The city secretary shall be an administrative officer of the city and shall be responsible to the city council for the proper administration of all city matters. In fulfilling that administrative responsibility, the city secretary shall, in fulfilling the responsibilities of city secretary as required by the city charter and the city council the city secretary shall:
(1) 
See that all state laws and city ordinances are effectively enforced.
(2) 
Prepare any and all documents requested by mayor or shall delegate this task to city staff.
(3) 
Hire, suspend, or remove department heads, except city council appointed department heads, in accordance with the city’s established policies and procedures.
(4) 
Attend all city council meetings unless excused by the council.
(5) 
Prepare the annual budget, with the assistance of the city finance department, city staff, and department heads.
(6) 
Be responsible for the administration of the budget after its adoption.
(7) 
Prepare and submit to the city council a quarterly report on the finances and administrative activity of the city for the preceding year.
(8) 
Submit to the city council a monthly budget report, keep the council informed regarding the city’s financial condition and future needs and make financial recommendations.
(9) 
Coordinate the submission of the reports concerning the operation of city departments, offices, and agencies, as required by the city council.
(10) 
Serve as officer for public records in accordance with the Texas Open Records Act, chapter 552, Government Code, and the custodian of records under the Local Government Records Act, subtitle C, title 6, Local Government Code.
(11) 
Perform other duties set out in the city secretary’s job description in the city charter, and the city’s established policies and procedures.
(12) 
Inform the city council of daily events and/or meetings pertaining to the city activities, excluding daily administrative activities.
(13) 
Shall not discuss or communicate any pending matters to the media unless first cleared by the city attorney/special legal counsel.
(Ordinance 1089 adopted 1/21/20)
If for any reason the city secretary is absent from the city or unable to perform the duties of his or her office, the city’s administrative assistant shall act as interim city secretary, and during such absence or disability shall perform the duties of the city secretary. The administrative assistant shall act as interim city secretary and perform the duties of the city secretary only for the duration of such absence or disability, and upon the return of the city secretary or the city council’s appointment of a new city secretary as provided in the city charter such administrative assistant shall continue in his or her original position, unless such administrative assistant becomes the city secretary.
(Ordinance 964, sec. 1(c), adopted 9/11/00)