[Adopted 4-19-1995 by Ord. No. 95-05;
amended9-18-2019 by Ord. No. 2019-15]
In accordance with the authority set forth in
New Jersey Statutes, the Board of Commissioners of the Borough of
Longport hereby establishes the position of Administrator for the
Borough of Longport, County of Atlantic and State of New Jersey. The
duties and responsibilities for said position are established hereinafter
and created under this article.
The position of Administrator may or may not be filled initially
or after a vacancy for any reason. The Municipal Administrator shall
be appointed by the Board of Commissioners of the Borough of Longport
by resolution with not less than 2/3 of the Board voting in the affirmative.
The term of office of the Municipal Administrator shall be at the
pleasure of the Borough Commission. Termination of the Administrator
may be without cause and without any stated reasons and without a
hearing. If a vacancy shall occur as a result of the termination of
the Administrator or for any other reason, said vacancy shall be filled
in accordance with the appointment procedure hereinbefore mentioned,
with the requirement being, at all times, that said appointment be
authorized by no less than 2/3 of the Board of Commissioners of the
Borough of Longport voting in the affirmative.
The Municipal Administrator may be removed from office without
cause or stated reason, and without a hearing, by a 2/3 vote of the
governing body. The resolution of removal shall become effective three
months after its adoption by the governing body. However, in accordance
with N.J.S.A. 40A:9-138, the governing body may provide that the resolution
of removal shall have immediate effect; provided, however, that the
governing body shall cause to be paid to the Administrator forthwith
any unpaid balance of his or her salary and his or her salary for
the next three calendar months following adoption of the resolution.
It shall be the obligation of the Mayor to appoint and the Board
of Commissioners of the Borough of Longport to approve a Municipal
Administrator on the basis of his or her administrative abilities,
with special emphasis on the experience, education and training that
said person has in the area of governmental affairs. The Administrator
may hold any other nonelected position in the Borough.
The Municipal Administrator shall be under the supervision and
control of each member of the Board of Commissioners as it shall relate
to the departments directly under their control, and in those instances
where applicable, under the supervision and direction of the Board
of Commissioners of the Borough of Longport. The Administrator's powers,
duties and responsibilities pertaining thereto shall include, but
are not limited to, the following:
A.
To serve as the principal administrative officer representing the
Borough Commission and supervising the daily business activities of
the Borough. The Administrator shall be responsible to the Borough
Commission as a whole for the proper and efficient administration
of the business affairs of the Borough. The Administrator's duties
and responsibilities shall relate to the general management of all
Borough business, excepting therefor those duties and responsibilities
conferred upon other Borough officials by state statute, other applicable
laws, rules and regulations promulgated by the state and county agencies,
decisional law or ordinances of the Borough of Longport. If the Administrator
is also the Chief Financial Officer of the Borough, he or she shall
be responsible for a sound investment program and shall report such
results to the Board of Commissioners monthly or more frequently when
directed.
B.
To supervise and coordinate the administration of all departments
and offices, under the direction of, and consultation with, the Mayor
and Commissioners of each of the respective departments. Each department
head will act under the direct supervision of the Administrator and
will be directly responsible to him or her.
C.
To represent the Borough, when directed by the Commissioners, in
its relations with federal, state and county government and to other
municipalities and to evaluate, when requested by Commissioners in
charge of various departments, the Borough's interest in contracts,
franchises and other business transactions.
D.
To study the administrative and other operations of the Borough and
make recommendations for plans and programs to meet the changing needs
of the Borough.
E.
To attend all meetings of the Board of Commissioners.
F.
To continually review and maintain the personnel policies and practices
of the Borough and recommend to the Mayor and Commissioners proposed
changes for a more efficient operation of the Borough. The Administrator
shall recommend, in writing, to the Mayor and the Commissioners the
appointment, suspension or discharge of the head of a department,
office or agency of the Borough. The Administrator shall also recommend,
in writing, to the Mayor and Commissioners the appointment, suspension
or discharge of subordinate Borough employees, provided that he or
she has first received a written recommendation from the head of the
department, office or agency.
G.
To recommend the nature, location and extent of public improvements
in conjunction with the appropriate department head and to coordinate
the execution of the same when authorized by the Mayor and Borough
Commission.
H.
To implement and enforce the policies of the Mayor and Commission
with respect to the compiling and releasing of public information.
I.
To receive from each department, office and board their annual budget
requests and to review and transmit the same, along with his or her
comments and recommendations, to the Mayor and Commission.
J.
To prepare and submit, in conjunction with the Chief Financial Officer,
to the Mayor and Commissioners before the close of the fiscal year,
or on such alternate date as shall be determined, a budget for the
next fiscal year and an explanatory budget message. In preparing the
budget, the Administrator and Chief Financial Officer shall obtain
from the head of each department, agency, board or officer estimates
of revenues and expenditures and other supporting data as requested.
The Administrator and Chief Financial Officer shall review such estimates
and may revise them before submitting the budget to the Mayor and
the Commissioners. In addition, the Administrator and Chief Financial
Officer shall prepare the temporary budget for presentation at the
first January meeting of the Board of Commissioners. The Administrator
shall consult with the Mayor, Commissioner of Revenue and the Borough
Auditor and Comptroller/Treasurer and Chief Financial Officer regarding
his or her duties mentioned herein.
K.
To maintain a continuing review with the Chief Financial Officer
of budget operations of work progress and the cost of municipal services
and report the same to the Mayor and the Commissioner of Revenue and
Finance on a monthly basis. The Administrator, in conjunction with
the Chief Financial Officer, shall be responsible for the administration
of the budget after its adoption by the Board of Commissioners and
shall assure that all expenditures are in accordance with the budget.
The Administrator, in conjunction with the Chief Financial Officer,
shall submit to the Mayor and Commissioners, as soon as possible after
the close of the fiscal year, a complete report on the financial and
administrative activities of the Borough for the preceding year.
L.
To coordinate with the Chief Financial Officer the disbursement of
all Borough funds and to ensure approval by the appropriate department
heads and to ensure approval of all purchase requisitions and purchase
orders and to further ensure approval by the appropriate department
heads of all vouchers and bills before submitting the same to the
Commission for final approval.
M.
To continually review the Borough's insurance program with the insurance
representatives for said Borough and recommend to the Commissioners
any changes or modifications to the plan of insurance in force at
that time.
N.
To assist the Borough Commission in negotiating contracts for the
Borough as authorized by and subject to the approval of the Borough
Commission. The Administrator shall attend to the letting of contracts
in due form of law and shall supervise the performance and faithful
execution of the same except insofar as such duties are expressly
imposed upon some other Borough officer by statute.
O.
To act as liaison on behalf of the Borough with all utility companies
serving any portion of the Borough to be sure that such utilities
are providing adequately for the needs of the residents of the Borough.
P.
To assure that the provisions of all franchises, leases, permits
and privileges granted by the Borough are observed.
Q.
To investigate and pursue federal aid projects and state aid programs
for which the Borough may qualify. Further, the Administrator shall
keep the Mayor and Commissioners informed of the ongoing progress
of grants secured by the Borough and how they are progressing within
said Borough. The Administrator shall pursue said projects, grants
and programs upon instruction by the governing body.
R.
To be responsible for supervision of the overall purchasing policies
of the Borough in conjunction with the Chief Financial Officer, and
to in general be responsible for setting up procedures whereby the
various purchases made by the Borough are to be followed. The Administrator
shall keep or cause to be kept an account of all purchases and shall
from time to time or when directed by the Mayor make a full written
report thereof. The Administrator may also act as the purchasing officer
of the Borough, with proper QPA certification, and purchase in accordance
with the provisions of the governing statutes and sound purchasing
practices, in order to secure all supplies and equipment of various
agencies, boards, departments and other offices of the Borough. These
purchases shall be made in conjunction with the department heads for
the various departments within the Borough of Longport along with
the representatives of the various agencies, boards and other offices
within said Borough. The Administrator shall recommend the sale of
any surplus, obsolete or unused equipment, material and supplies to
the Board of Commissioners.
S.
To require each department to maintain adequate inventory records
of all equipment and materials owned and used by the Borough and to
arrange for the disposal of all inadequate or obsolete materials when
directed to do so by the Borough Commission.
T.
To keep the Borough Commission currently informed, at least on a
monthly basis, of all matters within his or her jurisdiction by submission
of periodic reports. The Administrator shall submit an annual written
report of the work accomplished at the request of the Commission for
the benefit of the public. The Administrator shall submit such other
reports as the Mayor or Commissioners request and make recommendations
to them as he or she deems necessary.
U.
To maintain personnel files and records and maintain a description
of all jobs and pay scales in conjunction with the Human Resource
Officer. The Administrator shall receive copies of all general and
official correspondence addressed to the Borough of Longport and see
that they are referred to the appropriate official or department for
disposition and reply. He or she shall set up master files and ensure
that there is an up-to-date and coordinated filing system for all
Borough departments, offices and boards.
V.
To assign office space, furniture and facilities among and within
departments.
W.
To maintain a liaison with the Longport Board of Education and Longport
Public Library.
X.
To perform such other duties as may be assigned to him or her from
time to time by the Mayor and/or members of the Board of Commissioners.
[Amended 2-15-2023 by Ord. No. 2023-03]
The Municipal Administrator shall devote on a part-time basis
no more than an average of 32 hours per week to the interests of the
Borough. The position is hourly, and, therefore, his or her hours
may include, but may not be limited to, 9:00 a.m. to 4:30 p.m., Monday
through Friday, as determined by the Mayor, which may include Commission
meetings and workshop meetings. The Borough Commission reserves the
right at any time to set additional hours for the Administrator by
resolution.
Pursuant to N.J.S.A. 40A:9-136, this article shall permit the
person appointed as Municipal Administrator to be someone other than
a resident of the municipality of the Borough of Longport, New Jersey.
The hourly rate for the position of Administrator shall be determined
periodically by the Board of Commissioners and included in the annual
salary ordinances to fix salaries and wages of officers and employees
of the Borough of Longport.
Nothing in this article shall derogate from or authorize the
Municipal Administrator to exercise the powers and duties of the elected
officials of the Borough of Longport. Also, nothing in this article
shall derogate from or authorize the Municipal Administrator to exercise
the powers and duties of the appointed officials of the Borough of
Longport to the extent specifically reserved to the appointed officials
by state statute, other applicable laws, rules and regulations promulgated
by the state and county agencies, decisional law or ordinances of
the Borough of Longport not repealed hereby.
