In accordance with V.T.C.A., Business and Commerce Code section 3.506, the city does hereby adopt the provisions thereof in that a fee, as set forth in appendix A of this code, will be charged on any return of a dishonored check given in payment to the city.
(1988 Code, ch. 1, sec. 16.00; Ordinance 1989-04, adopted 3/14/89; 2010 Code, sec. 2-135)
There shall be department head approval on all purchases less than $500.00. The department head is responsible for forwarding the information necessary to process payment to the accounts payable clerk. This will include the vendor’s name and address, W-9 if the vendor is new, proper supporting documentation, and general ledger account to be charged. The department head should review the department’s budget line items to ensure that funds are available.
(Ordinance 2000-03, sec. 1, adopted 3/28/00; 2010 Code, sec. 2-154)
There shall be department head and finance director approval on all purchases of $500.00 to less than $3,000.00 prior to purchase. The purchase requisition should include a minimum of three quotes that may be obtained orally or in writing. The department head is still responsible for ensuring that the purchase requisition is completed accurately and budgeted funds are available. The requisition should be forwarded to the accounts payable clerk for payment processing.
(Ordinance 2000-03, sec. 2, adopted 3/28/00; 2010 Code, sec. 2-155)
There shall be department head, finance director and city manager approval on all purchases of $3,000.00 to less than $25,000.00 prior to purchase. Three quotes should be obtained in writing. The department head should verify that budgeted funds are available and complete the purchase requisition accordingly. The requisition should be forwarded to the accounts payable clerk for payment processing.
(Ordinance 2000-03, sec. 3, adopted 3/28/00; 2010 Code, sec. 2-156)
The city manager shall be granted the general authority to approve change orders involving a decrease or increase of less than $15,000.00 as long as funds are budgeted for such purpose and as long as the city council is informed of changes in excess of $3,000.00 within 30 days.
(Ordinance 2000-03, sec. 4, adopted 3/28/00; 2010 Code, sec. 2-157)
The city manager shall be granted discretionary authority to make certain line item modifications in a departmental budget within the following parameters:
(1) 
With the exception of capital purchases, line item expenditures within a department may be modified as required upon approval of the city manager.
(2) 
Capital purchases not previously authorized during the budget process require city council approval even if funds are available within departmental funding.
(3) 
Line item changes authorized by the city manager cannot result in the total expenditures of a department exceeding the amount of budget authority granted for that department by the city council. Only the city council has the authority to increase the department total budget authority.
(4) 
Any expenditure that would cause the departmental authorization to be exceeded must receive prior approval by the city council in the form of a budget amendment.
(Ordinance 2000-03, sec. 5, adopted 3/28/00; 2010 Code, sec. 2-158)
The director of finance be charged with preparing a written policies and procedures manual that addresses the day-to-day administrative processes of the city’s purchasing program as governed by the guidelines established by the city council in this division.
(Ordinance 2000-03, sec. 6, adopted 3/28/00; 2010 Code, sec. 2-159)