[N.J.S.A. 40A:9-133]
A.
The Council shall appoint a Municipal Clerk for the term of three
years.
B.
For the purposes of tenure, the term of the Municipal Clerk shall
be deemed to have begun as of the actual date upon which a person
serving as Municipal Clerk is appointed. In the event of a vacancy
in the office of Municipal Clerk, an appointment shall be made for
a new term and not for the unexpired term. A reappointment of an incumbent
Municipal Clerk made within 60 days following the expiration of the
prior term shall not be considered to be a new appointment, and the
effective date of the reappointment shall date back to the date of
expiration of the initial term of appointment.
C.
The Council shall appoint a person as Municipal Clerk or Acting Municipal
Clerk within 90 days of a vacancy in the office of Municipal Clerk.
D.
Should the office of Municipal Clerk become vacant, the Council may
appoint a person to serve as Acting Municipal Clerk for a period not
to exceed one year and commencing on the date of the vacancy.
[N.J.S.A. 40A:9-133]
The Municipal Clerk shall:
A.
Keep the minutes and records of the proceedings of the Council and
of the proceedings of any Council committee upon request of the chairman
of the committee.
B.
Preserve and compile all ordinances and resolutions and, at the close
of each year, with the advice and assistance of the legal advisor,
the Clerk shall compile, codify and bind all the ordinances and resolutions
then in effect and shall properly index such compilation or codification
and provide for its publication.
C.
Have and take custody of all the official books, papers and documents
of the municipality for which no other repository is provided by the
Charter or ordinance and preserve and keep them safely.
D.
Provide secretarial and clerical services for the Councilmen in the
discharge of their official duties.
E.
Be the custodian of all deeds, etc., received by the Board of Adjustment
and the Planning Board.
F.
Perform such duties as are imposed by statute.
The Clerk shall cause the Municipal Seal to be affixed to instruments
and writings when specifically authorized by law or when necessary
to exemplify any document or record in his office or to certify any
act or paper which, from the records of his office, shall appear to
be a true copy of any public record of proceeding. He shall not affix
the Seal or cause or permit it to be affixed to any instrument or
writing or other paper except as provided in this section, unless
required by law.
The Clerk shall publish ordinances as required by law and shall
file in his office the requisite proofs of such publications.
[New]
The Clerk shall issue and deliver, with the assistance of the
Police Department, if needed, all notices of meetings required to
be given to the Council and shall promptly inform the members of the
Council of action taken by the Mayor with respect to any ordinances.
Notice of meetings shall be in compliance with N.J.S.A. 10:4-6,
the Open Public Meetings Act.
The Clerk shall administer licenses pursuant to ordinances and
general law. The Police Department shall assist in the inspection
and enforcement procedures required for such licensing.
The Clerk shall receive and transmit all communications to or
on behalf of the Council.
The Clerk shall charge and receive for the use of the municipality
such fees for searches, transcripts and certifications as shall be
authorized by resolution of the Council and forward such fees immediately
to the Division of Finance.
The Clerk shall also:
A.
Perform all the functions required of Municipal Clerks by the General
Election Law and any other law or ordinance and receive for municipal
use the fees prescribed therefor.
B.
Perform such functions as are invested in the Municipal Clerk by
state law and ordinances relating to bingo and raffle licensing.
C.
Have such other different and additional functions, powers and duties
as may be prescribed by law, ordinance or resolution.
The Clerk shall be the depository and custodian of all official
surety bonds furnished by or on account of any city office, officer
or employee, except his own bond, which shall be placed in the custody
of the City Treasurer, and of all formal contracts for work, labor,
services, supplies, equipment and materials to which the city may
be a party. The Clerk shall also have custody of all leases of property
owned by the city. The Clerk shall be the depository for and have
custody of all performance bonds running to the city as oblige and
other forms of noncash security given by any contractor, subdivision
developer or other persons on account of work done or to be done in
or for the city.
The Council may appoint a Deputy Municipal Clerk for a three-year
term, commencing with the date of appointment. The Deputy Municipal
Clerk shall assist the Municipal Clerk in the duties of the Clerk's
office and shall be subject to the supervision of the Municipal Clerk.
During the absence or disability of the Municipal Clerk, the Deputy
Municipal Clerk shall have all the powers of the Municipal Clerk and
shall perform the functions and duties of such office.
A.
Correspondence and other communications received shall be delivered
to the Business Administrator, where it shall be sorted and delivered
immediately to the proper department without opening where the address
is to a specific department or person.
B.
General municipal mail shall be opened by the Business Administrator.
Council mail shall be opened by the Clerk, and the Clerk shall either
reply to the correspondence and provide information requested or shall
refer the matter to the appropriate individual, department, board
or body.
