(A) 
The Records Management Officer, in cooperation with department heads, shall prepare records control schedules on a department by department basis listing all records created or received by the department and the retention period for each record. Records control schedules shall also contain such other information regarding the disposition of municipal records as the records management plan may require.
(B) 
Each records control schedule shall be monitored and amended as needed by the Records Management Officer on a regular basis to ensure that it is in compliance with records retention schedules issued by the state and that it continues to reflect the record keeping procedures and needs of the department and the records management program of the city.
(C) 
Before its adoption, a records control schedule or amended schedule must be:
(1) 
Submitted to and accepted for filing by the Director and Librarian of the Texas State Library as provided by state law, if a schedule is not accepted for filing, the schedule shall be amended, made acceptable for filing, and resubmitted to the Director and Librarian.
(2) 
Approved by the City Council.
(Ordinance 314-90-03-13, passed 3-13-90)
(A) 
A record whose retention period has expired on a records control schedule shall be destroyed, subject to division (B), below, unless an open records request is pending on the record, the subject matter of the record is pertinent to a pending law suit, or the department head requests in writing to the Records Management Officer that the record be retained for an additional period.
(B) 
Prior to the destruction of a record under an approved records control schedule, authorization for the destruction must be obtained by the Records Management Officer from the City Council.
(Ordinance 314-90-03-13, passed 3-13-90)
A record that has not yet been listed on an approved records control schedule may be destroyed if its destruction has been approved in the same manner as a record destroyed under an approved schedule and the Records Management Officer has submitted to and received back from the Director and Librarian of the Texas State Library an approved destruction authorization request.
(Ordinance 314-90-03-13, passed 3-13-90)
A records center, developed pursuant to the plan required by § 34.31, above, shall be under the direct control and supervision of the Records Management Officer. Policies and procedures regulating the operations and use of the records center shall be contained in the records management plan developed under § 34.31.
(Ordinance 314-90-03-13, passed 3-13-90)