(a) 
The hotel/motel tax revenue oversight board shall consist of eight (8) members divided into two categories; standing members and at-large members.
(1) 
Standing Members.
(A) 
The following members are standing members:
(i) 
Mayor pro tem;
(ii) 
Two (2) members consisting of a hotel or motel owner and/or management each to be appointed by the city council;
(iii) 
The city’s recreation director;
(iv) 
The executive director of the city’s area chamber of commerce.
(B) 
Any standing member who shall cease to be eligible to be a board member because such member no longer possesses one of the above stated positions shall immediately resign or be subject to removal by the city council.
(2) 
At-Large Members.
(A) 
The following members are at-large members: Three (3) citizens from the city.
(B) 
The at-large members shall consist of citizens of the city who are not current officers or members of the boards already represented as standing members and shall be appointed by the city council for a term of three (3) staggering years.
(C) 
At-large members may be removed by the city council as follows:
(i) 
If a member misses 2 meetings during a calendar year.
(ii) 
With or without cause by a majority vote of all members of the council.
(D) 
Any at-large member who becomes a member/officer of a board represented as a standing member shall cease to be eligible as an at-large board member and shall immediately resign and shall be replaced by the city council.
(b) 
Vacancies shall be filled for the unexpired term of any member whose place becomes vacant for any cause in the same manner as the original appointment was made. Each member reappointed or each new appointee, except those appointed to fill an unexpired term, shall serve for a full term of three (3) years unless removed as herein provided. The at-large members shall not serve more than two terms in succession and until their successors have been appointed by the city council. Nothing prohibits a past at-large member from serving on the board again after the lapse of one (1) year.
(c) 
All members of the board shall attend a hotel/motel occupancy tax training within sixty (60) days of the date of appointment to the board. The city secretary will notify the members of the day, time, and location of the required meeting.
(Ordinance 2048 adopted 2/20/14)
The mayor pro tem shall serve as the chairman of the board. Meetings of the board shall be held on a quarterly basis as follows: Third Monday in November, Third Monday in February, Third Monday in May, and Third Monday in August. All meetings of the board shall be open to the public following the posting of an agenda in accordance with chapter 551 of the Texas Government Code (The Texas Open Meetings Act). The board shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicate such fact.
(Ordinance 2048 adopted 2/20/14)
The board shall have the authority to administer funds received by the city pursuant to chapter 351 of the Texas Tax Code with the exception of funds otherwise expended by the city council pursuant to a contract with a third party or otherwise. All funds under the control of the board shall be administered in accordance with chapter 351 of the Texas Tax Code. The board is hereby authorized to expend up to two thousand and no/100 dollars ($2,000.00) without the approval of the city council so long as such expenditures are in accordance with the city budget approved by the city council. All expenditures in excess of two thousand and no/100 dollars ($2,000.00) shall be presented to the city council for their consideration. The maximum amount allotted per event is five thousand and no/100 dollars ($5,000.00).
(Ordinance 2048 adopted 2/20/14)
(a) 
All funds administered by the board shall be held by the city and all disbursements shall be signed by the city manager and the city secretary. All funds administered by the board shall be audited each year as a part of the city’s comprehensive annual financial audit.
(b) 
The mayor pro tem shall present to the city council the compliance report of all events approved for funding by the hotel/motel occupancy tax revenue oversight board at the second council meeting of the month following the board’s quarterly meeting.
(Ordinance 2048 adopted 2/20/14)