[Adopted 10-23-1996 by Ord. No. 1280;
amended in its entirety 2-26-2020 by Ord. No. 1819]
As used in this article, the following terms shall have the
meanings indicated:
An activity which occurs upon public or private property
affecting the ordinary use of the public streets, rights-of-way or
sidewalks. These include, but are not limited to: parades, walks,
concerts, races, festivals, carnivals, public gatherings (excluding
protests and rallies) to be held on public or private property, open
to the public and/or will affect the private/public property or right-of-way.
A.
No person or organization shall conduct a special event affecting
the ordinary use of public streets, rights-of-way or sidewalks without
first having obtained a special event permit from the Special Events
Task Force. No permit shall be transferable or assignable.
B.
Special event permits are needed for any event in town that will
include any of the following:
(1)
Events on public property affecting Glen Rock streets, sidewalks
and rights-of-way; events planning activities that require one or
more additional permits or licenses (i.e.: street closings, alcohol,
fireworks, food sales, tents and temporary structures over 900 square
feet);
(2)
Events that require the use of Glen Rock services beyond what the
Borough offers residents on a daily basis (examples: street closures,
crowd control, dedicated waste removal);
(3)
Events on private property that are open to the public and affect
the flow of traffic or create safety concerns for the community.
There is hereby established a Special Events Task Force which
shall consist of, but is not limited to, a representative from the
GRPD, DPW, Parks and Recreation, Emergency Management, Risk Management
and any other division that may be affected by the special event.
Applicants must follow the Borough of Glen Rock special events
permit packet guidelines while completing the special events application.
An application for a special event permit shall be submitted to Special
Events Task Force no later than 60 days prior to the proposed event,
or a late fee shall be incurred.
A.
Events held on private property not owned by the applicant or Borough
require a letter of written consent from the owner documenting both
site and date have been secured. This letter must be attached to the
application. The Main Line and Bergen Line train stations fall under
the sole jurisdiction of NJ Transit, and as such, permission must
be obtained through NJ Transit.
B.
There shall first be an application review by the Special Events
Task Force, followed by a Special Events Task Force Meeting with the
applicant.
E.
No changes are permitted to site maps, vendor lists or event activities
after permit issuance.
A.
Reasons for denial of special events permits include:
(1)
The event will disrupt traffic within the Borough beyond practical
solutions;
(2)
The location of the special event will cause undue hardship to adjacent
businesses or residences;
(3)
The event requires significant diversion of public employees unreasonably
denying service to the remainder of the Borough;
(4)
The application contains incomplete or inaccurate information; or
(5)
The application fails to comply with all terms of this article, including
failure to remit all fees or deposits or failure to provide proof
of insurance bonds and a hold harmless agreement to the Borough.
B.
Appeal procedure. Any applicant whose special event permit application
has been denied or revoked may request a review of this decision by
the Community Affairs Committee. This request must be in writing and
received by the Chair or the Committee within five business days after
notice of permit denial or revocation. The Community Affairs Committee
shall set a hearing date within 15 days of receiving such appeal request.
At such hearing, the applicant is entitled to be heard and present
evidence on his/her behalf. The Community Affairs Committee shall
determine whether the denial or revocation of the permit is justified.
A.
Liability insurance requirement. No special event permit shall be
granted until the person or organization shall have first filed with
the Borough Clerk a comprehensive general liability policy of $1,000,000
issued to such person by a public liability insurance company authorized
to do business in the State of New Jersey affording the coverages
set forth below in the amounts specified.[1] Such insurance policy shall name the Borough of Glen Rock,
1 Harding Plaza, Glen Rock, New Jersey 07452, its agents, officers,
servants, representatives and employees as additional insureds with
respect to the operation and maintenance of the special event.
[1]
Editor's Note: So in original.
B.
Hold harmless agreement. The Special Events Task Force shall require
the applicant to provide a hold harmless agreement in which the applicant
agrees to defend and hold harmless the Borough, its officers and employees
from any and all claims or lawsuits for personal injury or property
damage arising from or in any way connected with the special event,
excepting any claims arising solely out of the negligent acts of the
Borough, its officers and employees.
This article shall not be construed as imposing upon the Borough
or its officers or employees any liability or responsibility for any
injury or damage to any person in any way connected to the use for
which special permits have been issued. The Borough and its officials
and employees should not be deemed to have assumed any liability or
responsibility by reason of inspections performed, the issuance of
any permits or the approval of any use of a right-of-way.
A special event permit may be issued only after adequate waste
disposal facilities have been identified and obtained by the applicant,
where applicable. The applicant will clean rights-of-way of rubbish
and debris, returning the site to pre-event condition within 24 hours
of the conclusion of the event or as further required by the Special
Events Task Force. If the applicant fails to clean up such refuse,
such cleanup costs shall be charged to the applicant by the Borough.
The applicant shall obtain any other permits and licenses as
may be required for this special event as outlined in the the Borough
of Glen Rock special events permit packet guidelines.
All permits issued pursuant to this article shall be temporary
and do not vest any permanent rights to the applicant. A special event
permit may be revoked by the Chief of Police (or his/her designee)
or any member of the Special Events Task Force upon the determination
that the continued use would violate any law or ordinance or would
unreasonably interfere with the public's use of public land,
unreasonably interfere with the use and enjoyment of adjoining properties,
unreasonably impede the free flow of vehicular and/or pedestrian traffic
or otherwise endanger the public's health, safety or welfare.
The enforcement of the special event permit shall be through
the Police Department and/or the members of the Special Events Task
Force.
Violations of the provisions of this article shall be punishable
by one or more of the following: a fine of not more than $1,000, imprisonment
for a term of not more than 90 days or a period of community service
not exceeding 90 days.
