[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
All petitions for information shall be in writing and directed
to the Tribal Department Manager that is the custodian of the information.
The requested information must be described with specificity by listing
the actual or approximate date of the document or documents and the
type of document requested e.g., resolutions, motions, letter determination,
minutes, or similar documents generated in the course of tribal public
business.
[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
The Tribal Department Manager shall determine, in consultation
with the Tribal Manager and the GTB Legal Department, whether the
requested information is privileged or confidential information subject
to federal tribal, or state law non-disclosure rules. If the Department
Manager and the GTB Legal Department determine that the information
is subject to non-disclosure, then the Department Manager shall notify
the petitioner that the information is subject to rules of non-disclosure.
The Department Manager shall list with specificity the federal, tribal
or state law that governs the non-disclosure in the denial of the
release of information to the petitioner.
[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
If the petition for information is subject to disclosure, then
the custodian of records shall respond to the petition within 10 business
days. If the record is a public governance document, then there shall
be no charge for the requested information. If the record is not a
public governance document, then the petitioner shall be charged a
reasonable amount, reflecting the time and copy charges for the requested
information, for access to the information.
[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
If the petitioner is requesting access to the records room or
document repository to generally review the records, then the Tribal
Department Manager shall generate a sign-in and sign-out sheet to
ensure that the integrity and security of the records are maintained
in accord with the substantive governing federal, state, or tribal
law. The Tribal Department Manager shall make a segregation of the
records to ensure that matters governed by federal, state, or tribal
confidentiality laws are followed. The Tribal Department Manager shall
provide the petitioner a list of all segregated records and the legal
rationale for the segregation.
[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
The person or tribal program subject to the release of information
shall be notified that a citizen/member of the Tribe by name (petitioner)
has requested the release of information in the control of the Tribe
concerning the person or tribal program. Information released to the
petitioner shall also be provided to the person or tribal program
that is the subject of the release of information. The person or tribal
program shall be granted an opportunity to object to the release of
information. The objection must be framed in terms of federal, tribal,
or state law and must state with factual specificity the grounds for
the objection.
[History: Tribal Act #05-23.1545, enacted by Tribal Council
on May 5, 2005.]
The Grand Traverse Band reserves the right to redact information
that may tend to compromise the safety, security and peace of Grand
Traverse Band communities or individual members of the Band prior
to disclosure to any member/citizen of the Tribe.