Municipal records shall include all documents, papers, letters,
books, maps, photographs, sound or video recordings, microfilm, magnetic
tape, electronic media, or other information-recording media, regardless
of physical form or characteristic, and regardless of whether public
access to them is open or restricted under the laws of the state,
created or received by the city or any of its officers or employees
pursuant to law or in the transaction of public business, or any documents
declared to be municipal records by the state library and archives
commission, and are hereby declared to be the records of the city
and shall be created, maintained, and disposed of in accordance with
the provisions of this article, or procedures authorized by it, and
in no other manner.
(Ordinance 10032022-03, sec. II,
adopted 6/21/22)
All records defined in section 2.08.001 are declared to be the property of the city. No official or employee of the city has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled such records. The unauthorized destruction, removal, or use of such records is prohibited.
(Ordinance 10032022-03, sec. III,
adopted 6/21/22)
It is hereby declared to be the policy of the city to provide
for efficient, economical, and effective controls over the creation,
distribution, organization, maintenance, use, and disposition of all
municipal records through a comprehensive system of integrated procedures
for their management from creation to ultimate disposition, consistent
with the requirements of the Texas Local Government Records Act and
accepted records management practice.
(Ordinance 10032022-03, sec. IV,
adopted 6/21/22)
The city secretary is hereby designated and shall serve as records
management officer for the city, as provided by law, and shall develop
policies and procedures to ensure that the maintenance, preservation,
security, destruction, electronic storage, and other disposition of
the records of the city is carried out in accordance with the requirements
of the Local Government Records Act (title 6, chapter 203, of the
Texas Local Government Code). Each successive holder of the office
shall file their name with the director and librarian of the state
library within thirty (30) days of the initial designation or taking
up the office, as applicable.
(Ordinance 10032022-03, sec. V,
adopted 6/21/22)
Appropriate records control schedules issued by the state library
and archives commission shall be adopted by the records management
officer for use in the city, as provided by law. The records management
officer shall prepare amendments to the schedules as needed to reflect
new records created or received by the city, or revisions to retention
periods established in a records retention schedule issued by the
commission. Any destruction of records of the city will be in accordance
with said schedules and the Local Government Records Act.
(Ordinance 10032022-03, sec. VI,
adopted 6/21/22)
