There shall be a Department of Finance, the head of which may be the City Manager who shall provide a bond with such surety and amount as the Council may require, except that such bond shall be in an amount of not less than twenty thousand ($20,000.00), the cost to be borne by the City.
The Director of the Department of Finance shall be responsible for the administration of the financial affairs of the City and to that end he or she shall have authority and shall be required to:
(a) 
Provide the estimates of revenues and expenditures for the preparation of the budget.
(b) 
Supervise and be responsible for the disbursement of all moneys and control expenditures to ensure that budget appropriations are not exceeded.
(c) 
Maintain a general accounting system for the City and each of its offices, departments and agencies; exercise financial and budgetary oversight for each office, department and agency; keep separate accounts for the items of appropriation contained in the City budget, each of which accounts show the amount of the appropriation, the amounts paid therefrom, the unpaid obligations against it and the unencumbered balance; require reports of receipts and disbursements from each receiving and spending agency of the City at such intervals as he or she may deem expedient.
(d) 
Submit to the City Manager a monthly statement of receipts and disbursements and, at the end of each fiscal year submit a complete financial statement in sufficient detail to show the financial condition of the City.
(e) 
Supervise and be responsible for the assessment of all property within the corporate limits of the City for taxation, make all special assessments for the City, prepare tax maps and give such notice of taxes and special assessments as may be required by City. (See Section 11.01.)
(f) 
Supervise and be responsible for the collection of all taxes, special assessment, license fees and other revenues of the City or for whose collection the City is responsible and accept all money receivable by the City from the State or Federal Government, or from any court, or from any office, department or agency of the City. (See Section 11.01)
(g) 
Serve as Ex-Officio City Treasurer and have custody of all public funds belonging to or under the control of the City, or any office, department or agency of the City, and have deposited daily all funds coming into his or her hands in such depository (s) as may be designated by resolution of the Council, as determined by Section (i) below.
(h) 
Have custody of all investments and invested funds of the City, or in possession of such government in a fiduciary capacity, and have the safekeeping of all bonds and notes of the City and the receipts and delivery of City bonds and notes for transfer, registration or exchange.
(i) 
Negotiate with all bank(s) located within the City of Atlanta, Texas, within thirty (30) days from October 1 of each biennium and after advertising for depository bids in one (1) issue of the official newspaper for the bank (s) to serve as City Depository for all available funds except reserve funds for bonds for the next two (2) years, or until such time as the successor depository(s) has been selected. The Director of the Department of Finance shall take into consideration in such negotiations the most favorable interest rates than can be obtained in the interest of the City on Certificates of Deposit for funds invested, and also on funds borrowed. The Director of the Department of Finance shall also take into consideration the services offered by the prospective depository(s) in serving the banking needs of the City, and shall make a recommendation to the City Manager, who shall report such recommendation to the City Council. The Council shall approve which bank(s) is to serve as the City Depository(s) during the next biennium. If the City Manager and the Council determine that a satisfactory depository contract cannot be entered into with the local bank(s), then the City Manager shall advertise in a newspaper of general circulation within Cass County a request for sealed bids by banks within Cass County to act as City Depository for the next two (2) years and the Council shall, prior to December 1st of each biennium stated above select one of the banks to serve as City Depository. The bank(s) that has been selected to be the City Depository(s) shall have adequate security pledged at all times to protect all City funds.
At any time during the fiscal year, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within a department, office or agency and, upon written request by the City Manager, the Council my transfer part or all of any unencumbered appropriation balance from one department, office or agency to another.
The Director of the Department of Finance shall have power and shall be required to:
(a) 
Prescribe the forms of receipts, vouchers, bills or claims to be used by all the offices, departments, and agencies of the City.
(b) 
Audit and certify for accuracy bills, invoices, payrolls, and other evidences of claims, demands, or charges against the City and with the advice of the City Attorney, determine the regularity, legality, and correctness of such claims, demands or charges.
(c) 
Inspect and audit any accounts or records of financial transactions which may be maintained in any office, department or agency of the City apart from accounts kept in his or her office and report the results to the City Manager.
Every appropriation, except an appropriation for a capital expenditure, shall lapse at the close of the fiscal year to the extent that it has not been expended or encumbered. An appropriation for a capital expenditure shall continue in force until the purpose for which it was made has been accomplished or abandoned; the purpose of any such appropriation shall be deemed abandoned if three (3) years pass without any disbursement from or encumbrance of the appropriation.
Any funds paid from any source to a City employee or officer for services performed while on duty with the City, or for the use of City equipment, shall belong to the City, and be tendered to the Department of Finance daily.
The Division of Purchases, pursuant to rules and regulations prescribed by the City Manager shall contract to purchase, store, and distribute all supplies, materials, and equipment required by any office, department, or agency of City.
The Division of Purchases shall also have power and shall be required to:
(a) 
Establish and enforce specifications with respect to supplies, materials, and equipment required by the City.
(b) 
Inspect or supervise the inspection of all deliveries of supplies, material, and equipment, and determine their quality, quantity, and conformance with specifications.
(c) 
Have charge of general storerooms and warehouses.
(d) 
Transfer to or between offices, departments or agencies, or with the approval of the Council sell surplus supplies, material and equipment.
(e) 
Supervise and be responsible for the purchase, storage and distribution of all supplies, material, equipment and other articles used by any office, department or agency of the City. The Purchases Division shall maintain a current written inventory of all real property and all non-expendable supplies and equipment belonging to the City, which shall be a public record, available for inspection at all reasonable times by interested parties or the public.
(f) 
Approve all proposed expenditures. No appropriation shall be encumbered and no expenditure shall be encumbered and no expenditure shall be made unless the Director of the Department of Finance shall certify that there is an unencumbered balance of appropriation and available funds.
All purchases made and contracts executed by the City shall be made in accordance with the requirements of the Constitution and Statues of the State of Texas.
Before the City makes any sale or contract for sale of any surplus personal property belonging to the City, having an estimated value of five hundred dollars ($500.00) or less, opportunity shall be given for open competition under such rules and regulations as the Council may prescribe. In the sale of any such property valued at more than five hundred dollars ($500.00), the property shall be advertised for sale and bids in the local newspaper, the contract of sale shall be awarded to the highest responsible bidder after such public notice and competition as may be prescribed, provided the Council shall have the power to reject all bids and advertise again. These same procedures shall be used whenever the City acts as transfer agent.
The City of Atlanta shall have a written purchasing policy which is approved by the City Council. The City Council shall review the City purchasing policy at least annually and may make revisions to the policy as needed upon the recommendation of City Manager. The City Purchasing Policy shall at all time comply with the purchasing laws of the State of Texas as they currently exist or shall in the future by amended.
(Sec. 10.09. amended by general election; May 6, 2000)
All capital improvement work of the City shall be obtained pursuant to the officially adopted purchasing policy of the City and in compliance with the laws of the State of Texas as they now exist or shall in the future be amended.
(Sec. 10.10. amended by general election; May 6, 2000)
All purchases made and contracts executed by the Division of Purchases shall be pursuant to a written requisition from the head of the office, department or agency whose appropriation will be charged. All written requisitions shall be approved by the City Manager or his or her authorized representative.
All checks or vouchers for the withdrawal of money from the City Depository shall be signed by the City Manager and countersigned by the City Secretary. In the absence of the City Manager or the City Secretary, checks may be countersigned by the Deputy City Secretary as designated by the Council by resolution.
In any budget year, in anticipation of the collection or receipt of revenues other than taxes of that budget year, the Council may by resolution authorize the borrowing of money by the issuance of negotiable notes of the City, each of which shall be designated “special revenue note for the year 19_” (stating the budget year). Such notes may be renewed from time to time, but all such notes, together with the renewals shall mature and be payable not later than the end of the fiscal year in which the original notes have been issued.
All notes issued pursuant to this article may be sold at not less than par at private sale by the City Manager without previous advertisement. The notes shall bear interest at the prevailing rate. Such sale shall be authorized in advance by the Council as provided in Section 9.14.