(a) 
A bill of proclamation shall be the form in which a proposed proclamation is brought before the city council for consideration and action.
(b) 
Each bill of proclamation shall be written in the same format as a proclamation.
(1) 
The bill shall include the name of all sponsors on the final page.
(2) 
Each bill of proclamation shall be marked with the words “BILL” on each page.
(c) 
Each bill of proclamation shall contain the following:
(1) 
The jurisdictional authority “City of Lavon, Collin County, Texas”; followed by
(2) 
The word “Proclamation:” and a space to place the number; followed by
(3) 
The short title of the proclamation; followed by
(4) 
The long title or summary of the of proclamation; followed by
(5) 
The foundational considerations, each preceded by the word “Whereas,”; followed by
(6) 
The words “Now therefore be it Proclaimed by the City Council of the City of Lavon:”; followed by
(7) 
The body of the proclamation; followed by
(8) 
A declaration of the effective date; followed by
(9) 
The words “passed and approved by the City Council of the City of Lavon, Collin County, Texas on this” and a space for the date; followed by
(10) 
A signature line for the presiding officer; followed by
(11) 
A signature line for the city secretary; followed by
(12) 
The names of each sponsor.
(2013 Code, sec. 3.6.3.1)
(a) 
The mayor, any alderman or any municipal officer may sponsor a bill of proclamation. A bill of proclamation may have multiple sponsors.
(b) 
The primary sponsor of the bill of proclamation shall notify the city secretary of an agenda item as is required in article 2.07.
(c) 
The wording for consideration of any bill of proclamation shall be substantially similar to: “City Council to consider and act on a Bill adopting the Proclamation”, followed by the short title of the bill of proclamation.
(d) 
Prior to noon on the day designated as the posting date for the agenda, the primary sponsor of each bill of proclamation shall deliver to the city secretary an original copy to be distributed with the city council packets.
(e) 
The city secretary shall ensure a copy of the agenda and bill of proclamation is delivered to:
(1) 
The mayor, in their city council packet;
(2) 
Each alderman, in their city council packets;
(3) 
The city administrator, in their city council packet;
(4) 
Each affected municipal officer; and
(5) 
Each affected department head.
(2013 Code, sec. 3.6.3.2; Ordinance adopting 2018 Code)
(a) 
When a bill of proclamation appears on the agenda for consideration and action, the presiding officer shall call for deliberations or discussions on the bill of proclamation when the item is reached on the agenda.
(b) 
Each change to the bill of proclamation shall be done by an amendment process.
(1) 
Each change to the bill of proclamation shall be done by separate amendment;
(2) 
Each amendment shall be done by motion and vote; and
(3) 
The wording for a motion to amend any bill of proclamation shall be substantially similar to: “I move to amend the Bill by”, followed by a statement of exact changes.
(2013 Code, sec. 3.6.3.3)
(a) 
At any time prior to the adoption of a bill of proclamation as an approved proclamation, any sponsor may withdraw from sponsorship of the bill of proclamation.
(1) 
The effect of withdrawal shall be that the name of the withdrawn sponsor shall not appear on any future drafts of the bill of proclamation or on the final adopted proclamation as a sponsor.
(2) 
The withdrawal may be by written notice to the city secretary or by declaration on the record during a city council meeting at a time the bill of proclamation is being deliberated.
(b) 
At any time prior to the adoption of a bill of proclamation as an approved proclamation, any sponsor may join the sponsorship of the bill of proclamation.
(1) 
The effect of joining the sponsorship shall be that the name of the new sponsor shall appear on any future drafts of the bill of proclamation and on the final adopted proclamation as a sponsor.
(2) 
The joining of sponsorship may be by written notice to the city secretary or by declaration on the record during a city council meeting at a time the bill of proclamation is being deliberated.
(c) 
If, at any time during the deliberations, all sponsors withdraw from sponsorship and no others join, the bill of proclamation shall be considered unsponsored.
(1) 
The presiding officer shall immediately call for a motion to continue consideration of the unsponsored bill of proclamation.
(2) 
If the there is no motion or the motion fails, the presiding officer shall call for a motion to table the bill of proclamation until it is again sponsored.
(3) 
In the event a sponsor is named after the bill of proclamation was tabled, the bill of proclamation may be removed from the table in accordance with the rules in article 2.07.
(2013 Code, sec. 3.6.3.4)
(a) 
In addition to the record of minutes and the audio recording, the city secretary shall keep a record of each amendment to each bill of proclamation and attach it to the bill of proclamation.
(b) 
Unless otherwise specified by law, this record, including each draft of the bill of proclamation submitted for consideration, shall be maintained by the city secretary for a period of five (5) years from the date of last action on the bill of proclamation.
(c) 
The city secretary shall not include any amendments that failed.
(d) 
The city secretary shall not include any changes that were made except by the proper amendment process.
(e) 
Prior to the presiding officer and the city secretary signing the final proclamation, the city secretary shall ensure that all approved amendments are included in the written copy of the proclamation.
(2013 Code, sec. 3.6.3.5)
(a) 
The wording for a motion to approve an unamended bill of proclamation as a final proclamation shall be substantially similar to: “I move to approve the Proclamation” (short title of proclamation) “as written and submitted.”
(b) 
The wording for a motion to approve an amended bill of proclamation as a final proclamation shall be substantially similar to: “I move to approve the Proclamation” (short title of proclamation) “as amended.”
(2013 Code, sec. 3.6.3.6)