The administrative functions, powers and duties of the County
government shall be allocated and assigned among and within the departments
established by this Administrative Code, by Board resolution, and
as required by law with respect to the County officers established
under the Constitution of the State of New Jersey. Each Freeholder
shall be assigned to a Departmental area of responsibility for the
purpose of the exercise of the executive and legislative powers of
the Board. (Res. No. 09-60)
The following departments are established as the administrative
departments of the government of the County of Monmouth:
Each Department Head shall be qualified by education, training
and experience for the duties of his office as required by law or
resolution of the Board. Department Heads shall be appointed by the
Board unless otherwise required by New Jersey Statute or this Code.
All Department Heads, except those whose manner of appointment
or election to office is specified by statutory law or whose employment
is governed by New Jersey Civil Service Commission provisions, are
employees at will and may be removed by the Board. (Res. No. 09-60)
A Department Head may serve simultaneously in a subordinate
position within his department, as may any other employee, without
additional compensation.
Under the direction of the assigned Freeholder and supervision
of the Administrator and subject to the approval of the Board, each
County Department Head shall:
a.
Direct and supervise the work of the Department and its employees
through such divisions and offices as may be established;
b.
Consult with the appropriate Division Head about the assignment of
functions, powers, and duties of subordinate officers and employees
within the Department or Division, modify such assignments as necessary
and direct the Division Head to implement the same;
c.
Delegate to Division Heads such powers and authority as he may deem
necessary for the efficient administration of the Department;
d.
Report as directed by the County Administrator on the activities
and accomplishments of the Department;
e.
Implement such procedures and regulations as may be established by
the Administrator or the Board for the proper administration of County
affairs;
f.
Serve as the principal officer of the Department and shall be responsible
to the Administrator for all of the Department's operations;
g.
Be responsible for the custody of all books, records, documents and
property under the Department's control;
h.
Direct and supervise the Division Heads in such a manner as to coordinate
and control the work product of the Department;
i.
Insure that each Division designates a responsible employee to authorize
all purchase requisitions on behalf of the Division. (Res. No. 09-60)
Subject to this Code and with the approval of the Administrator,
the Department Head may make, promulgate and enforce rules and regulations
governing the care, use and custody of County property under his jurisdiction,
the rendering of services by his department, and the conduct and discipline
of employees in his department consistent with personnel policies
and union contracts.
A Department Head shall have the authority to recommend the
appointment and discipline of their departmental employees, subject
to New Jersey Civil Service Commission provisions and County policies
and procedures.
The work of each department shall be distributed among such
divisions as are established by this Administrative Code and by resolution
of the Board. (Res. No. 09-60)
Each division shall have a Division Head who shall be the principal
officer of the division. The Division Head shall be responsible to
the Department Head for all of the operations of his division. Each
Division Head shall be appointed by the Board and shall serve at the
pleasure of the Board subject to applicable civil service rules, regulations
and requirements. (Res. No. 09-60)
Each Division Head shall be qualified by education, training
and experience for the duties of his office as required by law or
resolution of the Board.
Each head of an organization component, whether department,
division, or office, shall set and maintain certain standards and
procedures within such component of authority. These fundamental responsibilities
of uniform application shall be to:
a.
Administer the affairs of the department, division, or office and
supervise and direct the various sections within his organization;
b.
Develop an effective liaison with other segments of the administration,
particularly with those sections whose operations coordinate with
or relate to their department, division, or office;
c.
Keep his immediate supervisor informed of the activities within his
segment and submit recommendations for their modification and improvement;
d.
Advise his superior about and coordinate and control the budgetary
program of his section and assure the efficient management and utilization
of allotted funds;
e.
Simplify and consolidate all activities under him and eliminate such
activities that are not essential;
f.
Consider and evaluate communications from the public to determine
the degree of acceptance of the service provided by the department,
division, or office and determine administrative priorities for the
services to be rendered;
g.
Consider all communications received by or referred to him from other
departments, divisions, or offices concerning matters for which he
is responsible and effectuate appropriate action in each case;
h.
Coordinate the activities of the various staff personnel under his
direction and keep them fully informed on the policies and programs
of those in higher authority in the administration;
i.
Maintain an adequate record of information for immediate and future
reference;
j.
Direct a periodic program of inspection and review if the various
departments, divisions, or offices under his authority including physical
facilities and operational methods in order to keep himself fully
informed of conditions and requirements that relate to activities
under his authority;
k.
Provide for the orientation, training and setting of performance
standards for all personnel in his department, division, or office;
l.
Represent his department, division, or office to the public and other
agencies, both within and outside the County government, when matters
pertaining to subjects within his jurisdiction require such a liaison
in a dedicated, ethical and professional manner;
m.
Institute a policy of courtesy and tact for all employees dealing
with the public;
n.
Discharge the responsibilities otherwise imposed on the department,
division, or office.
Changes in the organization of the County government, including
combination, termination or creation of departments, divisions or
offices; the transfer of responsibilities between departments, divisions
or offices; or changes in salaries of department heads shall be made
by resolution of the Board. Any such resolution may revise, modify,
alter or abolish any provision contained in this Administrative Code.
A Department Head may be appointed by the Board to serve as
the head of any division, and a Division Head may be appointed by
the Board to serve as the head of any office. (Res. No. 09-60)
Division Heads shall be in the unclassified service unless otherwise
determined by the Board at the time of appointment.
With the approval of the Board, appropriate offices may be established
within any department to facilitate execution of the department's
responsibilities. (Res. No. 09-60)
There shall be a Department of Human Services for the purpose
of developing a comprehensive approach to meeting the human service
needs of Monmouth County residents; to coordinate and organize human
services programs and activities; and to insure judicious allocation
of resources. (Res. No. 87-366)
The responsibilities of the Department of Human Services shall
include:
a.
Providing planning, coordination and management with respect to human
services in the County;
b.
Administering various contracts involving the provisions and/or pass-through
of Federal, State and County funds to local organizations for the
operation of various human services for County residents;
c.
Establishing effective programs for the allocation of County funds
to local organizations to support human services and conducting such
evaluations and assessments of the agreements in order to insure accountability
for such funding provided;
d.
Conducting needs assessments, securing funding and developing new
human service programs to meet the changing or expanding needs of
the County residents;
e.
Developing and implementing new programs to meet human service needs
of County residents. (Res. No. 87-366)
The Department of Human Services shall include the following
divisions:
a.
Division on Aging, Disabilities and Veterans Interment.
1.
Supervisor of Veterans Interment. Pursuant to N.J.S.A. 38:17-2, the
Board shall appoint a Supervisor of Veterans Interment in the manner
as provided by this statute.
2.
Office on Aging. Pursuant to N.J.S.A. 40:23-6.41 the Board shall
appoint an Executive Director, who shall be a person qualified by
training and experience to direct the work of such office, to administer
the work of the County Office on Aging.
c.
Division of Social Services.
e.
Division of Transportation.
f.
Division of the County Adjuster.
1.
Pursuant to N.J.S.A. 30:4-34, the Board shall designate the County
Adjuster.
g.
Division of Health Care Facilities.
h.
JDAI (Juvenile Detention Alternatives Initiative).
i.
Board of Health. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Human Services shall have the following advisory
bodies:
a.
Advisory Council — Office on Aging.
b.
Board of Alcohol and Drug Abuse Services.
c.
Human Services Advisory Council.
d.
Mental Health Board.
e.
Senior Citizen and Disabled Resident Transportation Advisory Committee.
f.
Tuberculosis Control Unit.
g.
Youth Services Commission. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Human Services shall have the following liaison
bodies:
a.
Human Relations Commission.
The Department of Finance shall include the Department of Finance
which shall be responsible for the procurement of goods and services
to carry out the functions of all departments, divisions, and agencies
of Monmouth County government.
The Department of Finance shall include the following divisions
and offices:
Reserved. (Res. No. 2011-0541)
The County may appoint County Auditors who shall report directly
to the Board as provided by N.J.S.A. 40A:9-29 to oversee expenditures
and the receipt of monies. (Res. No. 09-60)
Pursuant to N.J.S.A. 40A:5-4, the Board shall cause an annual
audit of its books, accounts and financial transactions to be made
and completed within six (6) months after the close of its fiscal
year. Pursuant to N.J.S.A. 40A:5-4, the Board shall employ a Registered
Municipal Accountant of New Jersey to prepare its annual audit.
There shall be a Department of Public Works and Engineering.
The Department shall provide public works services that are vital
to the health, safety and well-being of County residents. The Department
is responsible for building, designing, operating and maintaining
systems that connect local, state and national infrastructure. The
Department reviews all subdivision and site plan applications for
impacts to County road and drainage facilities and for compliance
with County design standards. Site inspections, field measurements
and photographic documentation are made along with final inspections
to insure compliance with County approvals. The Department provides
oversight for snow and ice control, bridge and road repairs, traffic
safety, storm water monitoring, solid waste management and mosquito
control. The Department also oversees routine tree trimming, hazardous
tree removals, insect and disease control, tree replacement and capital
planting projects. The Department manages, maintains and purchases
the County's vehicles and the Reclamation Center. (Res. No. 09-60)
The Department of Public Works and Engineering shall include
the following divisions and offices:
a.
Division of Bridges.
1.
Pursuant to N.J.S.A. 27:14-24, the Board may appoint a Superintendent
of Bridges. Pursuant to N.J.S.A. 27:14-24, the Board may also appoint
an Assistant County Superintendent of Bridges.
b.
Division of Engineering.
1.
Pursuant to N.J.S.A. 27:14-24 and N.J.S.A. 40A:9-43, the Board shall
appoint a County Engineer.
c.
Division of Shade Tree Commission.
d.
Division of Highway.
1.
Pursuant to N.J.S.A. 27:14-24 and N.J.S.A. 40A:9-44, the Board shall
appoint a Supervisor of County Roads. Pursuant to N.J.S.A. 27:14-24,
the Board may also appoint an Assistant Supervisor of County Roads.
e.
Division of Fleet Management.
f.
Division of Reclamation Center.
g.
Division of Buildings and Grounds. Pursuant to N.J.S.A. 40A:9-32,
the Board may appoint a Supervisor of Buildings and Grounds.
h.
Division of Planning.
i.
Belford Ferry.
j.
Fire Marshall and Fire Academy. (N.J.S.A. 40A:14-1)
k.
Mosquito Extermination Commission.
l.
Police Academy. (Res. No. 09-60; Res. No. 2011-0541)
The Department of Public Works and Engineering shall have the
following advisory bodies:
The Department of Public Works and Engineering shall have the
following liaison bodies:
Reserved. (Res. No. 09-60; Res. No. 2011-0132; Reserved by Res.
No. 2011-0541)
Pursuant to N.J.S.A. 30:8-19, the Board shall have the authority
to assume and exercise the custody, rule, keeping and charge of the
County Jail.
Pursuant to N.J.S.A. 30:8-20, when the Board has assumed the
custody and oversight of the Jail, the Board shall appoint a Keeper
or Warden of the Jail in a manner and for a time as provided by this
Statute.
