The office of city secretary and treasurer is hereby established.
(Ordinance 320-92, sec. I(A), adopted 4/21/92; 1993 Code, sec. 8.201; Ordinance 486-02, sec. 3, adopted 8/20/02)
The incumbent is responsible for carrying out all the legal
responsibilities as defined by Texas Local Government Code section
22.073 and section 22.075.
(Ordinance 320-92, sec. I(B), adopted 4/21/92; 1993 Code, sec. 8.202; Ordinance 486-02, sec. 3, adopted 8/20/02)
This office shall have all the powers and perform all the duties
prescribed to it by the law. These duties shall include the following:
(1)
Secretary.
(A)
Attend each meeting of the governing body of the municipality and
shall keep, in a record provided for that purpose, accurate minutes
of the governing body’s proceedings;
(B)
Engross and enroll all laws, resolutions, and ordinances of the governing
body;
(C)
Keep the corporate seal;
(D)
Take charge of, arrange and maintain the records of the governing
body;
(E)
Countersign all commissions issued by the mayor, and keep a record
of those commissions and licenses;
(F)
Prepare all notices required under any regulations or ordinance of
the municipality;
(G)
Notify the state judicial council of the name of each person who
is elected or appointed as mayor, municipal court judge, or clerk
of a municipal court of the municipality;
(H)
Draw all the warrants on the treasury, countersign the warrants,
and keep, in a record provided for that purpose, an accurate account
of the warrants.
(2)
Treasurer.
(A)
Execute a bond. The bond must:
(B)
Keep regular accounts of the municipal receipts and disbursements,
and keep each cause of receipt and disbursement separately and under
the proper heading. The incumbent will also keep separate accounts
with each person, including each officer, who has monetary transactions
with the municipality. The accounts shall credit accounts allowed
by proper authority and shall specify the particular transactions
to which each entry applies. The incumbent shall keep records of the
accounts and other information covered by this subsection.
(C)
Receive and securely keep all monies belonging to the municipality.
The treasurer shall make all payments on the order of the mayor, attested
by the city administrator of the municipality under the seal of the
municipality. The treasurer may not pay an order unless the face of
the order shows that the governing body directed the issuance of the
order and shows the purchase price for which it is issued.
(D)
Render to the governing body a full statement of the receipts and
payments at the governing body’s first regular meeting of every
quarter, and at other times as required by the governing body.
(E)
Keep a register of bonds and bills issued by the municipality and
all evidence of debt due and payable to the municipality, noting the
relevant particulars and facts as they occur.
(F)
Carefully keep all contracts made by the governing body.
(G)
Perform all other duties required by law, ordinance, resolution,
or order of the governing body.
(Ordinance 320-92, sec. I(C), adopted 4/21/92; 1993 Code, sec. 8.203; Ordinance 486-02, sec. 3, adopted 8/20/02)
The minimum qualifications will be determined by the city’s
governing body in accordance with Texas Local Government Code section
22.074.
(Ordinance 320-92, sec. I(E), adopted 4/21/92; 1993 Code, sec. 8.204; Ordinance 486-02, sec. 3, adopted 8/20/02)
The city secretary shall be employed by a majority vote by the
city council with no stated term of office, and shall only be removed
from office in accordance with Texas Local Government Code section
22.077.
(Ordinance 320-92, sec. I(F), adopted 4/21/92; 1993 Code, sec. 8.205; Ordinance 486-02, sec. 3, adopted 8/20/02)
