All action and votes of the board of aldermen shall be fully and seasonably recorded in books to be kept specially for that purpose, and all books of record shall be in the custody of the city clerk and remain in the city clerk's office at all times, except when ordered removed by a court or by the board of aldermen.
(a) 
The following named books of record shall be kept as provided in § 251 of this subchapter (but this enumeration shall not exempt the proper officers and committees from keeping such other and further records as by law or custom are required to be kept), viz:
(1) 
The Board of Aldermen, Board of Civil Authority and Board for Abatement of Taxes: A book to be known as the "Records of the Board of Aldermen, the Board of Civil Authority and the Board for Abatement of Taxes", in which shall be entered all orders, resolutions, votes and transactions of said boards, as contained in the minutes of said boards, together with all action or want of action of the mayor in respect thereto.
(2) 
Rules and Order of Business of The Board of Alderman: An official copy of the "Rules and Order of Business of the Board of Aldermen of the City of Rutland" shall be maintained on a current basis.
(3) 
Such other records as the city clerk is required to keep pursuant to state statutes.
(4) 
Such other records as the city clerk is required to keep pursuant to the city charter.
(5) 
Such other records as the city clerk is required to keep by order of the board of aldermen.
(a) 
The records and papers kept or deposited in the city clerk's office are hereby placed under the exclusive care and control of the city clerk, and he/she is hereby declared to be responsible for the safe keeping and custody thereof.
(b) 
No book or volume of the public records, nor any paper duly filed, shall be taken from the office of the city clerk, except when ordered removed by a court or by the board of aldermen; nor shall it be lawful for any person to enter the record vault of the city without permission of the city clerk, whose duty it shall be to furnish, upon all proper occasions, such public records or papers as may be called for, to the person who shall apply therefore, and to place such records or papers in a convenient place in the city clerk's office for examination in his/her presence.