(a) 
The purpose of the Overton Community Center rules and regulations is to protect public health, safety, welfare and the publicly owned facility.
(b) 
In addition, the purpose of this division is to officially name the publicly owned facility located at 505 South Meadowbrook Drive as Overton Community Center, to amend the rental rate and deposit for the use of said building, and to establish the rules and regulations for the use of the facility to protect public health, safety, welfare and the publicly owned facility.
(Ordinance 2019.01.17A, sec. 87.01, adopted 1/17/19)
The facility owned by the City of Overton/Rusk County and located at 505 South Meadowbrook Drive, Overton, Texas shall hereby be officially named as “Overton Community Center.”
(Ordinance 2019.01.17A, sec. 87.02, adopted 1/17/19)
(a) 
The rental rates for the Overton Community Center are as prescribed in the fee schedule in appendix A of this code, plus a security deposit.
(b) 
The security deposits for the Overton Community Center are as prescribed in the fee schedule in appendix A of this code.
(c) 
The rental fee for any civic/nonprofit club, to include one (1) meeting per week (weekday specified: Monday-Thursday only) and one (1) annual evening event per year, is as prescribed in the fee schedule in appendix A of this code. Any organization renting under this provision shall be required to put down a roll-over deposit as prescribed in the fee schedule in appendix A of this code.
(Ordinance 2019.01.17A, sec. 87.03, adopted 1/17/19; Ordinance adopting 2021 Code)
Alcoholic beverage.
Alcohol, or any beverage containing more than one-half of one percent of alcohol by volume, which is capable of use for beverage purposes, either alone or when diluted.
Beer.
A malt beverage containing one-half of one percent or more of alcohol by volume and not more than four percent of alcohol by weight.
City.
The City of Overton, Texas.
City hall staff.
A representative of the city.
Community building.
[sic]
Drug paraphernalia.
Any equipment, product, or material that is used or intended to be used for the purpose of planting, cultivating, manufacturing, producing, processing, testing, packing, storing or concealing a controlled substance.
Illegal drugs (narcotics).
Drugs which have legal limitations on their ownership or use. They are illegal in certain situations (meaning a person is not allowed to have them). A drug is any chemical that affects the human body or mind when it is swallowed, breathed in, or consumed in another way. A psychoactive drug is a drug that affects the brain.
Inside/outside city rates.
Are to be based on the point of service.
(1) 
The point of service for city water, sewer and garbage collection services is defined as the location of the residence and/or business receiving the service, not the location of the city water meter, sewer tap, etc.
(2) 
The rate for services provided in the city limits are shown in the schedule of rates and fees included in appendix A of this code.
(3) 
The rate of service provided outside the city limits are shown in the schedule of rates and fees included in appendix A of this code.
Overton Community Center.
A publicly owned facility located at 505 South Meadowbrook Drive, Overton, Texas. (May also be referred to as Overton Community Building.)
Rental agreement.
The agreement to comply with the rules and regulations and to pay a set fee, as set forth in the city schedule of fees, for the purpose of utilization of the Overton Community Center.
Renter.
A person or organization that seeks to rent the Overton Community Center.
RV park.
[sic]
Security deposit.
A set fee, as set forth in the city schedule of fees, for the purpose of securing a said rental date and insuring that the said Overton Community Center building, equipment and grounds shall be left in the same clean condition as when it was rented.
Sponsor.
A responsible adult given the authority by the lessee to supervise and be a representative of the lessee in insuring the public facility is protected from damage to the grounds, equipment and building.
Wine and vinous liquor.
The product obtained from the alcoholic fermentation of juice of sound ripe grapes, fruits, berries, or honey, and includes wine coolers.
(Ordinance 2019.01.17A, sec. 87.04, adopted 1/17/19; Ordinance 2020.03.19A, sec. 1, adopted 3/19/20; Ordinance 2023.01.19.E adopted 1/19/2023)
(a) 
The rental agreement is not considered in effect and the facility reservation fully booked until both a rental agreement application form has been completed and the security deposit has been paid in full and both have been received by city staff. Reservations for the community center will be taken on a first-come, first-served basis based on date order.
(b) 
The rental agreement form and security deposit must be submitted to city hall personnel by the individual renting the building.
(c) 
(1) 
The renter must be a responsible adult, at least twenty-one (21) years of age, and must submit the rental fee before the building key and a cleaning caddy will be issued.
(2) 
Sponsors of parties for minors must always be present (minimum of one sponsor for each ten minors is required).
(d) 
All rentals begin at 7:00 a.m. on the rental date (unless previous arrangements have been made with the city) and end at 11:59 p.m. on the rental date, which shall be verified by the city patrol officer on duty. If a rental event is still in progress past 12:00 a.m. (and the next day is not also reserved by that renter), the renter shall forfeit the entire deposit made for the rental of the building.
(e) 
The renter agrees to leave the building, equipment, and grounds in clean and orderly condition exactly the way it was found or better.
(f) 
The city shall furnish tables, chairs, mop, mop bucket, dust broom, and only cleaning supplies that are provided in the cleaning caddy. Any other cleaning products and equipment other than what is provided to clean the building must be furnished by the renter.
(g) 
The renter must disclose on the rental agreement form if there will be any alcoholic beverages present, allowed, provided, or served at the community center during the rental time. If there will be consumption of any alcoholic beverage at said event, it is the renter’s responsibility to provide the following:
(1) 
A city licensed commissioned police officer to provide security for the event.
(2) 
A TABC certified server must oversee mixed beverage service.
(h) 
The city has the right to terminate the future lease of the facility for the need or use of any city-sponsored event.
(i) 
The city has the right to terminate any future rentals to said renter if evidence of damage to the building is found or the renter failed to leave the facility and the premises (including the exterior and parking lot) clean in accordance with the Overton Community Center clean-up list.
(j) 
Please be advised that the following items shall result in the forfeiture of the renter’s security deposit:
(1) 
The community building is occupied after midnight of the date of rental (see subsection (d) above).
(2) 
Failure of the renter to ensure the decent and orderly conduct of all guests or persons allowed access to the premises during the rental.
(3) 
Any evidence of drugs or drug paraphernalia found at the community center or on its grounds, since this facility is located within the city’s designated “Drug Free Zone.”
(4) 
Failure to disclose the presence or service of alcohol on the rental agreement and/or failure to comply with subsection (g) above regarding alcohol at the community building.
(5) 
Failure of the renter to ensure the community building and grounds are left in a clean and orderly manner.
(A) 
Kitchen countertops and surfaces, stove, oven, and restrooms are to be cleaned with sanitizer (moving of any appliances is strictly prohibited).
(B) 
Tables and chairs are to be cleaned and put away after each event on the provided storage carts (utilization of table covers is recommended).
(C) 
Smoking is strictly prohibited inside of this or any public building.
(D) 
Trash cans must be emptied (cleaned if needed) and trash bags replaced. Trash must be put outside in the dumpster provided.
(E) 
Decorations used must be attached only using tape and must be removed. Nails, staples or anything that leaves holes in the walls or woodwork is strictly prohibited.
(6) 
If any damages are found to the building floor, equipment and/or grounds (including but not limited to the evidence of alcohol without disclosure), the renter shall be assessed reasonable replacement/repair costs.
(7) 
If the two (2) thermostats are not reset to the following temperature after the event:
(A) 
72 degrees during the months of April 1st through September 30th.
(B) 
68 degrees during the months of October 1st through March 31st.
(8) 
If the key and the cleaning caddy are not returned to city hall within two (2) days of the rental event. The key and caddy must be returned to city hall with a signed clean-up list as soon as possible following rental of the building. (These items may be returned to the police department on the weekend or to city hall on Monday.)
(9) 
If the reservation is not cancelled at least seven (7) calendar days prior to the reservation date. Failure to cancel the reservation at least forty-eight (48) hours prior to the scheduled event shall result in the loss of the security deposit and rental fee. Cancellations will be accepted by phoning city hall personnel. Unless contact is made within the specified times above there will be a forfeiture of the security deposit and rental fee.
(k) 
Book reservations no more than 4 months in advance with payment of deposit.
(l) 
Cancellations 2 weeks in advance for deposit refund in full.
(m) 
Full rental fee required to pick up key in community building.
(n) 
Clean up list signed copy required for key pickup.
(o) 
Resident rates must have active city water account.
(Ordinance 2020.03.19A, sec. 2, adopted 3/19/20; Ordinance 2023.01.19.E adopted 1/19/2023)
(a) 
A renter commits an offense if he allows, provides or serves any alcoholic beverage without having properly notified the city that alcoholic beverages would be present at the community center during the said rental dates and/or times on the lease agreement.
(b) 
A renter commits an offense if he has denoted that alcoholic beverages would be present at the Overton Community Center during the said rental dates and/or times on the lease agreement, however, fails to hire the services of a city commissioned off-duty law enforcement officer to provide security for at least one (1) hour prior to, during the duration of said event, and up to (1) hour after said event as stated on the lease agreement (only the city chief of police has the authority to authorize any security officer other than a city officer to serve as security for the event).
(c) 
A renter commits an offense if he has denoted that mixed beverages would be present and/or served at the community center during the said rental dates and/or times as denoted on the lease agreement, however, fails to hire the services of a TABC certified server.
(Ordinance 2020.03.19A, sec. 3, adopted 3/19/20)
All community center events are subject to drive-by and on-site inspections at any time during the event by the city police department or an authorized representative of the city. A police officer, upon finding a violation of section 10.03.036(a), (b) and/or (c), shall ascertain the name and address of the renter and may issue a citation to the renter.
(Ordinance 2020.03.19A, sec. 4, adopted 3/19/20)
Any person who violates section 10.03.036(a), (b) and/or (c) of this division shall lose said security deposit and be punishable by a fine in accordance with the general penalty provided in section 1.01.009 of this code.
(Ordinance 2020.03.19A, sec. 5, adopted 3/19/20; Ordinance adopting 2021 Code)