(a) A
bill of proclamation shall be the form in which a proposed proclamation
is brought before the city council for consideration and action.
(b) Each
bill of proclamation shall be written in the same format as a proclamation.
(1) The bill shall include the name of all sponsors on the final page.
(2) Each bill of proclamation shall be marked with the words “BILL”
on each page.
(c) Each
bill of proclamation shall contain the following:
(1) The jurisdictional authority “City of Lavon, Collin County,
Texas”; followed by
(2) The word “Proclamation:” and a space to place the number;
followed by
(3) The short title of the proclamation; followed by
(4) The long title or summary of the of proclamation; followed by
(5) The foundational considerations, each preceded by the word “Whereas,”;
followed by
(6) The words “Now therefore be it Proclaimed by the City Council
of the City of Lavon:”; followed by
(7) The body of the proclamation; followed by
(8) A declaration of the effective date; followed by
(9) The words “passed and approved by the City Council of the City
of Lavon, Collin County, Texas on this” and a space for the
date; followed by
(10) A signature line for the presiding officer; followed by
(11) A signature line for the city secretary; followed by
(12) The names of each sponsor.
(2013 Code, sec. 3.6.3.1)
(a) The
mayor, any alderman or any municipal officer may sponsor a bill of
proclamation. A bill of proclamation may have multiple sponsors.
(b) The primary sponsor of the bill of proclamation shall notify the city secretary of an agenda item as is required in article
2.07.
(c) The
wording for consideration of any bill of proclamation shall be substantially
similar to: “City Council to consider and act on a Bill adopting
the Proclamation”, followed by the short title of the bill of
proclamation.
(d) Prior
to noon on the day designated as the posting date for the agenda,
the primary sponsor of each bill of proclamation shall deliver to
the city secretary an original copy to be distributed with the city
council packets.
(e) The
city secretary shall ensure a copy of the agenda and bill of proclamation
is delivered to:
(1) The mayor, in their city council packet;
(2) Each alderman, in their city council packets;
(3) The city administrator, in their city council packet;
(4) Each affected municipal officer; and
(5) Each affected department head.
(2013 Code, sec. 3.6.3.2; Ordinance
adopting 2018 Code)
(a) When
a bill of proclamation appears on the agenda for consideration and
action, the presiding officer shall call for deliberations or discussions
on the bill of proclamation when the item is reached on the agenda.
(b) Each
change to the bill of proclamation shall be done by an amendment process.
(1) Each change to the bill of proclamation shall be done by separate
amendment;
(2) Each amendment shall be done by motion and vote; and
(3) The wording for a motion to amend any bill of proclamation shall
be substantially similar to: “I move to amend the Bill by”,
followed by a statement of exact changes.
(2013 Code, sec. 3.6.3.3)
(a) At
any time prior to the adoption of a bill of proclamation as an approved
proclamation, any sponsor may withdraw from sponsorship of the bill
of proclamation.
(1) The effect of withdrawal shall be that the name of the withdrawn
sponsor shall not appear on any future drafts of the bill of proclamation
or on the final adopted proclamation as a sponsor.
(2) The withdrawal may be by written notice to the city secretary or
by declaration on the record during a city council meeting at a time
the bill of proclamation is being deliberated.
(b) At
any time prior to the adoption of a bill of proclamation as an approved
proclamation, any sponsor may join the sponsorship of the bill of
proclamation.
(1) The effect of joining the sponsorship shall be that the name of the
new sponsor shall appear on any future drafts of the bill of proclamation
and on the final adopted proclamation as a sponsor.
(2) The joining of sponsorship may be by written notice to the city secretary
or by declaration on the record during a city council meeting at a
time the bill of proclamation is being deliberated.
(c) If,
at any time during the deliberations, all sponsors withdraw from sponsorship
and no others join, the bill of proclamation shall be considered unsponsored.
(1) The presiding officer shall immediately call for a motion to continue
consideration of the unsponsored bill of proclamation.
(2) If the there is no motion or the motion fails, the presiding officer
shall call for a motion to table the bill of proclamation until it
is again sponsored.
(3) In the event a sponsor is named after the bill of proclamation was tabled, the bill of proclamation may be removed from the table in accordance with the rules in article
2.07.
(2013 Code, sec. 3.6.3.4)
(a) In
addition to the record of minutes and the audio recording, the city
secretary shall keep a record of each amendment to each bill of proclamation
and attach it to the bill of proclamation.
(b) Unless
otherwise specified by law, this record, including each draft of the
bill of proclamation submitted for consideration, shall be maintained
by the city secretary for a period of five (5) years from the date
of last action on the bill of proclamation.
(c) The
city secretary shall not include any amendments that failed.
(d) The
city secretary shall not include any changes that were made except
by the proper amendment process.
(e) Prior
to the presiding officer and the city secretary signing the final
proclamation, the city secretary shall ensure that all approved amendments
are included in the written copy of the proclamation.
(2013 Code, sec. 3.6.3.5)
(a) The
wording for a motion to approve an unamended bill of proclamation
as a final proclamation shall be substantially similar to: “I
move to approve the Proclamation” (short title of proclamation)
“as written and submitted.”
(b) The
wording for a motion to approve an amended bill of proclamation as
a final proclamation shall be substantially similar to: “I move
to approve the Proclamation” (short title of proclamation) “as
amended.”
(2013 Code, sec. 3.6.3.6)