[HISTORY: Adopted by the Mayor and Council of the Borough
of Spring Lake December 8, 2009 as Ord. No. 2009-021. Amendments noted where applicable.]
The purpose of this chapter is to establish a procedure for
the inspection and reproduction of government records by the public.
As used in this section:
The form which shall be adopted by the Custodian of Government
Records for use by any person who requests access to government records.
The Borough Clerk.
Any information subject to public inspection which is maintained
by the Borough in written, audio, video, electronic or other form.
Any person who requests access to a government record pursuant
to this chapter or the State Law on Examination and Copies of Public
Records, N.J.S.A. 47:1A-1 et seq.
A charge, in addition to the actual cost of duplicating the
government record(s), which shall reflect the expense associated with
extensive use of Borough information, technology or resources, or
the extensive clerical or supervisory assistance by Borough personnel
necessary to provide access to the record(s).
The Custodian of Government Records shall adopt an access form
for use by a requestor and shall make recommendations to the Mayor
and Borough Council regarding the appropriate fees to be charged for
access to and copies of government records. The access form shall
contain all information required by N.J.S.A. 47:1A-5f.
The fees for copies of government records shall be:
A.
Records in eight and one-half inches by 11 inches or eight and one-half
inches by 14 inches format:
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Pursuant to N.J.S.A. 47:1A-5b. the fees shall be:
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8 1/2" x 11"
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$.05 per page
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8 1/2" x 14"
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$.07 per page
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B.
Other Records.
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Tax Map page
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$10 per page
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Zoning Map (11 x 17 page)
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$ 1 per page
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Zoning Map (Large Format)
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$15 per page
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Street Map
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$15 per page
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For larger documents
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$ 1.50 per square foot (i.e., plans)
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Master Plan
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$50
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Zoning Ordinance
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$50 (includes zoning map)
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Cassette tape
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$ 5 (per tape)
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Video tape
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$25
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Information on diskette or CD
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$ 5 per diskette or CD
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Computer generated picture (B/W or Color)
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$ 5 per sheet
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Copy of computer screen
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$ .75 per sheet
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Film developing
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$15 (24 or 36 exposures)
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Enlargements
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$15
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C.
Postage and surcharges.
(1)
Postage costs will be added to all requests for public records required
to be mailed and will be determined at time of request.
(2)
A surcharge of $.50 per page will be applied to all records sent
by fax.
(3)
Extraordinary service charges shall be applied for any extensive
use of information technology or for the labor costs of personnel
providing the service that is actually incurred by the Borough for
the programming, clerical and supervisory assistance required to provide
a government record in the medium requested if it is not a medium
routinely used by the Borough not routinely developed or maintained
by the Borough or requiring a substantial amount of manipulation or
programming of information. This rate shall be $45 per hour for supervisory
or programming and $35 per hour for clerical.
All government records shall be subject to the provisions of
this section unless otherwise provided by law or regulation. Any officer
or employee of the Borough who receives a request for access to a
government record shall forward the request or direct the requestor
to the Custodian of Government Records.
The access form to be adopted by the Custodian of Government
Records shall elicit the name, address and phone number of the requestor
and a brief description of the government record(s) requested and
shall also include, but not be limited to, the following:
A.
Space for the custodian to indicate which record(s) shall be made
available;
B.
Specific directions and procedures for requesting records;
C.
The fee schedule;
D.
A statement whether a prepayment of fees or a deposit is required;
E.
The time period in which access will be provided;
F.
A statement of the requestor, a right to appeal a decision by the
custodian denying access and the procedure for appealing such decision;
G.
Space for the Custodian to list the reasons for any denial of a request
for access including a citation of the authorization for such denial;
and
H.
Space for the Custodian to sign and date the access form upon its
completion.
