[Ord. No. 19-1994]
The Clerk shall be appointed by the Borough Council for a term of three years. For the purposes of tenure, the term of Borough Clerk shall be deemed to have begun as of the actual date upon which a person serving as Borough Clerk is appointed. In the event of a vacancy in the office of the Borough Clerk, an appointment shall be made for a new term and not for the unexpired term. A reappointment of an incumbent Borough Clerk made within 60 days following the expiration of the prior term shall not be considered to be a new appointment, and the effective date of the reappointment shall date back to the date of expiration of the initial term of the appointment. The Borough Council shall appoint a person to a three-year term as Borough Clerk within six months after the previous Borough Clerk has resigned or the office has otherwise become vacant, the Borough Council may appoint a person to serve as acting Borough Clerk for a period of not more than six months.
[Ord. No. 19-1994]
The Borough Clerk shall serve as Secretary to and Clerk of the Council, shall attend all meetings of the Council and shall keep the minutes of the meetings of the Council.
[Ord. No. 19-1994]
A. 
The Clerk shall retain the original copies of all ordinances in books to be provided for that purpose. After each ordinance, the Clerk shall record and certify the proof of publication thereof as required by law. Each ordinance so retained shall be signed by the Mayor and the Clerk, who shall attest that it was duly adopted upon a date stated; when so signed, the copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to record, sign or certify shall not impair or affect the validity of any ordinance which has been duly adopted.
B. 
At the close of each year, the Clerk, with the advice and assistance of the Borough Attorney, shall bind, compile or codify all the ordinances or true copies thereof which then remain in force and effect. The Clerk shall also properly index the record books, compilation or codification of ordinances.
C. 
The Clerk shall retain original copies of all resolutions adopted by the governing body. Each resolution so retained shall be certified by the Clerk that it was duly adopted on a date stated; when so certified, said copy shall be deemed to be a public record of the resolution. Any omission by the Clerk to certify the resolution shall not impair or affect the validity of any resolution which has been duly adopted.
[Ord. No. 19-1994]
The Clerk shall serve as coordinator and records manager responsible for implementing local archives and records retention programs as mandated pursuant to New Jersey Statutes Title 47.
[Ord. No. 19-1994]
The Clerk shall be the custodian of the Municipal Seal and shall cause the Seal to be affixed to instruments and writings when authorized by ordinance or resolution of the Council, or when necessary to exemplify any document on record in the Clerk's office, or to certify any act or paper which from the records in the Clerk's office appears to be a public act of the Borough or a public document. The Clerk shall not affix the Seal, or cause or permit it to be affixed, to any other instrument, writing or other paper unless required by law or ordinance.
[Ord. No. 19-1994]
The Clerk, subject to the supervision of the Council, shall:
A. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except the Clerk's own bond, which shall be placed in the custody of the Treasurer; all insurance policies upon or with respect to risks insured for the benefit of the Borough, or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Borough may be a party.
B. 
Be the depository for and custodian of all performance bonds running to the Borough as obligee or any other form of security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Borough.
C. 
Have custody of all leases of property owned by the Borough.
D. 
Report to the Borough Council annually, at such time as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance and the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
[Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. 1-8)]
[Ord. No. 19-1994]
No rule or general regulation made by any department, officer, agency or authority of the Borough, except such as relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Borough Clerk. The Clerk shall maintain a current compilation of such rules and regulations, which shall be available for public inspection during business hours.
[Ord. No. 19-1994]
In addition to such other functions, powers and duties as may be prescribed by ordinance and subject to the supervision and direction of the Mayor and Borough Council, the Clerk shall:
A. 
Serve as the Chief Administrative Officer and Chief Registrar in all elections held in the municipality, subject to the requirements of Title 19 of the Revised Statutes of New Jersey.
B. 
Administer the provisions of Borough ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
C. 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated by the Mayor and Council.
[Ord. No. 19-1994]
The Borough shall provide the Borough Clerk with defense and indemnification, to the extent permitted by N.J.S.A. 40A:9-133, of any action or legal proceeding arising out of and directly related to the Borough Clerk's lawful exercise of authority in furtherance of the Clerk's official duties.