The office of finance director is hereby created.
(Ordinance 2020.05.14A, sec. 2 (35.50),
adopted 5/14/20)
The finance director may be recommended by the city manager;
however, will be hired, appointed and/or terminated and shall receive
such compensation that may be fixed by a majority vote of the city
council. At the time of his/her appointment, he/she need not be a
resident of the city or State of Texas, but during his/her tenure
of office is encouraged to reside within the city.
(Ordinance 2020.05.14A, sec. 2 (35.51),
adopted 5/14/20)
The finance director shall have knowledge of municipal accounting
and taxation and shall have had experience in budgeting and financial
control.
(Ordinance 2020.05.14A, sec. 2 (35.52),
adopted 5/14/20)
(a)
The
finance director shall provide a bond with such surety and in such
amount as the council may require, except that such bond shall be
in an amount of not less than twenty-five thousand dollars ($25,000.00).
The premium of such bond shall be paid by the city.
(b)
The
bond must:
(Ordinance 2020.05.14A, sec. 2 (35.53),
adopted 5/14/20)
The finance director, as the city treasurer, shall have charge
of the administration of the financial affairs of the city and to
that end he/she shall have authority and shall be required to:
(1)
Compile
the estimates of revenue and expenditures for the budget as directed
by the city manager.
(2)
Supervise
and be responsible for the disbursement of all monies and have control
over all expenditures to ensure that budget appropriations are not
exceeded.
(3)
Maintain
a general accounting system for the city government and each of its
offices, departments and agencies; keep books for and exercise financial
budgetary control over each office, department and agency; maintain
a system of accounting which conforms to the standards set by recognized
authorities such as the Government Finance Officers Association and
the Governmental Accounting Standards Board; and require reports of
receipts and disbursements from each receiving and spending agency
of the city government to be made daily or at such intervals as he/she
may deem expedient.
(4)
Submit
to the council a monthly statement of all receipts and disbursements
in sufficient detail to show the exact financial condition of the
city.
(5)
Prepare,
as of the end of each fiscal year, a complete financial statement
and report.
(6)
Supervise
and be responsible for the collection of those taxes, special assessments,
license fees and other revenues of the city or for whose collection
the city is responsible and receive all money receivable by the city
from the county, state or federal government, or from any court, or
from any office, department or agency of the city.
(7)
Serve
as ex officio city treasurer and shall have custody of all public
funds belonging to or under the control of the city, or any office,
department or agency of the city government, and deposit all funds
coming into his hands in such depositories as may be designated by
resolution of the council, or by the city manager, if no such resolution
be adopted, subject to the requirements of law as to surety and the
payment of interest on deposits, but all such interest shall be the
property of the city and shall be accounted for and credited to the
proper account; provided that some other officer of the city, including
the manager, may by ordinance be designated to perform the duties
of treasurer.
(8)
Have
custody of and be responsible to the council for all investments and
invested funds of the city government, or in possession of such government
in a fiduciary capacity, and the safekeeping of all bonds and notes
of the city and the receipt and delivery of city bond(s) and notes
for transfer, registration or exchange.
(9)
Supervise
and be responsible for the purchase, storage and distribution of all
supplies, materials, equipment and other articles used by any office,
department or agency of the city government.
(10)
Approve all proposed expenditures; and unless he/she shall certify
that there is an unencumbered balance of appropriation and available
funds, no appropriation shall be encumbered and no expenditure shall
be made.
(11)
Under the direction of the city manager shall direct that all purchases
of supplies, materials or equipment by the city be made in accordance
with the procurement policies adopted by the city council and as provided
by state law.
(12)
The city manager shall direct the finance director to sale [sell]or
lease personal property belonging to the city in accordance with policies
adopted by the city council and as provided by state law.
(Ordinance 2020.05.14A, sec. 2 (35.54),
adopted 5/14/20)
The director of finance shall have power and shall be required
to:
(1)
Prescribe
the forms of receipts, vouchers, bills or claims to be used by all
the offices, departments and agencies of the city.
(2)
Examine
and approve all contracts, orders and other documents by which the
city incurs financial obligations, having previously ascertained that
monies have been appropriated and allotted and will be available when
the obligations shall become due and payable.
(3)
Audit
and approve before payment all bills, invoices, payrolls and other
evidences of claims, demands or charges against the city government
and with the advice of the city attorney determine the regularity,
legality and correctness of such claims, demands or charges.
(4)
Inspect
and audit any accounts or records of financial transactions which
may be maintained in any office, department or agency of the city
apart from or subsidiary to the accounts kept in his office.
(Ordinance 2020.05.14A, sec. 2 (35.55),
adopted 5/14/20)
