(a)
The
treasurer’s office shall be the division of the legislative
branch of the city primarily responsible for the financial matters
of the city.
(b)
The
treasurer’s office shall be responsible for the financial services
of the city including the safekeeping of all city funds; the billing
and collection of enterprise related activities; and the storage,
retrieval and dissemination of all records related to the financial
matters of the city.
(c)
In
the absence of the treasurer, the city secretary shall serve as the
acting treasurer.
(2013 Code, sec. 3.2.10.1)
(a)
The
city council shall nominate and, by majority vote, select a qualified
candidate to fill a vacancy in the office of treasurer.
(b)
The
term of office for the treasurer shall be at the discretion of the
city council.
(c)
During
such times as the office of treasurer becomes vacant, the city secretary
shall serve as the acting treasurer until the city council shall convene
to approve a new treasurer. The acting treasurer shall answer to the
city council in legislative matters.
(2013 Code, sec. 3.2.10.2)
(a)
The
term of employment for the treasurer shall be at the discretion of
the city council.
(b)
The
compensation for the treasurer shall be as determined by the city
council. Such compensation shall be reviewed annually by the city
council.
(c)
All
contracts or amendments to contracts with the treasurer shall be adopted
by ordinance and each contract shall be made law by incorporation
into the adopting ordinance.
(1)
The city shall be obligated to, or bound by, any other condition
set forth in the treasurer contract or the adopting ordinance.
(2)
In the event of any conflict between the terms, conditions and provisions
of the treasurer agreement and this Code of Ordinances, the applicable
laws and authorities, or city ordinances, then, unless otherwise prohibited
by law, the terms of the treasurer agreement shall take precedence
over the contrary provisions of this Code of Ordinances, the applicable
laws and authorities, or city ordinances during the term of the treasurer
agreement.
(2013 Code, sec. 3.2.10.3)
(a)
The
treasurer, subject to limitations defined in resolutions and ordinances
of the city and state statutes, shall be the treasurer for the city,
responsible directly to the city council for the proper administration
and management of his/her duties, pursuant to the statutes of the
state and the ordinances of the city, and the resolutions, board motions
and directives of the city council.
(b)
The
treasurer shall have all the power, authority and duties assigned
to him/her by state law, the Code of Ordinances and other ordinances
of the city.
(c)
The
treasurer shall have discretionary authority and responsibility to
draw all warrants on the treasury, countersign the warrants, and keep,
in a record provided for that purpose, an accurate account of the
warrants.
(d)
The
treasurer shall have discretionary authority to manage the treasurer’s
office for the city in order to carry out directives of the city council.
(e)
The
treasurer shall receive and securely keep all money belonging to the
municipality.
(f)
The
treasurer shall make all payments on the order of the mayor, attested
by the city secretary of the municipality under the seal of the municipality.
(g)
The
treasurer may not pay an order unless the face of the order shows
that the governing body directed the issuance of the order and shows
the purpose for which it is issued. For the purposes of this subsection,
an adopted budget allowing for the expense shall serve as the order
required by this subsection for all purchases made subsequent to that
budget.
(h)
The
treasurer shall render to the governing body a full statement of the
receipts and payments. The statement must be rendered at the governing
body’s first regular meeting in every quarter and at other times
as required by the governing body.
(i)
The
treasurer shall have discretionary authority to perform all other
duties required by law, ordinance, resolution, or order of the city
council as evidenced by the majority vote of the city council.
(j)
The
treasurer shall have the responsibility to attend all meetings of
the city council of the municipality when items appear on the agenda
relating to financial matters of the city.
(k)
The
treasurer shall have the responsibility for other duties and directives
of the city council, as evidenced by the majority vote of the city
council.
(l)
The
treasurer shall have the responsibility to devote all hours of work
of the treasurer to city functions and business.
(m)
The
treasurer shall have the responsibility to assist the city secretary
in preparing all notices required under any regulation or ordinance
of the municipality.
(n)
The
treasurer serves as the general accountant of the municipality and
shall keep regular accounts of the municipal receipts and disbursements.
(o)
The
treasurer shall keep each cause of receipt and disbursement separately
and under proper headings. The treasurer shall also keep separate
accounts with each person, including each officer, who has monetary
transactions with the municipality.
(p)
The
treasurer shall credit accounts allowed by proper authority and shall
specify the particular transaction to which each entry applies.
(q)
The
treasurer shall keep records of the accounts and other information
covered by this section.
(r)
The
treasurer shall track due dates and payments for all long-term debts
and inform the city council of its schedule and progress.
(s)
The
treasurer shall keep a register of bonds and bills issued by the municipality
and all evidence of debt due and payable to the municipality, noting
the relevant particulars and facts as they occur.
(t)
The
treasurer shall have the responsibility to report regularly to the
city council on the current fiscal position of the city.
(u)
The
treasurer shall have the responsibility to serve as the acting city
secretary whenever a vacancy exists in the position of city secretary.
In such times the treasurer shall have the authority and responsibility
to perform all the duties and responsibilities of the city secretary
until a qualified city secretary has been named.
(v)
The
treasurer shall have the responsibility to perform the duties and
act as the acting city secretary in such times as the city secretary
is unavailable to perform their duties.
(2013 Code, sec. 3.2.10.4)
(a)
The
treasurer shall report to and be responsible to the city council.
(b)
A
member of the city council shall serve as the liaison to the office
of treasurer.
(c)
A
member of the city council, as the liaison to the office of treasurer,
shall, subject to the review and approval of the city council, serve
as the direct supervisor of the treasurer.
(d)
A
member of the city council, as the liaison to the office of treasurer,
shall, subject to the review and approval of the city council, ensure
the treasurer receives the training, equipment and guidance necessary
to perform all of the duties of treasurer.
(e)
The
discretionary authority of a member of the city council, as the liaison
to the office of treasurer, in matters of discipline shall be limited
to the right to place the treasurer on paid administrative leave until
such time as the city council can meet to consider the disciplinary
issue.
(1)
The right to place the treasurer on paid administrative leave shall
be limited to issues for which the member of the city council, as
the liaison to the office of treasurer, has good cause that leave
is required in the best interest of the city.
(2)
A member of the city council, as the liaison to the office of treasurer,
shall bring all matters of disciplinary problems involving the treasurer
to the attention of the city council during executive session of the
next upcoming city council meeting for which the agenda has not been
set.
(f)
The
city council shall review the city treasurer’s job performance
at least once annually in May or as soon as possible thereafter, when
the city council schedules the staff reviews.
(2013 Code, sec. 3.2.10.5)
