Due to the nature of professional services, the competitive bidding procedures and requirements of this chapter shall not be required for the retention of such services; provided, however, that the city department primarily responsible for the project for which professional services are required shall request a formal or informal written proposal from not less than three available and qualified consultants. Where three consultants cannot be found that could provide the required service or where it is not practicable to obtain proposals from at least three available and qualified consultants, the initiating department head may then select from the available and qualified applicant consultants. In such circumstances, selections based on less than three firms must be documented with the names and addresses of consultants contacted by the city department primarily responsible for the project and the reasons why the directive of the city council could not be met. This documentation shall be maintained in the contract file of the city department primarily responsible for the project, with a copy forwarded to the purchasing division for inclusion in the purchase order file. The proposals received are to be evaluated on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and at fair and reasonable prices to the city.
(Ord. 604 § 1, 2004)
All contracts for professional service with a value that does not exceed $29,500 shall have signature approvals as referenced in Section 3.12.060, approved as to form by the city attorney, and executed by professional services agreement and purchase order. All contracts for professional services with a value of more than $29,500 shall require the approval of the city council, execution by the mayor, approval as to form by the city attorney, and shall be executed by professional services agreement and purchase order.
(Ord. 604 § 1, 2004; Ord. 006-2014 § 1)
The city council may, by resolution, prescribe procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of professional services. Such procedures, rules and regulations shall have as one purpose the obtaining of contractual professional services of the highest quality together with cost effectiveness.
(Ord. 604 § 1, 2004)
The city department primarily responsible for the project for which such professional services are required shall select firms based on their ability to perform the specific functions outlined in the solicitation for proposals or bids, including, but not limited to, such factors as:
A. 
Overall professional experience, reliability, and continuity of the firm as related to the tasks described in the solicitation for proposals or bids;
B. 
Professional experience of the firm in executing contracts of a similar nature;
C. 
Adequacy of personnel numbers within specific disciplines required to complete the work required by the solicitation for proposals or bids;
D. 
Experience and training of key persons as related to the work described in the solicitation for proposals or bids;
E. 
Adequacy of number of principal(s), which are intended to be assigned to the contract;
F. 
Knowledge of applicable regulations; end technology associated with the contract;
G. 
Quality and timeliness of recently completed or nearly completed projects, which are similar to the work, described in the solicitation for proposals or bids;
H. 
Specialized qualifications for the services to be performed.
(Ord. 604 § 1, 2004)