Note: Prior ordinance history: Ords. 353, 362 and 402.
A. 
Pursuant to Article XIIIB of the California Constitution, it is the intent of the city council to require the ascertainment and recovery costs reasonably borne from fees, charges and regulatory license fees levied therefor in providing the regulation, products or services enumerated in this chapter.
B. 
The fee and service charge revenue/costs comparison system set forth in this chapter provides a mechanism for ensuring that fees adopted by the city for services rendered do not exceed the reasonable estimated costs for providing the services for which the fees are charged.
C. 
The adoption of this chapter is exempt from the California Environmental Quality Act (Public Resources Code Sections 2100 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of city departments, as set forth in Public Resources Code Section 21080(1) (8) (b) .
(Ord. 455 § 1, 1991)
A. 
The city manager is delegated the authority and directed to provide documents to the city council to implement its policy enumerated in this chapter to adjust fees and charges to recover the percentage of costs reasonably borne as established by this chapter, in providing the regulation, product or service enumerated in this chapter in the percentage of costs reasonably borne and on the schedule of rate review and revision as established in this chapter.
B. 
The city manager is delegated authority to issue executive orders defining terms, setting out administrative, fee collection, and financial procedures, definitions, and establishing effective dates of all fees set by the city council by resolution. All executive orders shall be originated and signed by the affected department head, shall be signed by the finance director certifying that the financial requirements of this chapter are complied with, and shall be signed by the city manager connoting the effective date of the executive order and new or revised rate structure, procedure or definition.
C. 
"Costs reasonably borne" shall be as defined in Section 3.28.030. In adjusting fees and charges, the city manager shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this chapter, and the procedures set by this chapter and by applicable state law. All executive orders issued shall comply in all respects with this chapter, and the several schedules of fees and rates as set by the city council by resolution.
(Ord. 455 § 1, 1991)
"Costs reasonably borne," as used and ordered to be applied in this chapter are to consist of the following elements:
A. 
All applicable direct costs including, but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred.
B. 
All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and documented rational proration system.
C. 
Fixed asset recovery expenses, consisting of depreciation of fixed assets, and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement, also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset.
D. 
General overhead, expressed as a percentage, distributing and charging the expenses of the city council, city attorney, city administration, city clerk, city treasurer, economic development, finance department, personnel office, and city promotion, and all other staff and support service provided to the entire city organization. Overhead shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each of taxes and fees and charges shall proportionately defray such overhead costs.
E. 
Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections A, B, C and F of this section.
F. 
Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, note or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the city.
(Ord. 455 § 1, 1991)
A. 
The city manager, finance director and each city department head, under the direction of the city manager, shall review annually the fees and service charges listed in Table 3.28.040, and provide an adjusted fee or charge schedule to the city council for its consideration so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service.
Table 3.28.040
Regulation, Product or Service
% of Costs Reasonably Borne To Be Recovered
I.
Development Services:
 
 
1.
General plan review and revision
100%
 
2.
Zone change review
100%
 
3.
Public hearing variance review
100%
 
4.
Nonpublic hearing variance review
100%
 
5.
Planning commission decision
 
 
 
appeal review
100%
 
 
by owner-occupied single-family residence
10%
 
6.
Conditional development review
100%
 
7.
Environmental assessment review
100%
 
8.
Categorical exemption E.I.R. assessment
100%
 
9.
Environmental impact report
100%
 
10.
Preliminary project review
100%
 
11.
Precise plan of design review
100%
 
12.
Tentative tract map review
100%
 
13.
Tentative parcel map review
100%
 
14.
Sign review
100%
 
15.
Legal use compliance confirmation
100%
 
16.
Lot line adjustment review
100%
 
17.
Lot split review
100%
 
18.
Development time extension review
100%
 
19.
Modification of approved plan review
100%
 
20.
Geologic review
100%
 
21.
Landscape plan review
100%
 
22.
Property zoning information request response
100%
 
23.
Specific plan review
100%
 
24.
Specific plan amendment review
100%
 
25.
Review/process requested annexation
100%
 
26.
Final parcel map improvement review
100%
 
27.
Final tract map improvement review
100%
 
28.
Improvement plan checking
100%
 
29.
Hydrology study calculation/checking
100%
 
30.
Street cuts review and inspection
100%
 
31.
Subdivision improvement inspection
100%
 
32.
Public improvement inspection
100%
 
33.
Traffic control (detour) review
100%
 
34.
Street abandonment request processing
100%
 
35.
Wide, overweight/long permit processing
100%
 
36.
Property information research
100%
 
37.
Grading plan checking
100%
 
38.
Grading inspection
100%
 
39.
Identification of utility location
100%
 
40.
Landscape maintenance district plan review/inspection
100%
 
41.
Plan checking
100%
 
42.
Construction inspection
100%
 
43.
Mobile home inspection
100%
 
44.
Mobile home addition inspection
100%
 
45.
Occupancy inspection
100%
 
46.
Energy plan review
100%
 
47.
Special building inspection
100%
 
48.
Post-fire inspection
100%
 
49.
Building demolition/relocation processing
100%
 
50.
Nuisance inspection and abatement
100%
II.
Public Safety Services:
 
 
51.
Regulatory business license processing
100%
 
52.
New business use review and inspection
100%
 
53.
Traffic code enforcement
100%
 
54.
Municipal ordinance enforcement
100%
 
55.
Private property vehicle abatement
100%
 
56.
Public property vehicle abatement
100%
 
57.
Parking enforcement
100%
 
58.
Animal control
75%
 
59.
Alarm installation review
100%
 
60.
Clearance letter processing
100%
 
61.
Accident report compilation and copying
100%
 
62.
Regulation of private special event
50%
 
63.
New convenience/liquor store review
100%
 
64.
Fire code enforcement inspection
50%
 
65.
Additional inspection for compliance
100%
 
66.
High hazard (target) inspections
100%
 
67.
State-mandated fire inspection
50%
 
68.
CPR training
25%
 
69.
Weed abatement and lot cleaning
100%
 
70.
Fire report copying
100%
 
71.
Hazardous material inspection program
100%
 
72.
Spilled load clean-up
100%
 
73.
Fire company stand-by service
100%
 
74.
New private protection system inspection
100%
 
75.
False fire alarm response
100%
III.
Human Services:
 
 
76.
Classroom/meeting room maintenance (resident)
50%
 
 
(nonresident)
100%
IV.
Utilities and Enterprise Services:
 
 
77.
Utilities record sign-up processing
100%
 
78.
Sewer maintenance and operations
100%
 
79.
Sewer line physical connection/inspection
100%
 
80.
Sewer stoppage investigation
100%
 
81.
Sewer dye testing
100%
 
82.
Nonresidential pretreatment admin./operation
100%
 
83.
Review sewer procedures/construction
100%
 
84.
Water service
100%
 
85.
Bulk water/hydrant meter rental
100%
 
86.
Water meter installation
100%
 
87.
Water line and meter installation
100%
 
88.
Water service turn-on
100%
 
89.
Water delinquent turn off/on
100%
 
90.
Water meter testing
100%
 
91.
Backflow inspection follow-up
100%
 
92.
City hydrant system inspection
100%
V.
Maintenance Services:
 
 
93.
Utility street/alley usage
100%
 
94.
Street lighting maintenance/operation (through 1972 assessment district)
100%
 
95.
Street sweeping
*
 
96.
Alley maintenance
100%
 
 
(through 1913 assessment district)
*
 
97.
Street grading (through 1913 assessment district)
100%
 
98.
Curb and sidewalk repair (through 1913 assessment district)
25%
 
99.
Storm drainage maintenance (through creation of utility)
*
 
100.
Landscape maintenance (through 1972 assessment district)
100%
 
101.
Street tree trimming (through 1972 assessment district)
*
 
102.
Install/remove Christmas decorations
50%
 
103.
Banner installation/removal
100%
VI.
Administrative Services:
 
 
104.
Returned check (NSF) processing
100%
 
105.
Map and publications production
100%
 
106.
Document research and copying
100%
 
107.
Extensive research/records checking
100%
 
108.
Special event services/safety services
25%
 
109.
Library facility maintenance
75%
 
110.
Document research and certification
100%
 
 
All new services (at inception)
100%
* To be established at a later date
B. 
A minimum fee of ten dollars shall be charged in all instances except in the cases of numbers (See Resolution No. 1619 for "no fee" services.
C. 
The services listed in this section and Table 3.28.040 shall be as defined in that certain document entitled "Cost Control System for the City of Loma Linda" dated November, 1990, as produced by Management Services Institute, Incorporated, of Anaheim, California.
D. 
All fees and charges set pursuant to this chapter and section shall take effect ten days after the city manager signs an executive order stipulating that all provisions of this chapter have been complied with, and no written appeal has been filed.
E. 
The schedule of frequency of rate adjustments may be varied by the city manager to adjust revenues sufficient to meet debt service coverage requirements of any bond, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the city which contain any coverage factor requirement.
F. 
The city manager may vary the review schedule listed in this section if, in the judgement of the city manager and a directly affected and requesting department head, a gross inequity would be perpetrated by not revising the rate schedule. Any such rate revision which deviates from the review schedule as set out in this section shall be reported to the city council at its next succeeding meeting.
(Ord. 455 § 1, 1991)
Pursuant to California Government Code Sections 54992, 54994.1 and 54994.2, the city clerk shall cause notice to be provided as set out in the Government Code Sections 54992, 54994.1 and 6062a, and the city council periodically, at least annually, shall receive at a regularly scheduled meeting oral and written presentations concerning fees and charges proposed to be increased or added. Such notice, oral and written presentation, and public meeting shall be provided prior to the city council taking any action on any new or increased fees or charges. At least one such public hearing shall be held annually, in conjunction with the city annual budget process and hearing.
(Ord. 455 § 1, 1991)
Pursuant to the California Government Code, at least ten days prior to the required public hearing set out in this chapter, the city manager shall make available to the public appropriate data indicating the cost, or estimated cost required to support the fees and charges for which changes are proposed to be made or fees or charges imposed. The city manager also shall provide a summary of the present fee and charge schedules and those proposed at such annual public hearing. A general explanation of such changes also shall be published per the requirements of Government Code Section 6062a.
(Ord. 455 § 1, 1991)
A. 
Any person who feels that any fee or charge determined and set is in excess of the percentage of costs reasonably borne to be recovered as set out in this chapter, or that such fee or charge has been reviewed prior to or has not been reviewed within the review schedule as set out in this chapter, may appeal in writing to the city council.
B. 
No fee or charge for which an appeal has been filed shall take effect until heard by the city council. Such appeal shall be placed on the agenda of the next ensuing council meeting after receipt of such appeal, and heard at the new ensuing council meeting. Such appealed fee or charge shall take effect immediately upon hearing by the city council unless ordered otherwise by the city council by ordinance amending this chapter.
(Ord. 455 § 1, 1991)