All documents, papers, letters, books, maps, photographs, sound
or video recordings, microfilm, magnetic tape, electronic media, or
other information recording media, regardless of physical for or characteristic
and regardless of whether public access to it is open or restricted
under the laws of the state, created or received The town or any of
its officers or employees pursuant to law or in the transaction of
public business are here declared to be the records of the town and
shall be created, maintained, and disposed of in accordance s the
provisions of this article or procedures authorized by it and in no
other manner.
(Ordinance 2002-0403-01 adopted 4/4/02)
Town records as defined in section 1.04.001 of this article is hereby declared to be the property of the town. Any town official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 2002-0403-01 adopted 4/4/02)
It is hereby declared to be the policy of the town to provide
for efficient, economical, and effective controls over the creation,
distribution, organization, maintenance, use and disposition of all
town records through a comprehensive system of integrated procedures
for the management of records from their creation to their ultimate
disposition, consistent with the requirements of the state local government
records act and accepted records management practice.
(Ordinance 2002-0403-01 adopted 4/4/02)
The town secretary will serve as records management officer
for the town as provided by law and will ensure that the maintenance,
destruction, electronic storage, or other disposition of the records
of this office are carried out in accordance with the requirements
of the local government records act.
(Ordinance 2002-0403-01 adopted 4/4/02)
Appropriate records control schedules issued by the state library
and archives commission shall be adopted by the records management
officer for use in the town, as provided by law. Any destruction of
records of the town will be in accordance with these schedules and
the local government records act.
(Ordinance 2002-0403-01 adopted 4/4/02)
