All documents, papers, letters, books, maps, photographs, sound
or video record recordings, microfilm, magnetic tape, electronic media,
or other information recording media, regardless of physical form
or characteristic and regardless of whether public access to it is
open or restricted under the laws of the state, created or received
by the town or any of the officers or employees pursuant to law or
in the transaction of public business are hereby declared to be the
records of the town and shall be created, maintained, and disposed
of in accordance with the provisions of this article or procedures
authorized by it and in no other manner.
(Ordinance 10-07 adopted 9/7/10)
All records as defined in Section 1.701 of this plan are hereby
declared to be the property of the town. No official or employee of
the town has, by virtue of his or her position, any personal or property
right to such records even though he or she may have developed or
compiled them. The unauthorized destruction, removal from files, or
use of such records is prohibited.
(Ordinance 10-07 adopted 9/7/10)
It is hereby declared to be the policy of the town to provide
for efficient, economical, and effective controls over the creation,
distribution, organization, maintenance, use, and disposition of all
records of this office through a comprehensive system of integrated
procedures for the management of records from their creation to their
ultimate disposition, consistent with the requirements of the Local
Government Records Act and accepted records management practice.
(Ordinance 10-07 adopted 9/7/10)
The town secretary will serve as records management officer
for the town as provided by law and will ensure that the maintenance,
destruction, electronic storage, or other disposition of the records
of this office are carried out in accordance with the requirements
of the Local government Records Act.
(Ordinance 10-07 adopted 9/7/10)
Appropriate records control schedules issued by the state library
and archives commission shall be adopted by the records management
officer for use in the town, as provided by law. Any destruction of
records of the town will be in accordance with these schedules and
the Local Government Records Act.
(Ordinance 10-07 adopted 9/7/10)
