after its adoption by the governing body, shall maintain a continuing review and analysis of the budget operation, work progress and costs of municipal services; and shall assess the attainment of the Borough's budget and service goals, reporting the same regularly to the Mayor and Council.
c. 
See that all money owed the Borough is promptly paid, and that proper proceedings are taken for the security and collection of all Borough claims.
d. 
Study, recommend, implement, and enforce the financial procedures and policy of the Borough and its departments, after consultation with department heads and approval of the governing body.
e. 
Supervise the disbursement of all Borough funds and review all purchases, vouchers and bills before submitting same to the Mayor and Council for final approval.
f. 
Be responsible for the cash needs of the Borough and for the conduct of a sound investment and debt management program subject to governing body policy and report such actions and results to the governing body semi-annually or more frequently when directed.
[Ord. No. 3-2017]
The Borough Administrator shall be responsible for the negotiation of collective bargaining contracts with agencies representing Borough employees, subject to the approval of the Mayor and Council, and for the administration and enforcement of such contracts and the Personnel Policies and Procedures of the Borough.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
See that the provisions of all franchises, leases, permits and privileges granted by the Borough are complied with and provide periodic reports of said compliance upon request.
b. 
Negotiate contracts for the Borough upon request of the governing body and subject to the approval of the governing body.
c. 
Attend to the letting of contracts, in due form of law and supervise their performance and faithful execution except insofar as such duties are expressly imposed upon some other Borough officer or official by statute.
d. 
See that all terms and conditions imposed in favor of the Borough or its inhabitants in any statute, public utility, franchise or other contract are faithfully kept and performed, and upon knowledge of any violations, call the same to the attention of the Mayor and Council.
e. 
Advise the Mayor and Council if professional or other outside resources should be utilized.
[Ord. No. 3-2017]
The Borough Administrator shall be responsible for researching, initiating action for, applying for and supervising the implementation of funding grants from various sources for the improvement and development of Borough capital projects and needs as well as for services to the Borough and its residents.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Study the governmental and administrative operations and needs of the Borough, and prepare and recommend to the governing body necessary and desirable plans and programs to meet present and foreseeable needs.
b. 
Develop, prescribe and enforce rules and regulations for the efficient management of the Borough for the avoidance of any duplication or overlapping effort among the departments or among the units within a department, and for the improvement of methods and procedures of administration.
c. 
Integrate and coordinate the functions of all departments, boards, agencies, offices and Officials, and also maintain liaison with the Board of Education. The Administrator shall be responsible for continually improving communications among the various Borough personnel, departments, agencies, boards and the governing body.
d. 
Recommend the employment of experts and consultants to perform work and render advice in connection with Borough projects or services.
e. 
Make recommendations which may increase the efficiency of the operation of the Borough.
f. 
Continually review and supervise the Borough's insurance program.
g. 
Be responsible for the overall supervision and maintenance of real property owned by the Borough, except as modified through delegation by the governing body or ordinance to autonomous boards or commissions.
h. 
Assign office space, furniture, telephone, computer and similar facilities, and other Borough resources among and within departments.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Study, recommend, implement and enforce procedures and policy of the Borough and its departments for receipt, dissemination and collation of responses to communications and requests for information, after consultation with department heads and receive, distribute and follow up requests for information and complaints from citizens and keep the Mayor and Council informed on such matters.
b. 
The Administrator or an officer designated by the Administrator shall investigate and dispose of such complaints and the Administrator shall keep written record of such complaints and when and what action was taken in response thereto and provide the governing body a copy thereof when requested to do so.
[Ord. No. 3-2017]
The Borough Administrator shall make recommendations concerning the nature and location of public improvements and coordinate and expedite the execution of public improvements authorized by the Mayor and Council.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Ensure that there is an up-to-date and coordinated filing system and records retention system for all Borough departments, offices, boards and agencies.
b. 
Represent the Borough and assert its proper interests in relation to Federal, State, County and other political subdivisions, and with respect to Borough contracts, franchises and interests.
c. 
Monitor and evaluate state and federal legislation as to its impact on the Borough with recommendations for actions by the Mayor and Council. The Administrator must be prepared to testify on behalf of the Borough on issues affecting the community on behalf of the governing body.
d. 
Study the Public Utility rates and policies and evaluate same and recommend to the Mayor and Council an appropriate course of action.
e. 
Attend all regular and work session meetings of the governing body, with the right to speak but not vote on agenda items, and attend other meetings as directed by the governing body. The Administrator shall receive notice of and may attend and participate in all regular and special meetings of the governing body and all advisory committees, boards, commissions, and other agencies of the Borough;
f. 
Keep the governing body informed as to the conduct of the Borough affairs; submit periodic reports, either in writing or orally, on the condition of the Borough finances; and shall submit other reports, either in writing or orally, as deemed advisable or as the governing body shall request; and shall make recommendations to the governing body necessary and advisable for the welfare and safety of the Borough.
g. 
Submit to the governing body as soon as possible after the close of the fiscal year, a complete written report of the administrative activities of the Borough for the preceding year.
h. 
Implement all policies formulated by the Mayor and Council unless specifically directed otherwise by a formal action of the governing body.
i. 
Advise the Mayor and Council on all background matters as an aid to the creation of policy and recommend to the governing body adoption such measures as may be deemed necessary or expedient.
j. 
Follow up acts of the Mayor and Council by correspondence, review of minutes and personal conferences.
[Ord. No. 3-2017]
The Borough Administrator shall:
a. 
Serve as the purchasing officer of the Borough and shall purchase, or supervise the purchase of or delegate the purchase of, in accordance with the provisions of the governing statutes and sound purchasing practices, all materials, supplies and equipment of the various agencies, boards, departments and other offices of the Borough. The Administrator shall keep or cause to be kept an account of all purchases and shall from time to time or when directed by the governing body make a full report thereof.
b. 
Establish rules, regulations, standards and specifications to control all purchases by the Borough and recommend to the governing body such standards as to quality, size and variety of articles, equipment and supplies used by the offices and departments of the Borough, to make possible uniform purchasing practices; and act as purchasing agent in the purchase of such materials, equipment and supplies, and to issue or supervise the issuance of the necessary purchase orders for such materials, equipment and supplies for all departments without exception; ensure that all purchases are at the most favorable price to the Borough and see to it that the materials, equipment, services or supplies delivered are correct in number or amount and comply with the standards and specifications prescribed by the governing body as agreed to at the time of purchase.
c. 
Cause to be advertised proposals for the furnishing of work equipment and materials and receive bids therefore at the direction of the governing body.
d. 
Review, validate and recommend all bills and vouchers for payment prior to final approval by the governing body, and shall establish procedures associated with the voucher process.
e. 
Have no interest, directly or indirectly, in any contract job for work or materials, or the profits thereof, to be furnished to or performed for the Borough.
f. 
Require the various departments, boards, commissions, agencies and programs to furnish annually a complete inventory of all fixed assets; and recommend the sale of any obsolete or surplus equipment, materials and supplies, and transfer to or between departments, offices and agencies and from or to central stores such supplies, material and equipment as need appears and arrange for the sale of surplus or obsolete items thereof.
[Ord. No. 3-2017]
Nothing in this section shall derogate from or authorize the Borough Administrator to exercise powers of the elected officials of the municipality.
[Ord. No. 3-2017]
The Borough Administrator shall furnish a surety bond to be approved by the governing body, said bond to be conditioned upon the faithful performance of duties. The premium of said bond shall be paid by the Borough.
[Ord. No. 3-2017]
This section shall be known and may be cited as "the Borough Administrator Ordinance."
[Added 2-27-2023 by Ord. No. 2023-2]
There is hereby created the position of Deputy Tax Assessor.
[Added 2-27-2023 by Ord. No. 2023-2]
Pursuant to N.J.S.A. 40A:9-146, the Mayor shall nominate and, with the advice and consent of the Borough Council, a Deputy Tax Assessor for the Borough of South Toms River.
[Added 2-27-2023 by Ord. No. 2023-2]
No person shall be appointed or reappointed as Tax Collector unless he or she shall hold a Tax Collector Certificate issued by the Director of the Division of Local Government Services. A Tax Collector Certificate shall be obtained upon qualification and successful completion of the examination given by the Director of the Division of Local Government Services. Qualifications for certification shall be in accordance with N.J.S.A. 40A:9-145.3. Revocation or suspension of any certificates shall be in accordance with N.J.S.A. 40A:9-145.5.
[Added 2-27-2023 by Ord. No. 2023-2]
The duties of the Deputy Tax Collector include assisting the Tax Collector with collecting taxes upon real property in the Borough of South Toms River and other duties as may be required by Statute or as directed or assigned by the Mayor or governing body.