[Adopted 5-4-2022 ATM by Art.
31[1]]
As more fully described in the remainder of this Article XI, this article establishes a committee that will be responsible for creating and maintaining a rolling ten-year Capital Plan across all government entities and will ensure consistent interpretation and execution of that plan. The Committee will work in collaboration with the various government entities that propose capital expenditures. It will report on the plan to the Town Meeting and advise Town Meeting on proposed capital expenditures.
A.
There shall be a Capital Improvement and Planning Committee ("CIPC"),
which shall consist of seven voting members and the two nonvoting
ex-officio members identified below.
B.
Each voting member shall be a resident of the Town.
C.
The voting members shall be appointed by the Select Board.
D.
At no time should any elected or appointed board, committee, or commission,
have more than one representative that also is appointed to CIPC.
E.
The Town Administrator and Finance Director shall be appointed as
ex-officio members and may be nonresident Town employees. The Town
Administrator or Finance Director, after collaboration with the Select
Board as appointing authority, may recommend that another member of
the Town's finance team (Treasurer, Assessor, or accounting departments)
serve as ex-officio in their place.
A.
Voting members shall be appointed for three-year terms. The initial
appointments shall be three members for three years, two members for
two years, and two members for one year, so as to establish overlapping
terms. For subsequent appointments, the appointing authority shall
request that the CIPC review the qualifications of prospective appointees,
but the final determination of who is selected shall rest with the
appointing authority.
A.
The members shall select, from among themselves, a Chair, Vice Chair
and a Clerk.
B.
The CIPC may appoint from its own membership subcommittees and delegate
to them such of its powers as it deems expedient.
C.
All reports and recommendations of the CIPC made to the Town shall
be voted by a majority of the voting members of the CIPC, but this
shall not be construed to prevent recommendations by a minority nor
to discourage full participation by the nonvoting members.
A.
The CIPC shall have a budget or warrant article for consultants and
other expenses. It shall submit its projected expenses to the Town's
regular budget process. Any expenditures from its budget shall require
a majority vote of the CIPC, and be subject to the Town's policies
for such expenditures.
A.
Work with Town Finance Team to maintain Town's ten-year capital
plan. This will be achieved by regular meetings and discussions with
Town departments, boards, and committees that will put forward requests
for Capital Funding as part of an Annual or Special Town Meeting.
While this Committee will have no oversight of the annual operating
budget, they need to be aware and receive regular updates of the operating
budgets and other revolving or enterprise funds to ensure that capital
needs are considered in an appropriate order and timing.
B.
The CIPC shall follow any capital or other financial policies adopted
by the Town and provide regular feedback for any potential improvements
or enhancements to these policies.
A.
In the absence of a formal building committee for a specific item
contained in a capital article, CIPC will have at least one member
selected to formally collaborate with the project sponsor and regularly
report on progress. Concerns about project status, budget, or overall
management will be brought back to the full CIPC for formal discussion
and proposed action.
B.
If any elected board decides to have a separate Building Committee
for any specific project, then at least one member but not more than
two members of the CIPC shall be appointed.
A.
Prior to any Annual or Special Town Meeting, CIPC shall provide a
recommendation on any capital article to appear on the warrant. This
recommendation should be communicated to both the Select Board and
Advisory Committee.
