[1]
Editor's note—An amendment approved at election Nov. 5, 2013, repealed former § 67 of the Charter which pertained to department of finance director and derived from the original Charter as amended by the election of May 2, 1998.
(El. of 5-2-1998; El. of 11-5-2013)
The city manager may delegate some or all of the financial administrative duties but shall maintain supervisory authority over all functions. The city manager shall have charge of the administration of the financial affairs of the city and to that end shall have authority and responsibility for the performance of the following duties:
(1) 
Supervise and be responsible for the disbursement of monies and have control over expenditures to ensure that budget appropriations are not exceeded.
(2) 
Maintain a general accounting system for the city government.
(3) 
Exercise financial budgetary control for the city government.
(4) 
Keep separate accounts for the items of appropriation contained in the city budget, each of which accounts shall show the amount of the appropriation, the amount paid from the account, the unpaid obligations against it, and the unencumbered balance.
(5) 
Require reports of receipts and disbursements from each receiving and spending agency of city government to be made daily or at such intervals as the city manager determines to be expedient.
(6) 
Submit to the city council, periodically or as requested by the city council, a statement of all receipts and disbursements in sufficient detail to show the exact financial condition of the city.
(7) 
Prepare, as of the end of each fiscal year, a complete financial statement and report.
(8) 
Collect all revenues of the city.
(9) 
Have custody of all public funds belonging to or under the control of the city and deposit all funds in the depository or depositories designated by the city council, subject to the requirements of law.
(10) 
Have custody of all investments and invested funds of the city government, or in possession of the city in a fiduciary capacity, and have the safekeeping of all bonds and notes of the city and the receipt and delivery of city bonds and notes for transfer, registration, or exchange.
(11) 
Supervise and be responsible for the purchase, receiving, storage and distribution of all supplies, materials, equipment and other articles.
(12) 
Ensure policies are in place for the expenditure of funds.
(13) 
Supervise and be responsible for the sale or disposal of surplus or obsolete supplies, materials and equipment belonging to the city.
(El. of 5-2-1998; El. of 11-5-2013)
The city manager may transfer appropriations within a fund consistent with city council policy. Appropriation changes between funds can only be done through ordinance.
(El. of 5-2-1998; El. of 11-5-2013)
The city manager is responsible for ensuring supervision of the following functions:
(1) 
Creation of standardized forms of receipts, vouchers, bills, and claims to be used.
(2) 
Examination and approval of all contracts, orders, and other documents by which the city incurs financial obligations.
(3) 
Examination and approval before payment of bills, invoices, payrolls, and other evidences of claims, demands, or charges against the city and when necessary, consultation with the city attorney to determine the legality of claims, demands, or charges.
(4) 
Inspection of any accounts or records of financial transactions which may be maintained by the city apart from the accounts kept in the office of the director of finance.
(El. of 5-2-1998; El. of 11-5-2013)
Appropriations that have not been expended or lawfully encumbered at the end of the fiscal year shall lapse. Lawful encumbrances will be added to the adopted budget.
(El. of 5-2-1998; El. of 11-5-2013)
Fees received by an employee acting in an official capacity for the city shall belong to the city and shall be promptly submitted to the department of finance.
(El. of 8-13-1977; El. of 8-9-1980; El. of 5-2-1998; El. of 11-5-2013)
(a) 
Approval by city manager.
The city manager shall have the authority to approve purchases for goods, services and public improvements up to the maximum authorized by state law. The City Council may establish city purchasing authority for the city manager at an amount lower than authorized by state law.
(b) 
Contracts.
Contracts are required when state law requires compliance with state procurement laws. The city manager may sign contracts up to the maximum dollar amount allowed by state law or a lower maximum as directed by the city council.
(c) 
Procurement.
Before the city may enter into a contract for goods, services or public improvements or approve alterations in an existing contract, the city shall comply with the requirements of state law. The city manager shall adopt procedures to assure competition for contracts that do not require formal bidding under state law.
(d) 
No bids received.
If state law requires compliance with procurement laws, and after formally requesting bids or proposals on two separate occasions, if the city fails to receive any valid bids or proposals, the city council is authorized to make the purchase without the use of bids or proposals; provided, that it follows specifications used in the failed bid or proposal offerings.
[1]
Editor's note—An amendment approved at election Nov. 5, 2013, repealed former § 75 of the Charter which pertained to contracts for public improvements and derived from the original Charter as amended by the election of Aug. 9, 1980; election of May 2, 1998.
(El. of 5-2-1998)
The city manager shall adopt and implement an accounting and inventory system and procedures, using advances in technology, for the control of the acquisition and use by city departments and offices of supplies, materials, equipment, and contractual services. The system and procedures must assure a sufficient unencumbered budgeted balance is available to pay for purchases and must maintain rigid control of supplies, materials, and equipment used by the city.
(El. of 5-2-1998)
Within a fiscal year, in anticipation of the collection of property taxes for the year, the city council may by resolution authorize the borrowing of money by the issuance of negotiable notes of the city. The total of these outstanding notes shall never at any one time be in excess of 25 percent of the balance of anticipated but uncollected taxes for the fiscal year in which issued, plus unappropriated delinquent taxes for previous years. A note issued pursuant to this section shall be designated "tax anticipation note for the year _____" (stating the budget year). Tax anticipation notes shall mature and be payable not later than the end of the fiscal year in which the original notes are issued, and shall be paid only out of taxes levied for that year.
(El. of 5-2-1998; El. of 5-4-2019)
Within a fiscal year, in anticipation of the collection or receipt of other revenues of that budget year, the city council may by resolution authorize the borrowing of money by the issuance of negotiable notes of the city. A note issued pursuant to this section shall be designated as "special revenue note for the year _____" (stating the budget year). These notes may be renewed from time to time, but shall mature and be payable not later than the end of the fiscal year in which the original notes were issued.
(El. of 5-2-1998)
Upon approval by the city council, notes issued pursuant to this article may be sold at private sale by the director of finance, based upon market conditions, without previous advertisement.
[1]
Editor's note—An amendment approved at election Nov. 5, 2013, repealed former § 80A of the Charter which pertained to lease-purchase obligations and derived from the original Charter as amended by the election of Aug. 14, 1982; election of May 2, 1998.