The Administrator shall be qualified by administrative and executive
experience and ability to serve as the Administrative Officer for
the Board. He shall be appointed by a majority vote of the whole Board
pursuant to N.J.S.A. 40A:9-42. At the time of his appointment, the
Administrator need not be a resident of the County, but after his
appointment, he may reside outside the County only with permission
of the Board expressed by Resolution. (Res. No. 09-60)
a.
The office of Administrator shall be deemed vacant if the incumbent
moves his residence from the County without Board permission or he
is by way of physical or mental disability unable to continue to serve.
Any vacancy in the office of the Administrator shall be filled by
a majority vote of the whole Board.
b.
During a vacancy in the office of Administrator, the Board may appoint
a Deputy Administrator or Department Head to serve as Acting Administrator
until a successor has been appointed.
The Administrator shall report to the Board and may exercise
the following powers under the direction and supervision of the Board:
a.
Supervise, direct and manage all County administrative departments,
divisions, and offices; determine their reporting relationships within
the administration; serve as a liaison to the Constitutional Officers
and independent agencies, commissions, boards and authorities as applicable
b.
Prepare a Table of Organization for administrative purposes that
shall be incorporated in Part II of this Code after being approved
by the Board by Resolution.
c.
Require reports and examine the accounts, records and operations
of any department, division or agency of County government;
d.
Order any department, division or agency under his jurisdiction as
specified in the Code to undertake any task for any other agency on
a temporary basis of thirty (30) days or less if he deems it necessary
for proper and efficient administration, any time needed further than
thirty (30) days is subject to approval by the Board. (Res. No. 09-60;
Res. No. 11-52)
Under the direction and supervision of the Board, the Administrator
shall:
a.
Oversee the work of County departments subject to the Code, review
their administration and operation and make recommendations to them
and the Board, provided that administrative and operational changes
shall be subject to approval by the Board;
b.
Supervise the care and custody of all County property, institutions
and agencies;
c.
Assure that all terms and conditions legally imposed upon the County
by any statute, contract or directive are faithfully kept and performed;
d.
Resolve all disputes between appointed Department Heads and all disputes
between a Department Head and a Division Head informing the Board
as to ongoing circumstances and the ultimate resolution of all disputes;
e.
Have good oral and written communications skills;
f.
Recommend to the Board where new initiatives are needed to assure
effective delivery of County services and recommend disbanding or
merging offices so efficiencies can be achieved;
g.
Lead, manage and assure effective and efficient delivery of County
services.
h.
Process legal assignments in consultation with the County Counsel.
i.
Prepare job descriptions for unclassified positions, subject to approval
by the Board.
j.
Implement performance receive procedures for all employees in the
unclassified service, subject to approval by the Board. (Res. No.
06-405; Res. No. 09-60; Res. No. 11-52)
The Administrator shall be present at all Board meetings and
participate in all deliberations without the right to vote, and shall:
a.
Recommend to the Board whatever action or programs he deems necessary
for the improvement of the County and the welfare of its residents;
b.
Establish the schedules and procedures to be followed by all County
departments, offices and agencies in connection with the budget preparation
and the establishment of salaries, benefits, and terms and conditions
of employment of unclassified personnel, after prior consultation
with and approval by the Board;
c.
Review, analyze and forecast trends of County services and finances
and programs of all boards, commissions, agencies and other County
bodies, and report and recommend thereon to the Board;
d.
Negotiate contracts for the County subject to Board approval and
review by County Counsel;
e.
Make recommendations concerning the nature and location of County
improvements and execute improvements determined by the Board to be
necessary. (Res. No. 11-52)
The Administrator may:
a.
Recommend to the Board, for its approval, the appointment of Department
Heads, and other employees in the unclassified service, the manner
of whose appointment is not otherwise prescribed in this Code or by
New Jersey Statute except for the Boards confidential assistants;
b.
Remove any officer in an appointed the unclassified service of the
County for cause in accordance with County policy informing the Board
as to all ongoing circumstances;
c.
Suspend or discipline, any officer in the unclassified service of
the County in accordance with County policy. (Res. No. 09-60; Res.
11-52)
The Administrator shall be the representative of the County
government for collective bargaining with employees. He may designate
one or more non-represented individuals of County government to serve
with him or in his place and stead in collective bargaining negotiations.
He shall keep the Board informed of the progress of negotiations and
shall be guided in such negotiations by such policies, terms and procedures
as the Board may determine. (Res. No. 09-60)
The Board may appoint up to two (2) Deputy Administrators for
a term up to five (5) years. The Deputy Administrator shall be responsible
to the Administrator. The Deputy Administrator shall by education,
experience and ability be qualified to perform the duties established
for the position. The Deputy Administrator need not be a resident
of the County at the time of appointment, but during tenure may live
outside the County only with the permission of the Board. (Res. No.
09-60)
The Deputy Administrators shall:
a.
Under the direction and supervision of the Board and Administrator,
assist in the orderly and efficient administration of the County,
performing whatever supervisory or administrative duties the Board
and Administrator deem necessary and proper;
b.
May serve as the head of one or more County departments as determined
by the Administrator with the advice and consent of the Board;
c.
Be available to serve as Acting Administrator during the temporary
absence or disability of the Administrator. (Res. No. 09-60)
The following departments and offices shall be part of the Administration
Department and as such, shall report directly to the Board: the Administrator
and Deputy Administrators, the Clerk to the Board, County Counsel,
Human Resources, Independent Auditor, Office of Communications Insurance
and Risk Management, the Office of Safety and Office of Emergency
Management. (Res. No. 09-60; Res No. 09-1084; Res No. 2011-0132)
a.
Objectives. The Office of Communications provides residents of the
State and County with the activities of Monmouth County through aggressive
and effective promotion of all areas of the County by its daily and
long-range assignments.
b.
Responsibilities. The Office of Communications promotes activities
of County Government through seven (7) basic vehicles: press releases,
compiling of the County directory, compiling a directory of shore
region attractions, placing advertisements for sporting events and
groups, updating speaker's bureau, fulfilling education information
requests and maintaining the County website. (Res. No. 09-60)
a.
Responsibilities. The Office of Insurance and Risk Management manages
unemployment insurance, workers' compensation and group medical
insurance. Other specialty insurance is also managed such as Comprehensive
Business, General Liability and Police Liability, Contractor's
Equipment Floater, Exhibition Floater, Volunteer Accident, Flood Insurance,
Public Official Liability, Prosecutor's Liability, Helicopter,
Money and Securities, Community Work (accidental coverage), Nursing
Home Liability, Marina Liability, Judicial Professional Liability,
and various surety bonds which are kept separate due to the nature
of the risks.
a.
Objectives. The Human Resources Office is committed to providing
quality professional support and leadership to our customers in employment,
compensation, benefits, training and employee relations.
b.
Responsibilities. At the direction of the Administrator, the Director
of the Department of Human Resources or Personnel Officer shall serve
on behalf of the appointing authority unless otherwise stipulated
by law and consistent with the rules and regulations of the New Jersey
Civil Service Commission, which includes the power to discipline employees
in the classified service. As a participating County, Monmouth County
operates its Human Resources system under the jurisdiction of the
New Jersey Civil Service Commission, N.J.S.A. 11A:1-1 et seq., and
N.J.A.C. 4A:1-1.1 et seq., as well as other Federal and State regulations
in the following areas: General Administration, Recruitment and Appointment,
Changes in Employment and Separation from Service, Classification
and Compensation, Employee Benefits, Leaves of Absence, Rules and
Regulations including disciplinary action, conduct of employees, substance
abuse, employee assistance program, workplace discrimination and harassment
prohibition program, employee benefits including health insurance,
workers' compensation, retirement and medical, dental and prescription
benefits. The Human Resources Office assists County Officials with
the formulation and creation of employment policies and procedures
and serves in the capacity as the liaison between County Government
and the New Jersey Civil Service Commission. (Res. No. 09-60)
a.
Objectives. The mission of Information Technology Services is to
provide up-to-date infrastructure information to assist agencies in
achieving their goals. A combination of direct support and coordination
of outside vendors' activities are the approaches used to meet
the objectives.
b.
Responsibilities. Information is made available and dispersed Countywide
quickly and accurately with the introduction of advanced technologies.
Systems implemented insure that communication throughout the County
is state-of-the-art and allows for archiving of historical data when
necessary. Information Technology Services processes payroll, accounts
payable, social assistance checks, billing, County Clerk transactions
(deeds, mortgages and voter information), and reports associated with
these functions. Information Technology Services also supports and
maintains independent technology units for certain agencies. The office
promotes the sharing of resources and encourages procurement of outside
funds such as grants, dedicated accounts or matching funds. (Res.
No. 09-60; Res. No. 2011-0541)
The Office of Records Management shall be responsible for a
coordinated records management program for identifying record series
within County Offices and identifying retention periods, preservation
needs, and opportunities to improve record keeping efficiency such
as digitization for internal and public retrieval. The Office shall
protect historically valuable records, reduce the County's overall
paper records storage needs, and provide enhanced public access to
public records. (Res. No. 09-60; Res. No. 2011-0541)
Former subsection 3-3.6, Office of Inspector General, has been
repealed. (Res. No. 09-60; Res. No. 09-1084; Res. No. 10-3)
[Ord. No. 2011-0132]
Pursuant to N.J.S.A. App.A:9-42.1, the Board shall appoint an
Emergency Management Coordinator for a time and manner as provided
by this Statute.
The Office of Shared Services is hereby established, effective
as of August 13, 2011. (Res. No. 2011-0541)
Unless otherwise specified by law, or provided for in this Code,
any vacancy in any appointive office may be filled by the Board or
its designated appointing authority by assigning a qualified person
to perform the duties of the position on a temporary acting basis,
provisional basis or on a permanent basis. (Res. No. 09-60)
In every case in which any person is required by the laws of
the State of New Jersey or by a resolution of the County to give bond
for the faithful performance of his duties, such bond shall be secured
by a corporate surety authorized to do business in this State and
the premium, therefore, shall be paid by the County. Each such bond
shall be approved by County Counsel as to legal form and sufficiency,
and nothing in this section shall be construed to prevent the use
of one or more blanket bonds when so approved.
Surety bonds shall be provided for the following County Officials:
Pursuant to the authority established under N.J.S.A. 40:20-13,
the Board adopts the Organizational Chart attached hereto and made
a part hereof by reference. (Res. No. 2011-0541)
[1]
Organizational Chart provided in Part II of this Code.
