[R.O. 2008 § 115.090; Ord. No. 115 § 1, 9-28-2015]
The Board of Aldermen shall elect a City Clerk who shall be hired pursuant to the Personnel Code[1] of the City of Pevely and shall be an employee of the City. The City Clerk shall be the Chief Administrative Assistant to the City Administrator and shall report directly to the City Administrator or to the Mayor in the City Administrator's absence. The City Clerk is a supervisory position and is second only to the City Administrator. In the City Administrator absence, the City Clerk shall assume the duties of the City Administrator with the same authority as prescribed by ordinance.
[1]
Editor's Note: Personnel policy and employment benefits are on file in the City office.
[R.O. 2008 § 115.095; R.O. 2004 § 110.040; CC 1990 § 110.040; Ord. No. 260 § 2, 12-28-1976; Ord. No. 381 §§ 1 — 3, 5-28-1980; Ord. No. 521 § 1, 8-15-1983; Ord. No. 115 § 1, 9-28-2015]
A. 
The City Clerk shall have such ministerial duties as are imposed by Statute or by ordinance, and shall specifically have, but not be limited to, the following duties:
1. 
Board Of Aldermen Meetings. The City Clerk shall attend all meetings of the Board of Aldermen and shall be responsible for taking and recording minutes of the proceedings, and shall maintain a computer record thereof. The City Clerk shall have a working knowledge of Roberts Rules of Order.
2. 
Agenda Packet Preparation. The City Clerk shall be responsible for the preparation of packets of materials for the agenda for each meeting of the Board of Aldermen, as directed by the City Administrator. This includes putting copies of all relevant materials in each participant's packet, including Mayor, Board of Aldermen, treasurer, and administrator; sending the City Attorney information that pertains to legal issues; faxing the agenda to the news media; preparation of information for department heads; and ensuring delivery of packets.
3. 
Ordinances. The City Clerk shall manage and maintain all records, ordinances, and the municipal seal; provide certified copies of required legal papers to courts; provide information to the Board of Aldermen and citizens as requested; sign all checks issued by the City which are counter signed by the authorized signatories pursuant to ordinance.
4. 
City Licenses. The City Clerk shall provide applications for each license; check for conformance with applicable ordinances and statutes; receive payment for each license; issue licenses; record transactions in the appropriate location; issue reports to the Board of Aldermen as part of monthly financial statements.
5. 
Election Administration. The City Clerk shall oversee elections in the City, as follows: Coordinate voter registration, keeping a copy of the record and sending a copy thereof to the County; ensure that the City follows correct election procedures; prepare sample ballots to be forwarded to the County; Certify the election to the County Clerk.
6. 
Grants Administration. The City Clerk shall be responsible for assisting the City Administrator with preparation of applications, filing reporting paperwork, and maintenance of case files.
7. 
Safety/Loss Prevention Coordinator. The City Clerk shall act as the Safety/Loss Prevention Coordinator for the City, by ensuring that the City operates under standards set by Missouri's Intergovernmental Risk Management Association (MIRMA); ensuring compliance with current MIRMA standards; setting the agenda for quarterly safety meetings with safety commission; assisting the City Administrator in hosting an annual safety evaluations by MIRMA; ensuring City compliance with MIRMA recommendations regarding spot inspections and annual evaluations; attending safety meetings and trainings; and completing appropriate paperwork regarding safety related issues.
8. 
Bids For City Departments. The City Clerk shall coordinate with the City Administrator on the bidding process for City departments, and shall contact all vendors maintained on the vendor list; advertise for bids when directed; forward recommendations to the appropriate department head; serve as bid opening witness; prepare bid tabulation for circulation; prepare ordinance for contract; and notify both successful and unsuccessful vendors.
9. 
Insurance Claims. The City Clerk shall handle all insurance claims for the City, by obtaining reports from the appropriate department and citizens; contacting MIRMA regarding incidents; submitting claims to MIRMA; creating and maintaining case files and maintaining contact with citizens until claim is finalized.
10. 
Supervision. The Clerk shall supervise the work of office employees.
11. 
Statutory And Ordinance Compliance. The City Clerk shall perform all duties required by State Statute and local ordinances.
12. 
Other Duties. The Clerk shall perform all other duties as directed by the City Administrator.
B. 
The City Clerk shall have a rate of pay as set by the Board of Aldermen. All salary increases shall be negotiated by the Board of Aldermen for budget preparation for the following fiscal year. The City Clerk shall be subject to the Personnel Code regarding fringe benefits.[1]
[1]
Editor's Note: Personnel policy and employment benefits are on file in the City office.
[R.O. 2008 § 115.097; R.O. 2004 § 110.050; Ord. No. 260 § 2, 12-28-1976; Ord. No. 610 §§ 1 — 4, 1-5-1987; Ord. No. 115 § 1, 9-28-2015]
A. 
The Deputy City Clerk shall be an employee of the City and shall be hired pursuant to the Personnel Code of the Municipal Code of the City of Pevely.[1]
[1]
Editor's Note: Personnel policy and employment benefits are on file in the City office.
B. 
The Deputy City Clerk shall assist the City Clerk in the performance of the Clerk's duties and in all matters the City Clerk deems necessary to the efficient execution of City business. The Deputy City Clerk shall assume the duties of the City Clerk in the absence of the City Clerk, but shall not audit any of the City's books.
C. 
The Deputy City Clerk shall be covered by the fringe benefit plan adopted by the Board of Aldermen.
D. 
The Deputy City Clerk shall work a five (5) day, forty-hour week and receive a rate of pay as set by the Board of Aldermen and increases in pay shall be at the discretion of said Board of Aldermen.