It is hereby declared to be the policy of the city to recognize
and encourage meritorious actions on the part of its officers and
employees. To this end, letters of commendation concerning city employees
from their superiors and from members of the public with whom they
deal shall be directed to the attention of the Council and recorded
in the employee's personnel file. In addition, the Council may, of
its own motion, commend the work of particular officers and employees
and cause such commendation to be inserted in their personnel files.