The Clerk shall be elected at the same election as the Mayor
for a four-year term and shall serve until his successor is elected
and has qualified.
In case the office of City Clerk shall become vacant for any
reason, the Mayor and City Council shall appoint a successor as provided
by statute.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
The City Clerk shall attend all meetings of the City Council,
including closed sessions, and shall keep in a suitable book, to be
styled "Journal of the City Council," a full and faithful record of
its proceedings, except if the Clerk is the subject matter of the
meeting and the Clerk's presence creates a conflict of interest. The
City Clerk shall record and properly index in a book kept for that
purpose all ordinances passed by the City Council, and at the foot
of the record of each ordinance so recorded, he shall make a memorandum
of the date of the passage and when published, of the publication
of such ordinance. He shall also record in proper books for the purpose
all official bonds, and note upon each bond so recorded when the same
was entered of record and the book and pages where recorded.
The Clerk shall deliver to the several committees of the City
Council and to the officers of this City all petitions, communications,
reports and resolutions, orders, claims and other papers referred
to those committees or officers by the Council, on demand therefor.
He shall also, without delay, deliver to the Mayor all ordinances
or resolutions, orders, and claims in his charge which may require
to be approved or otherwise acted upon by the Mayor.
The Clerk shall prepare all commissions, licenses, permits and
other official documents required to be issued by him under this Code
and shall attest the same with the corporate seal, and he shall in
like manner attest all deeds for the sale of real estate owned and
conveyed by this City.
The Clerk shall report to the City Council at its regular meetings
each month, and more often if the Council so requires, the data contained
in his license register with respect to licenses issued during the
previous month.
In all cases where the City requires a license to be obtained
for the purpose of engaging in or carrying on any business or occupation,
and the licensee is required to obtain from the Clerk plates, tags
or stickers, it shall be the duty of the Clerk to deliver such plates,
tags or stickers free to the person paying the license fee.
The Clerk shall, on or before the first meeting in each month,
make out and submit to the City Council a statement or report in writing
of all the moneys received and warrants drawn by him during the preceding
month, showing therein from or what sources and on what account moneys
were received, and for what purpose and on what account the warrants
were drawn or paid.
The City Clerk shall carefully preserve in his office all books,
records, papers, maps and effects of every detail and description
belonging to the City, or pertaining to his office, and not in actual
use and possession of other City officers, and upon the expiration
of his official term, he shall deliver all such books, records, papers
and effects to his successor in office.
The Clerk shall act as and perform all duties of Collector,
unless and until a separate Collector is appointed.
The Clerk shall turn over all money received by him on behalf
of the City to the City Treasurer promptly upon receipt of the same;
and with such money, he shall give a statement as to the source thereof.
In addition to the foregoing duties, the Clerk shall perform
all such other duties pertaining to his office as are or may be imposed
upon him by law or resolution or ordinance of the City Council.
The Clerk shall prepare monthly utility bills, send out statements
and receive collections for the same, and perform any similar functions
necessary for the proper execution of said office, including monthly
delinquent utility lists and an annual report.[1]
The City Clerk shall appoint, with the advice and consent of
the City Council, all employees in the Clerk's office.
