[HISTORY: Adopted by the Board of Trustees of the Village of Warwick 1-18-2022 by L.L. No. 1-2022.[1] Amendments noted where applicable.]
[1]
Editor's Note: This local law also repealed former Ch. A150, Park Rules and Regulations, adopted 4-17-1974, as amended.
A. 
Facility use permits are required for any public assembly exceeding 200 people on Village-owned parks, Village-owned park facilities, or Village-owned land and for public assemblies less than 200 people seeking exclusive use of parks, park facilities, or Village-owned land.
B. 
Application for exclusive use of Village-owned parks, Village-owned park facilities, or Village-owned land for gatherings of less than 200 people should be made to the Village Clerk, in writing, using the Village of Warwick facility use request form available in the Clerk's office and on the Village's website.
C. 
As set forth in Chapter 39, Assemblies, Public - Village-Owned Property, the assemblies of persons in parks, park facilities, and/or Village-owned property where such assembly exceeds 200 people requires a facility use permit application for gatherings greater than 200 people that is available in the Clerk's office and on the Village's website.
D. 
Approval of requests will be at the discretion of the Village of Warwick Board of Trustees.
A. 
A fee as set forth in Chapter 63, Fees, shall be charged for use of the buildings or parkland or park facilities or Village-owned property under certain circumstances as noted:
(1) 
A fee will be charged for the use of the football/Over 35 field lights in Veterans Memorial Park.
(2) 
A security deposit shall be made to the Village Clerk by all applicants to assure the cleanup of the buildings or parkland or park facilities or Village-owned property and grounds after such use. Said deposit shall be refunded within 30 days, as confirmed by the Department of Public Works or the Police Department. Should any damage be done to the premises for which the cost to repair shall be in excess of said sum, then either the individual making application for said permit or the group which he represents or on whose behalf he signs, or both, may be held legally responsible for said excess.
(3) 
An application fee will be charged for the submission of a facility use permit application for gatherings greater than 200 people for assemblies of persons in parks, park facilities, and/or Village-owned property where such assembly exceeds 200 people. The fee shall compensate the Village for its examination and processing of each application and shall not be refundable in whole or in part.
B. 
All required fees and security deposits shall be paid to the Village Clerk upon application.
C. 
The Village Board of Trustees, at its discretion, has the authority to waive facility use fees and/or security deposit fees.
A. 
Gatherings less than 200 people. The applicant must post a certificate of insurance upon application that is in accordance with the insurance requirement as listed on the facility use request application, including but not limited to naming the Village of Warwick as an additional insured, with a combined single-limit liability of not less than $1,000,000. Said certificate of insurance shall be issued by an insurance company licensed to do business in the State of New York and shall be so worded to provide that said insurance is primary over all other valid and collectible insurance available to the Village and shall state that there shall be no exclusion from liability for injury to participants.
B. 
Gatherings greater than 200 people. No permit shall be issued unless the applicant shall furnish the Village with a comprehensive liability insurance policy insuring the Village against liability for damage to persons or property with limits of not less than $500,000/$1,000,000 bodily injury or death, and limits of not less than $500,000 for property damage, sufficient to save the Village harmless from any liability or cause of action which might arise by reason of the granting of the permit, and not cancellable without 10 days' prior written notice to the Village.
A. 
Gatherings less than 200 people. All facility use request applications for the use of parks, park facilities, or Village of Warwick owned property for assemblies of persons where such assembly is less than 200 people must be submitted to the Village Clerk at least 10 days' prior to the desired Village Board meeting at which the application will go before the Village Board for approval.
B. 
Gatherings greater than 200 people. All facility use request applications for the use of parks, park facilities, or Village of Warwick owned property for assemblies of persons where such assembly exceeds 200 people must be submitted to the Village Clerk at least 90 days prior to the desired Village Board meeting at which the application will go before the Village Board for approval.
Supervision and parking are the responsibility of the organization making the request. Parking must be limited to designated parking lots only. Parking is prohibited in nondesignated parking areas without prior approval from the Village Board of Trustees.
All permittees must remove all garbage from parks, park facilities, and/or Village-owned property when leaving the park. The cleanup time in certain areas of the park used for horse shows, carnivals, etc., may be extended.
A. 
Any person who shall use, allow, let or permit to be used Village of Warwick owned property for the assembly of persons in excess of 200, or shall use, allow, let or permit to be used Village of Warwick owned property for any part or portion of such assembly, which total assembly in the aggregate is in excess of 200 persons, or any person who shall cause the gathering, collecting or congregating of persons in excess of 200 on Village of Warwick owned property without first obtaining a written permit, in accordance with the provisions of this chapter, shall be deemed to have violated this chapter and committed a misdemeanor against the chapter and shall be liable for the penalties provided. Any person who commits or permits any act in violation of any provision of this chapter shall be deemed to have violated this chapter and committed a misdemeanor against the chapter and shall be liable for the penalties provided.
B. 
For each violation of the provisions of this chapter, the person violating the same shall be subject to a fine of not more than $1,000 nor less than $100 or imprisonment not to exceed one year, or to both such fine and imprisonment.
C. 
In addition to the above-provided penalties, the Board of Trustees may maintain an action or proceeding in the name of the Village in a court of competent jurisdiction to compel compliance with this chapter or to restrain by injunction the violation of such chapter.