[1982 Code, Ch. II, § 1]
All boards, committees, commissions or trustees, shall hold
a regular meeting at least once each month and shall keep records
exactly and in detail of all motions made, votes passed and business
transacted at each such meeting. All such records shall be kept in
a bound book of standard form. The books in which records of meetings
are currently made shall be kept in their respective places in the
City offices of the board whose records they are, and shall not be
removed therefrom. The books shall, unless otherwise provided by law,
be open to public inspection at any reasonable time, but shall remain
during such inspection under supervision of the officer, board, committee,
commission or trustee having custody thereof. When any record book
is completely filled and a new book of records begun, the completed
volume shall within a reasonable time, at least within a year, be
filed with the City Clerk for safe keeping and permanent record.
[1982 Code, Ch. II, § 2]
(A)
All boards, officers, commissions, committees, boards of trustees
or departments which adopt or promulgate rules or regulations or have
heretofore adopted or promulgated the same, shall forthwith file a
copy thereof with the City Clerk for a permanent record.
(B)
Whenever there are additions to or amendments of any rules and regulations,
the board, officer, commissioner, committee, board of trustees or
department responsible therefor shall file with the City Clerk a new
and complete copy of the rules and regulations in substitution for
the copy already on file.
[1982 Code, Ch. II, §§ 3 — 4]
(A)
On or before March 15 each year, all officers of the City and the
boards, committees, commissions and trustees referred to in the preceding
section and the Superintendent of the Department of Public Works including
report of the City Engineer, shall make a report to the City of the
work done and business transacted in their respective department during
the fiscal year of the City last preceding. The reports shall be made
by filing the original thereof with the City Manager prior to March
15 in the year which it is made and at the same time a copy thereof
with the City Clerk for a permanent record. All reports shall be made
on paper 8 1/2 inches wide and 11 inches long.
(B)
The annual printed reports of the officers of the City shall be made
and published by the City Manager. It shall include the Auditor's
report showing in detail all moneys received into and paid out of
the City Treasury in the fiscal year last preceding and such other
matters as are required by law to be contained therein, or as may
be inserted by the City Manager under the discretion granted him or
her by law. The reports shall be completed and a copy, after being
completed, be delivered via mailing or other expeditious means to
all City Council Members and department heads. Copies shall be made
available at the City Clerk's office.
[1982 Code, Ch. II, § 5]
All correspondence between officers or departments of the City
and all reports and other instruments to be filed for record shall
be on paper 8 1/2 inches wide and 11 inches long.
[1982 Code, Ch. II, § 6]
In addition to the duties fixed in this code, all officers,
boards, committees and commissions shall have the duties imposed upon
them by law by virtue of their office.
[1982 Code, Ch. III, § 10]
No City officer or member of any board or committee chosen by
the City, or any agent of any such officer, board or committee, shall
have any pecuniary interest in any contract agreement, sale, bargain
or the settlement of any claim by or against the City made or approved
on behalf of the City by himself or herself or any board or committee
of which he or she is a member or for which he or she may act as agent
and no such officer, member or agent shall represent a claimant or
defendant in any legal proceeding, civil or criminal, by or against
the City or any of its officers or agents acting in their official
capacities. No officer, member or agent shall represent a defendant
in any criminal proceeding instituted by a member of the Police Department
for the prosecution of a crime committed within the jurisdiction of
such department or for any violation of this code.
